Handbook for Employers M-274 Table of Contents 1.0 Why Employers Must Verify Employment Authorization and Identity of New Employees 1.1 The Homeland Security Act 1.2 E-Verify: The Web-Based Verification Companion to Form I-9 2.0 Who Must Complete Form I-9 3.0 Completing Section 1 of Form I-9 3.1 Failure to Complete Section 1 4.0 Completing Section 2 of Form I-9 4.1 Future Expiration Dates 4.2 Automatic Extensions of Employment Authorization Documents (EADs) in Certain Circumstances 4.3 Failure of an Employee to Present Acceptable Documents 5.0 Completing Section 3 of Form I-9 5.1 Reverifying Employment Authorization for Current Employees 5.2 Reverifying or Updating Employment Authorization for Rehired Employees 5.3 Recording Changes of Name and Other Identity Information for Current Employees 6.0 Guidance for Minors and Employees with Disabilities 6.1 Minors (Individuals under Age 18) 6.2 Employees with Disabilities (Special Placement) 7.0 Evidence of Status for Certain Categories 7.1 Lawful Permanent Residents (LPR) 7.2 Native Americans 7.3 Refugees and Asylees 7.4 Exchange Visitors and Students 7.4.1 Exchange Visitors (J-1s) 7.4.2 F-1 and M-1 Nonimmigrant Students 7.4.3 Optional Practical Training (OPT) for F-1 Students – EAD Required 7.4.4 F-1 STEM OPT Extension 7.4.5 Cap-Gap 7.5 H-1B Specialty Occupations 7.6 H-2A Temporary Agricultural Worker Program 7.7 Extensions of Stay for Other Nonimmigrant Categories 7.7.1 Completing Form I-9 for Nonimmigrant Categories When Requesting Extensions of Stay 7.7.2 Automatic Extensions of EADs in Certain Circumstances 7.7.3 Documentation for Form I-9 8.0 Leaves of Absence, Layoffs, Corporate Mergers and Other Interruptions of Employment 8.1 Special Rules for Members of Employer Associations 8.2 Special Rules for State Employment Agencies 9.0 Correcting Form I-9 10.0 Photocopying and Retaining Form I-9 10.1 Paper Retention of Form I-9 10.2 Microform Retention of Form I-9 10.3 Electronic Retention of Form I-9 10.3.1 Documentation of Electronic Storage Systems 10.3.2 Electronic Signature of Form I-9 10.4 Security 10.5 Retaining Copies of Form I-9 Documentation 10.6 Inspection 11.0 Unlawful Discrimination and Penalties for Prohibited Practices 11.1 Unlawful Discrimination 11.1.1 Overview of Discrimination Laws 11.2. Types of Employment Discrimination Prohibited Under the INA 11.2.1 Unfair Documentary Practices 11.2.2 Citizenship Status Discrimination 11.2.3 National Origin Discrimination 11.2.4 Retaliation 11.3 Types of Discrimination Prohibited by Title VII and Other Federal Anti-discrimination Laws 11.4 Avoiding Discrimination in Recruiting, Hiring, and the Form I-9 Process 11.5 Employers Prohibited From Retaliating Against Employees 11.6 Procedures for Filing Charges of Employment Discrimination 11.7 Penalties for Prohibited Practices 11.7.1 Unlawful Employment 11.7.2 Unlawful Discrimination 11.7.3 Civil Document Fraud 11.8 Additional Information 12.0 Instructions for Recruiters and Referrers for a Fee 13.0 Acceptable Documents for Verifying Employment Authorization and Identity 13.1 List A Documents That Establish Identity and Employment Authorization 13.2 List B Documents That Establish Identity 13.3 List C Documents That Establish Employment Authorization 14.0 Some Questions You May Have About Form I-9 Table of Changes Share This Page