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Memoranda

National Policy Memoranda (NPM) provide interim instructions regarding the official duties and responsibilities of IA employees. They are valid for one year, after which they are evaluated for relevance. NPMs can then be extended for one year, superseded by updated guidance, or converted to permanent policy (IAM chapters). There have been some discrepancies in the past regarding the review and sign-off on NPMs and the recording of "effective" and "expired" dates. The signature date is typically the "issued" (effective) date, and in some cases, the "expired" date is different than one might expect. The NPM document must be read in order to understand some of the effective and expired dates. National policy is established or amended only in writing and only by the Assistant Secretary, the Deputy Assistant Secretaries, the Director, BIA, or the Director, BIE.

Regional Policy Memoranda (RPM) adapt interim policy to circumstances unique to particular regions. RPMs convey instructions regarding compliance, and establish roles and responsibilities for IA employees within the jurisdiction of a Regional Office. Regional policy cannot conflict with or supersede national policy. RPMs are effective for one year (and can be extended for one year), after which the policies published in RPMs should be incorporated into permanent policy.

 

 

National and Regional Policy Memoranda

CURRENT NPMS

AS-IA
NPM Citation Title Issue Date Current Status
NPM-ASIA-1 Payment of Attorney Fees from Appropriated Funds 8/24/18 Expires 8/24/19
DAS-M
NPM Citation Title Issue Date Current Status
NPM-OFPSM-1 Construction Facilities Improvement & Repair (FI&R) Funding Allocation Methodology 2/21/18 Expires 2/21/19
NPM-PROP-2 A1 General Services Administration (GSA)-leased Vehicle Mileage Utilization Reports - Amendment 1 3/05/18 Expires 3/05/19
NPM-PROP-3 A1 General Services Administration (GSA) AutoChoice Vehicle Ordering Policy - Amendment 1 3/05/18 Expires 3/05/19
Trust Services
NPM Citation Title Issue Date Current Status
NPM-TRUS-34 A2 Revised Communitization Review Procedures - Amendment 2 5/03/18 Expires 5/03/19
NPM-TRUS-36 Off-Reservation Fee-to-Trust Decisions 5/31/18 Expires 5/31/19
NPM-TRUS-37 Implementing NEPA Streamlining Directives 10/19/18 Expires 10/19/19

EXPIRED NPMS

Acquisition and Property
NPM Citation Title Issue Date Current Status
NPM-ACQU-1 Contract File Location, Organization and Retention Policy 5/07/09 Expired 5/07/10
NPM-ACQU-2 Sole Source Justifications 6/05/07 Expired 6/05/08
NPM-ACQU-5 Purchase Request Package Requirements 4/14/14 Expired 4/14/15
NPM-ACQU-6 Required Sources for Acquisition of Supplies and Services 4/14/14 Rescinded 2/20/15
NPM-ACQU-7 Ratifications 4/14/14 Expired 4/14/15
NPM-ACQU-8 Procurement Administrative Lead Time (PALT) 4/14/14 Expired 4/14/15
NPM-ACQU-9 Purchase Requests (PRs) 3/04/15 Expired 3/4/16
NPM-PROP-1 Budget Object Class (BOC), Requisitions and Leases/Rental 8/20/07 Expired 8/20/08; Superseded by 23 IAM 4
NPM-PROP-2 General Services Administration (GSA)-leased Vehicle Mileage Utilization Reports 2/17/17 Expired 2/17/18
NPM-PROP-3 GSA AutoChoice Vehicle Ordering Policy 2/17/17 Expired 2/17/18
BIA - Other
NPM Citation Title Issue Date Current Status
NPM-DBIA-1 Youth Initiative 9/20/12 Expired 9/20/13
NPM-DBIA-1 A1 Youth Initiative - Amendment 2 9/20/14 Expired 9/20/15
Budget
NPM Citation Title Issue Date Current Status
NPM-BUDG-1 Travel Restrictions and Mission-Critical Travel 4/01/13 Expired 4/01/14
NPM-BUDG-2 Fiscal Year 2014 Fund Distribution Policy 10/01/13 Expired 9/30/14
NPM-BUDG-3 Funds Transfer (Internal) and Reprogramming Policy 10/17/14 Expired 10/17/15
NPM-BUDG-4 Obligation/Expenditure of Two-Year Funding in the Second Year of Availability Policy 10/01/13 Expired 10/01/14 (not signed until 2/20/14 but Budget Director wants Issued/Expired timeframe to follow FY)
DAS-M
NPM Citation Title Issue Date Current Status
NPM-SPC-1 Space Management 1/30/14 Expired 1/30/15
NPM-SPC-2 Real Property Leasing Space Utilization and Space Request Policy 6/06/17 Expired 6/06/18
Education Programs
NPM Citation Title Issue Date Current Status
NPM-EDUC-1 Enrollment Projection Process 6/23/04 Expired 6/23/05
NPM-EDUC-1A1 Enrollment Projection Process, Amendment 1 6/22/05 Expired 6/24/06
NPM-EDUC-1A2 Enrollment Projection Process, Amendment 2 6/02/06 Expired 6/24/07
NPM-EDUC-2 Alcohol, Tobacco, Other Drugs and Inhalants Policy and Procedures 11/02/04 Expired 11/02/05
NPM-EDUC-2A1 Alcohol, Tobacco, Other Drugs and Inhalants Policy and Procedures, Amendment 1 10/13/05 Expired 11/03/06; Superseded by NPM-EDUC-21
NPM-EDUC-4 Caseload Size in Special Education Policy Guidance 7/25/05 Expired 7/25/06
NPM-EDUC-5 Critical Incident and Death Reporting Form Policy 5/26/05 Expired 5/26/06; Superseded by 30 IAM 4
NPM-EDUC-6 School Contingency Funds Policy 7/07/05 Expired 7/07/06
NPM-EDUC-6A1 School Contingency Funds Policy, Amendment 1 8/17/07 Expired 9/17/08; Superseded by 30 IAM 4
NPM-EDUC-7 Policy Guidelines for Loss of Travel Charge Card Privileges 2/27/06 Expired 2/27/07
NPM-EDUC-11 Education Contract Personnel 8/03/06 Expired 8/03/07
NPM-EDUC-19 Cooperative Agreements with Local Public School Districts 10/22/09 Expired 7/29/10
NPM-EDUC-20 Family and Child Education (FACE) Policies and Procedures for Program Implementation 5/01/10 Expired 5/01/11
NPM-EDUC-22 Suicide Prevention, Early Intervention, and Postvention Policy 11/01/10 Expired 11/01/11; Superseded by 30 IAM 14 and 34 IAM 7
NPM-EDUC-26 Policy Requiring Emergency Management Programs in Schools 4/18/11 Expired 5/01/12
NPM-EDUC-27 Policy Waiving Qualification Requirements for Teacher Recruitment Organizations 4/01/12 Expired 4/01/13
NPM-EDUC-28 Policy to Support Accelerated Food Purchases 9/19/12 Expired 9/19/13
NPM-EDUC-30 Native American Language Programs in BIE-Operated Schools 9/25/15 Expired 9/25/16
NPM-EDUC-30 A1 Native American Language Programs in BIE-operated Schools - Amendment 1 2/02/17 Expired 2/02/18
NPM-EDUC-31 Recruitment and Vacancy Policy 12/06/16 Expired 12/06/17
Environmental-Cultural Resources
NPM Citation Title Issue Date Current Status
NPM-CULT-1 Paleontological Resources Policy 12/17/07 Expired 12/17/08
NPM-ENV-2 NEPA Review of the Purchase of Fractionated Interests 7/20/10 Expired 7/20/11
NPM-ENV-2A1 NEPA Review of the Purchase of Fractionated Interests- Amendment 1 7/20/10 Expired 10/18/11; Superseded by 59 IAM 3
Facilities Management
NPM Citation Title Issue Date Current Status
NPM-FM-2 Facilities Inspection Review Policy for BIA Detention Centers 12/20/05 Expired 12/20/06
Financial Management
NPM Citation Title Issue Date Current Status
NPM-FIN-1 Labor/Payroll Costs Adjustments 7/11/14 Expired 7/11/15
NPM-FIN-2 Charge Card Reallocations 7/11/14 Expired 7/11/15
NPM-FIN-3 Regional Agency/Organization Program Coordinator (A/OPC) 7/11/14 Expired 7/11/15
NPM-FIN-4 Accounts Payable 3-Way Match 7/11/14 Expired 7/11/15
NPM-FIN-5 Accounts Payable 2-Way Match 7/11/14 Expired 7/11/15
NPM-FIN-6 General Services Administration IPAC Billing 7/11/14 Expired 7/11/15
NPM-FIN-7 CAF-Law Enforcement Imprest Fund 1/27/14 Expired 1/27/15
NPM-FIN-8 Miscellaneous Obligations 1/27/14 Expired1/27/15
NPM-FIN-9 Purchase Card Requisitions 7/11/14 Expired 7/11/15
NPM-FIN-10 Revenue and Expenditure Alignment for Fixed Fee Funds 7/11/14 Expired 7/11/15
NPM-FIN-11 Undelivered Orders Policy 1/27/14 Expired 1/27/15
NPM-FIN-11 A1 Undelivered Orders Policy - Amendment1 3/12/15 Expired 3/12/16
NPM-FIN-14 Implementation of the Buy Indian Act 1/12/16 Rescinded 8/30/16; Superseded by 22 IAM 8
NPM-FIN-16 Proceeds from the Sale of Motor Vehicles 4/28/16 4/28/17; Superseded by 27 IAM 14
Human Resources
NPM Citation Title Issue Date Current Status
NPM-HR-1 Fitness Membership Fee Reimbursement Program 1/21/05 Expired 1/21/06
NPM-HR-1A1 Fitness Membership Fee Reimbursement Program, Amendment 1 1/12/06 Expired 1/21/07
NPM-HR-1A2 Fitness Membership Fee Reimbursement Program, Amendment 2 4/18/08 Expired 4/18/09; Superseded by 28 IAM 790
NPM-HR-3 Competitive Areas 3/22/06 Expired 3/22/07
NPM-HR-3A1 Competitive Areas, Amendment 1 6/05/07 Expired 3/22/08
NPM-HR-3A2 Competitive Areas, Amendment 2 8/28/08 Expired 3/22/09
NPM-HR-4 IA Telework Policy 3/25/08 Expired 3/23/09; IA is following the DOI Policy
NPM-HR-5 Creditable Service for Accruing Annual Leave 1/19/06 Expired 1/19/07
NPM-HR-5A1 Creditable Service for Accruing Annual Leave, Amendment 1 6/05/07 Expired 1/19/08
NPM-HR-6 Performance Appraisal-Reconsideration 1/19/06 Expired 1/19/07
NPM-HR-6A1 Performance Appraisal-Reconsideration, Amendment 1 6/05/07 Expired 1/19/08; Superseded by 28 IAM 430
NPM-HR-7 Compensatory Time Off for Travel 3/30/06 Expired 3/30/07
NPM-HR-7A1 Compensatory Time Off for Travel, Amendment 1 6/05/07 Expired 3/30/08
NPM-HR-8 Indian Excellence Program 7/07/06 Expired 7/07/07
NPM-HR-8A1 Updated Indian Affairs Excellence Program 10/01/07 Expired 7/07/08; Superseded by 28 IAM 303-H
NPM-HR-9 Volunteer Services Program 10/09/07 Expired 10/09/08
NPM-HR-11 Non-Monetary Recognition 7/27/07 Expired 7/27/08
NPM-HR-12 Quality Step Increases 8/16/07 Expired 8/16/08
NPM-HR-12A1 Quality Step Increases, Amendment 1 10/06/08 Expired 8/16/09
NPM-HR-13 Monetary Limits of Awards 10/06/08 Expired 10/10/09
NPM-HR-14 Hiring Controls 1/01/14 Expired 1/01/15
NPM-HR-14 A1 Hiring Controls - Amendment 1 1/01/15 Expired 1/01/16
Indian Services
NPM Citation Title Issue Date Current Status
NPM-SELFD-1 Contract Support Cost 5/08/06 Superseded by 13 IAM 7
NPM-SELFD-1A Contract Support Cost, Appendix A 5/08/06 Superseded by 13 IAM 7
NPM-TRANS-1 Sign Assessment or Management Method to Maintain Minimum Levels of Retroreflectivity on BIA Roads 1/20/12 Expired 1/20/13
Management
NPM Citation Title Issue Date Current Status
NPM-MGMT-1 Foreign Travel Policy and Procedures 6/01/05 Expired 6/01/06
Trust Services
NPM Citation Title Issue Date Current Status
NPM-TRUS-1 Timber Contract Change to Provision B11.3 5/17/05 Expired 5/18/06; Superseded by NPM-TRUS-1A2
NPM-TRUS-1A1 Timber Contract Change to Provision B11.3, Amendment 1 5/17/06 Approved through 2011, but superseded by NPM-TRUS-1A2
NPM-TRUS-1A2 Timber Contract Change to Provision B11.3, Amendment 2 4/14/08 Expired 3/13/13
NPM-TRUS-1A2 Timber Contract Change to Provision B11.3, Amendment 2 4/14/08 Expired4/14/14
NPM-TRUS-2 Application Policy to Acquire Fractionated Interest Using ILCP Funds 5/25/05 Expired 5/20/06
NPM-TRUS-2A1 Application Policy to Acquire Fractionated Interest Using ILCP Funds, Amendment 1 7/18/06 Expired 7/18/07; Superseded by 76 IAM 3
NPM-TRUS-3 Acquisition Policy to Acquire Fractionated Ownership Interests Held by Minors 5/25/05 Expired 5/20/06
NPM-TRUS-3A1 Acquisition Policy to Acquire Fractionated Ownership Interests Held by Minors, Amendment 1 8/23/06 Expired 7/18/07
NPM-TRUS-3A2 Application Policy to Acquire Fractionated Interested Held by Minors, Amendment 2 8/13/07 Expired 5/20/08; Superseded by 76 IAM 16
NPM-TRUS-4 Acquiring Fractionated Mineral Ownership Interested Within the Great Plains Region 5/25/05 Expired 5/20/06
NPM-TRUS-4A1 Acquiring Fractionated Mineral Ownership Interested Within the Great Plains Region, Amendment 1 8/22/06 Expired 7/18/07; Superseded by NPM-TRUS-13
NPM-TRUS-5 High Value Individual Ownership Interests on Gila River Reservation 5/25/05 Expired 5/20/06
NPM-TRUS-6 Acquiring Fractionated Interests Within the Flathead Reservation at Fair Market Value Only 5/25/05 Expired 5/20/06
NPM-TRUS-6A1 Acquiring Fractionated Interests Within the Flathead Reservation at Fair Market Value Only, Amendment 1 8/15/06 Expired 7/18/07
NPM-TRUS-7 Life Estate Policy for Indian Land Consolidation Program 1/03/07 Expired 1/03/08; Superseded by 76 IAM 7
NPM-TRUS-8 Timber Contract B9.2 Change 5/16/06 Expired 5/16/07; Superseded by NPM-TRUS-8A1
NPM-TRUS-8A1 Timber Contract B9.2 Change, Amendment 1 4/14/08 Expired 3/13/13
NPM-TRUS-8A1 Timber Contract B9.2 Change, Amendment 1 4/14/08 Expired 4/14/14
NPM-TRUS-9 Witness Policy for the Indian Land Consolidation Program 12/04/06 Expired 12/04/07; Superseded by 76 IAM 9
NPM-TRUS-10 Timber Sale Revenue Policy Involving Indian Land Consolidation Program Acquisitions 11/17/06 Expired 11/17/07; Superseded by 76 IAM 10
NPM-TRUS-11 Purchase of Surface and Mineral Interests involving ILCA 1/03/07 Expired 1/03/08; Superseded by 76 IAM 11
NPM-TRUS-12 “Rounding” as Applied to the Indian Land Consolidation Program 11/17/06 Expired 11/17/07; Superseded by 76 IAM 12
NPM-TRUS-13 National Mineral Acquisition Policy – Acquiring Fractionated Mineral Ownership Interests 6/14/07 Expired 6/14/08
NPM-TRUS-14 Acquisition Policy Using Revenue from ILCP Acquisition Fund 6/18/07 Expired 6/18/08;Superseded by 76 IAM 6
NPM-TRUS-15 Sale of Trust and/or Restricted Land Interests by BIA Employees to the ILCP 6/14/07 Expired 6/14/08;Superseded by 76 IAM 15
NPM-TRUS-16 IIM Land Use Agreement Direct Payment Arrangement 5/16/07 Expired 5/16/08
NPM-TRUS-17 Indian Land Consolidation Program Purchase of Trust and/or Restricted Land Interests at Probate 3/04/08 Expired 3/04/09; Superseded by 76 IAM 14
NPM-TRUS-21 Monitoring and Clearing of Invoices and Trust Fund Payments from Trust Fund Receivables 2/19/08 Expired 2/19/09
NPM-TRUS-22 Trust Asset and Accounting Management System and Trust Funds Accounting System Data Interface Discrepancies Management 2/19/08 Expired 2/19/09
NPM-TRUS-26A1 Management of Water-Related Functions within the Office of Trust Services, Amendment 1 10/10/10 Extended through 10/01/12; now expired
NPM-TRUS-29 Guidance for the Approval of Tribal Leasing Regulations under the HEARTH Act 1/16/13 Expired 1/16/14
NPM-TRUS-30 Enterprise License Agreement (ELA) Reconciliation and Ordering Process Policy 10/29/12 Expired 10/29/13
NPM-TRUS-32 Authorization to Permit for Grazing 9/26/13 Superseded by 54 IAM 4 (Issued 9/9/14)
NPM-TRUS-33 Revised Requirements for Forest Managemen Plans for Category 3 and 4 Forested Reservations 11/25/13 Expired 11/25/14
NPM-TRUS-34 Revised Communitization Review Procedures 8/27/15 Expired 8/27/16
NPM-TRUS-34 A1 Revised Communitization Review Procedures - Amendment 1 4/14/17 Expired 4/14/18
Southwest
RPM Citation Title Issue Date Current Status
RPM-SW-TRUS-01 Ag & Range Guidance on Performing IA-PMS Measure 3/15/12 Expired 3/15/13
Midwest
RPM Citation Title Issue Date Current Status
RPM-MW-TRUS-1 Forestry Policy, Limited Delegation of Authority -- Interagency Fire Management Coordination Functions within the Region 3/29/05 Expired 3/31/06
RPM-MW-TRUS-1A1 Forestry Policy, Limited Delegation of Authority -- Interagency Fire Management Coordination Functions within the Region, Amendment 1 2/28/06 Expired 3/31/07
RPM-MW-TRUS-1A2 Forestry Policy, Limited Delegation of Authority -- Interagency Fire Management Coordination Functions within the Region, Amendment 2 3/23/07 Expired 3/31/08
RPM-MW-TRUS-2 Forestry Policy, Midwest Region Branch of Forestry Authority - Forest Inventory for Real Estate Values (Realty Cruises) 5/24/05 Expired 5/31/06
RPM-MW-TRUS-2A1 Forestry Policy, Midwest Region Branch of Forestry Authority - Forest Inventory for Real Estate Values (Realty Cruises), Amendment 1 7/26/06 Expired 7/26/07
RPM-MW-TRUS-3 Forestry Policy, Midwest Region Branch of Forestry Authority - Tribal Direct Payments from Purchasers of Forest Products 7/14/05 Expired 7/14/06
RPM-MW-TRUS-3A1 Forestry Policy, Midwest Region Branch of Forestry Authority - Tribal Direct Payments from Purchasers of Forest Products, Amendment 1 (also referred to as RPM-MW-TRUS-3 'REVISED') 8/14/06 Expired 8/14/07
RPM-MW-TRUS-3A2 Forestry Policy, Midwest Region Branch of Forestry Authority - Tribal Direct Payments from Purchasers of Forest Products, Amendment 8/20/07 Expired 8/14/08
RPM-MW-TRUS-4 Forestry Policy, Midwest Region Branch of Forestry Authority - Technical Assistance on Tribally Owned Fee Lands 5/24/06 Expired 5/24/07
RPM-MW-TRUS-4A1 Forestry Policy, Midwest Region Branch of Forestry Authority - Technical Assistance on Tribally Owned Fee Lands, Amendment 7/18/07 Expired 5/24/08
RPM-MW-TRUS-5 Forestry Policy, Limited Delegation of Authority - Prescribed Fire Plan Authority within the Region 5/18/06 Expired 5/24/07
RPM-MW-TRUS-6 Forestry Policy, Removal Digital Media Security for Posting on the BIA Intranet 3/15/07 Expired 3/15/08
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