Partnerships
- Details
- Last Updated: January 03 2019
- Published: October 19 2012
Institutions that have a project or a resource that would benefit the public and the depository community are encouraged to form partnerships with the U.S. Government Publishing Office (GPO).
Many Federal agencies and Federal depository libraries have developed unique or innovative services for both the public and Federal depository libraries. GPO provides and guarantees access to these services for the Federal Depository Library Program (FDLP) through partnerships.
Generally, partnerships with Federal agencies and Federal depository libraries provide the following benefits:
- Permanent public access to electronic content.
- Access to services that allow Federal depository libraries to enhance their collections.
- Access to services and resources that connect the public to its Government's information.
- Access to resources that assist Federal depository libraries to manage their collections.
- Preserve tangible Federal depository collections.
The following is a list of current partnerships:
| Title | Description | Institution(s) | Category |
|---|---|---|---|
| Homeland Security Digital Library (HSDL) | Provides depository access to HSDL a database containing non-classified Presidential directives, policy, and national strategy documents as well as specialized resources related to homeland security | Naval Postgraduate School | Digital Access Partner |
| Preservation of Dept. of Interior annual reports | Preserve their collection of the Dept. of Interior annual reports | U.S. Department of the Interior Library | Preservation Steward |
| Preservation of Congressional hearings | Preserve their collection of Congressional hearings also available on govinfo | Library of Congress | Preservation Steward |
| Preservation of Federal Publications | Preserve their collection of USGS publications as well as Bureau of Mines, Dept. of Energy, and ERDA publications. | Arthur Lakes Library, Colorado School of Mines | Preservation Steward |
| Preservation of Federal Publications | Preserve their collection of the U.S. Reports, Statutes at Large, and Public Papers of the Presidents | State Law Library of Mississippi | Preservation Steward |
| Indian Affairs: Laws and Treaties (Kappler’s) | Provide public access to the 7 volumes of Indian Affairs:Indian Affairs: Laws and Treaties (Kappler’s) | Oklahoma State University, Edmon Low Library | Digital Content Contributor |
| Preservation of the U.S. Serial Set | Preserve their collection of the U.S. Serial Set | University of Minnesota Libraries | Preservation Steward |
| Preservation of U.S. Reports | Preserve their collection of U.S. Reports | Garbrecht Law Library, University of Maine School of Law | Preservation Steward |
| Preservation of Congressional materials | Preserve their collection of Congressional material (Y 4.AG 4: through Y 4.W 36: ) from the 100th to the 103rd Congresses | Rittenberg Law Library, St. John’s University | Preservation Steward |
| First United States Army: Report of Operations | Provides permanent public access to the digitized version of the First United States Army: Report of Operations | Cleveland Public Library | Digital Access Partner |
| Preservation of the Public Papers of the Presidents | Preserve their collection of the Public Papers of the President and War of the Rebellion | North Dakota State University Libraries | Preservation Steward |
| Preservation of Dept. of State Publications | Preservation of their collection of Dept. of State publications | University of Virginia Library | Preservation Steward |
| Preservation of NASA Technical Reports | Preservation of their NASA Technical Reports collection | Arkansas State University-Jonesboro | Preservation Steward |
| Preservation of Congressional Hearings | Preservation of their collection of Congressional hearings | University of Kansas Libraries | Category: Preservation Steward |
| Preservation of Agricultural Research Service and Bureau of Indian Affairs Publications | Preserve their collection of publications from the Agricultural Research Service and Bureau of Indian Affairs | Oklahoma State University, Edmon Low Library | Preservation Steward |
| Preservation of Federal Publications | Preserve their collection of the Public Papers of the President and the Handbook of North American Indians | Queens Borough Public Library | Preservation Steward |
| Preservation of the Statutes at Large | Preserve their collection of the Statutes at Large | University of Washington, Gallagher Law Library | Preservation Steward |
| Preservation of NOAA Publications | Preserve their collection of publications from NOAA | University of Rhode Island Libraries | Preservation Steward |
| Preservation of Presidential Publications | Preserve their collection of the Public Papers of the President, Proclamations and Executive Orders: Herbert Hoover, and Proceedings of the United States Senate in the Impeachment Trial of William Jefferson Clinton | Law Library of San Bernardino County | Preservation Steward |
| Preservation of Federal Publications | Preserve their collection of the Annals of Congress, Register of Debates in Congress, Congressional Globe, Congressional Record, publications of the Dept. of Education, and publications of the U.S. Office of Educations | University of South Carolina, Thomas Cooper Library | Preservation Steward |
| Preservation of Presidential Publications and the War of the Rebellion | Preserve their collection of the Public Papers of the President and the War of the Rebellion | Raymond H. Fogler Library at the University of Maine, Orono | Preservation Steward |
| Preservation of Merchant Marine Publications | Preserve their collection of Merchant Marine related publications | Schuyler Otis Bland Memorial Library, U.S. Merchant Marine Academy | Preservation Steward |
| Preservation of the Patent Gazette | Preserve their collection of the Official gazette of the United States Patent Office (1872-1965), Public Papers of the President (1984-2012), Acts of Congress (1789-1877), Statutes at Large (1877-1965), and various oversized titles | Indiana State Library | Preservation Steward |
| Preservation of Federal Publications | Preserve their collection of Federal Register, U.S. Reports, Statutes at Large, U.S. Code, Revised Statutes of the United States, Journals of the Continental Congress, and Indian Affairs. Laws and Treaties | William A. Wise Law Library at the University of Colorado Law School | Preservation Steward |
| Preservation of Senate and joint Congressional hearings | Preserve their collection of tangible Senate and joint Congressional hearings for which there is a digital copy on govinfo. | University of North Carolina at Chapel Hill | Preservation Steward |
| Preservation of Code of Federal Regulations | Preserve their tangible collection of the Code of Federal Regulations | University of Notre Dame Kresge Law Library | Preservation Steward |
| Preservation of Federal Publications | "Preserve their tangible collections of Connecticut and Rhode Island related publications as publications from the WPA and Bureau of Indian Affairs." | Connecticut State Library | Preservation Steward |
| Preservation of Federal publications | Preserve their tangible collections for which there is a digital copy on govinfo | University of Florida | Preservation Steward |
| Preservation of the Handbook of North American Indians | Preserve their tangible collection of the Handbook of North American Indians | University of Arkansas at Little Rock | Preservation Steward |
| Preservation of Government Posters and Congressional hearings | Preserve their tangible collection of government poster and Congressional hearings related to Iran-Contra, Pearl Harbor, and the House Un-American Activities Committee | University of Iowa | Preservation Steward |
| Preservation of Congressional record | Preserve their tangible collection of the Congressional Record | State Library of Ohio | Preservation Steward |
| Works Progress AdministrationAppalachian Regional Commission | Preserve their tangible collection of WPA and Appalachian Regional Commission | University of Kentucky | Preservation Steward |
| Preservation of United States Reports | Preserve their tangible collection of United States Reports | University of Hawai‘i at Mānoa | Preservation Steward |
| Preservation of United States Serial Set,Congressional Record and Congressional Hearings | Preserve their tangible collection of the United States Serial Set, the Congressional Record, and Congressional hearings | University of Colorado Boulder’s University Libraries | Preservation Steward |
| TRAIL: Technical Report Archive & Image Library | TRAIL identifies, acquires, catalogs, digitizes and provides unrestricted access to U.S. Government agency technical reports. TRAIL currently has over three dozen member institutions, including GPO, whose membership fees and volunteered staff time further the efforts of the project. | ||
| NASA Technical Reports | Provides permanent access to the public NASA Technical Reports Server (NTRS) | National Aeronautics and Space Administration Langley Research Center | Digital Access Partner |
| Answering the Call | Provides permanent public access to a digitized collection of World War I posters from Federal agencies held in the library's Government Documents World War Poster Collection. | Milner Library, Illinois State University | Digital Access Partner |
| Historic Government Publications from World War II | Provides permanent public access to digitized copies of U.S. Government publications distributed by GPO during World War II. | Central University Libraries of Southern Methodist University | Digital Access Partner |
| Historic Publications of the United States Commission on Civil Rights | Provides permanent public access to historical and current publications of the U.S. Commission on Civil Rights. | Thurgood Marshall Law Library, University of Maryland School of Law, U.S. Commission on Civil Rights | Digital Access Partner |
| CIC Floppy Disk Project | Making publications that were distributed to federal depository libraries on floppy disk available over the Internet. | Indiana University-Bloomington Libraries | Digital Access Partner |
| Digitized Government Publications | Provide permanent public access to a digitized U.S. Government publications from a variety of agencies. | University of North Texas Libraries | Digital Preservation Steward |
| Davis Bacon Wage Determinations | Provides permanent public access to the Davis Bacon wage determinations. | Department of Labor (DOL), National Technical Information Service (NTIS) | Digital Access Partner |
| Federal Reserve Archival System for Economic Research (FRASER) | Provides public access to content in the Federal Reserve Archival System for Economic Research (FRASER) service. | Federal Reserve Bank of St. Louis | Digital Access Partner |
| GAO Reports and Comptroller General Decisions | Provides permanent public access to the GAO Reports and Comptroller General Decisions databases. GAO materials available from this site date to the 1970's. | Government Accountability Office | Digital Access Partner |
| National Library of Medicine | Provides permanent public access to publications, bibliographic files, terminology and other data files in medicine from NLM. | National Library of Medicine | Digital Access Partner |
| National Renewable Energy Laboratory (NREL) | Provides permanent public access to NREL's laboratory and outreach publications. Under the terms of the agreement, publications will remain available on the NREL server permanently. | National Renewable Energy Laboratory | Digital Access Partner |
| Panama Canal | Provide public access to the digital collection of Panama Canal Commission (PCC) and Isthmian Canal Commission (ICC) publications. | University of Florida Libraries | Digital Content Contributor |
| U.S. Department of Treasury Library Digital Content | Provides access to digitized content from the Treasury library through GPO's Federal Digital System (FDsys). | U.S. Department of the Treasury | Digital Content Contributor |
| U.S. Government Posters | Provides access to a collection of over 1,500 digitized posters issued by various U.S. Government agencies. | University of Iowa Libraries | Digital Access Partner |
| WPA Materials | Provide permanent public access to tangible and digital Works Progress/Work Projects Administration (WPA) material held by the university." | University of Kentucky Libraries | Digital Access Partner |
| Cooperative Cataloging | Provides increased access to bibliographic records for pre-1976 and fugitive publications from 12 SuDoc classification ranges. | Maureen & Mike Mansfield Library at the University of Montana | Cataloging and Metadata Contributor |
| Government Information on the Web Subject Index | Provide increased access to the subject index, serving as a starting point for browsing subject areas, bringing both broad and detailed subject listings from many libraries together in one index. | St. Mary's University's Louis J. Blume Library | Other/Specialized |
| Cooperative Cataloging for USGS Bulletins and Bureau of Mines Report of Investigations series | Provides increased access to bibliographic records for publications in those two long-running series. | University of Colorado, Norlin Library | Cataloging and Metadata Contributor |
Partner Categories
Preservation Steward: Preservation Stewards make a commitment to retain specified tangible depository resources for the length of the partnership agreement. They also take on the additional responsibilities for preserving that material. This includes both preventive maintenance and conservation treatments.
Memorandum of Agreement for Preservation Stewards
Guidance for Stamping Preservation Steward Materials
Digital Preservation Steward: Digital Preservation Stewards make a commitment to retain and make publicly accessible at no fee digital resources within scope of the FDLP. They also take on the additional responsibilities for preserving those resources. GPO directs users to these resources via bibliographic records in the Catalog of U.S. Government Publications (CGP) and persistent URLs (PURLs). GPO does not archive resources under digital stewardship. In the event the steward is no longer able to retain or make the resources publicly accessible, the steward will transfer copies of the digital resources and any associated metadata to GPO.
Digital Preservation Steward Criteria
Digital Content Contributor: Digital Content Contributors provide digital content to GPO for ingest into FDsys/govinfo. The Contributors provide content that meets GPO specifications for ingest into the repository. GPO provides ongoing access and preservation of the digital content.
Guidance for Contributing Digital Content to FDsys/govinfo
Guidance for Packaging Digital Content for Submission to govinfo
Digital Content Contributor MOA template
Digital Access Partner: Digital Access Partners make a commitment to make publicly accessible digital resources within scope of the FDLP at no fee. GPO directs users to these resources via bibliographic records in the CGP and PURLs. In the event the Digital Access Partner is no longer able to retain or make the resources publicly accessible, the Partner will transfer copies of the digital resources and any associated metadata to GPO.
Digital Access Partner Criteria
Cataloging and Metadata Contributor: Cataloging and Metadata Contributors assist GPO with providing bibliographic data or serial holding information for historic and fugitive materials that are not currently available in the Catalog of U.S. Government Publications (CGP) or for which there are only minimal records. No publications, either digital or tangible, are exchanged in this type of partnership.
Cataloging and Metadata Contributor Guidelines
Other/Specialized: Partnerships are not limited to the categories listed above. GPO will consider all partnership proposals from a Federal depository library, Federal agency, or interested institution that supports free public access to U.S. Government information.
Partnerships are not limited to these categories. GPO will consider partnerships that fall outside of these categories.
Benefits
In partnering with GPO, your institution can take advantage of the following benefits:
- Credibility
- The United States Government is the largest publisher in the world and GPO is the largest distributor of Federal Government information. Partnership with GPO and the FDLP brings greater credibility to your institution and service.
- Recognition
- Bring positive attention to your institution and service.
- Permanency
- In the event that a partner is unable to provide permanent public access, GPO will make arrangements to provide access to the resource.
- Awareness
- GPO will promote the partnership and add cataloging records and bibliographic access through the Catalog of U.S. Government Publications (CGP).
Requirements
While each partnership is different, the purpose of these partnerships remains the same, to provide enhanced access to U.S. Government information. Therefore, the following points are important considerations when thinking about entering into a partnership.
- Public Access
- Partners agree to provide the public with unrestricted, no-fee access.
- No Restrictions on Reuse
- It is critical that the partner(s) impose no restrictions on re-dissemination, which may impede the public's ability to use the information.
- Preservation
- Partners commit to preventive preservation or other activities that prevent (or delay) tangible materials from degrading or becoming damaged.
- Ownership
- Government information provided through the partnership must remain the public domain. Partners retain intellectual property rights to any value-added software.
- System Admin/Security
- Provisions must be taken to ensure the uptime and integrity of the service (e.g., failover, backups, and firewalls).
- Communication
- Partners must remain in regular contact (as defined by the agreement) with GPO.
Process
The following describes the process involved in developing FDLP partnerships:
- Proposal
- Send us your proposal if you wish to pursue a partnership and your library has an affiliation with a Federal agency or Federal depository library. There is no need to wait until a project is near completion before contacting us.
- Review
- GPO evaluates all partnership proposals by using a set of general criteria and criteria related to the proposal’s specialization. GPO considers internal costs and other factors, such as staffing resources and current project priorities, when reviewing a partnership proposal.
- Discussion
- Throughout the process, the GPO partnership coordinator will interface with the prospective partner and will coordinate between GPO and your institution.
- Finalization
- The partner institution(s) and GPO usually formalize their partnership through a Letter of Agreement (LOA). While GPO and the partner institution(s) will determine the exact requirements for the LOA based on the nature of the project, LOAs for content and service partnerships have a similar structure.
Logo
Prominently display your partnership status with GPO on your Web site or in printed educational and public relations materials you develop. GPO's partners may use the logo that GPO has developed for the partnership program. This logo not only establishes the partnership as one of importance, but serves as an indirect way to promote the partnership itself to any who view the product.
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