BASIC PUBLIC EMPLOYMENT REQUIREMENTS

Citizenship and Residence Requirement:

All persons seeking employment with the government of the State or in the service of any county shall be citizens, nationals, or permanent resident aliens of the United States or eligible under federal law for unrestricted employment in the United States at the time of their appointment and shall become residents of the State within thirty (30) days after beginning their employment and as a condition of eligibility for continued employment (Hawaii Revised Statutes, Chapter 78-1). Evidence verifying citizenship or alien registration status and employment authorization in the United States must be provided at the time of appointment. 

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Physical/Mental Requirement:

Applicants must be able to physically and mentally perform efficiently the duties of the position. Qualified applicants with disabilities who can perform the essential functions of the advertised position are encouraged to apply. The County of Kauai is committed to making reasonable accommodations on a case-by-case basis. Applicants seeking reasonable accommodations should be ready to discuss the accommodation sought so that a determination can be made that such accommodation is reasonable and would not cause the employer undue hardship.

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Physical Examination Requirement:

Persons selected for employment are required to pass a pre-employment suitability background investigation which may include, but not limited to an oral interview, reference check, drug screening, pre-employment medical exam, psychological assessment, and polygraph test as applicable to the position prior to their employment.  Applicants must be able to perform the essential functions of the position effectively and safely with or without reasonable accommodation.

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Merit or Civil Service System:

You must meet the minimum qualification requirements, including education, experience, license/certification and other public employment requirements for County Civil Service employment at time of application, unless otherwise stated in the announcement. Your possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position. Provide a detailed description of your duties and responsibilities. If you worked on a part-time basis, indicate your average number of hours worked per week.

Filling the Vacancy

The County is able to fill a vacancy through a variety of recruitment and examination methods and procedures established by Civil Service Rules including:

• Open Competitive Recruitment - this are open to the general public
• Promotional Recruitment - there are 2 types of promotional recruitments
  • Intra Departmental - this recruitment is ONLY open to Civil Service employees for the Department that has the vacancy
  • Inter Departmental - these recruitment is ONLY open to Civil Service employees of the County of Kauai
• Qualified County employees who are eligible for work injury placements
• Promotion, demotion, or transfer
• Former County employees for re-employment

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LEARNING ABOUT JOBS

Website:

For your convenience, our website is now available 24 hours / 7 days-a-week. Visit our County Job Opportunities page to learn about our job opportunities and experience the ease of applying on line.

Read:

The following newspapers:

• Kauai: The Garden Island
• Oahu: Honolulu Star Advertiser

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OBTAINING AN APPLICATION

Online:

Job applications can only be found online at www.kauai.gov/humanresources on our Job Opportunities Page.  Applications will not be mailed or faxed. 

Qualified individuals requiring special needs (i.e. alternate form of application, reader service, etc.) should contact our office during business hours at (808) 241-4956 at the time of application.

Go to the County Job Opportunities page of our website to view current job openings. From your job search results, click on the job title to view the Career Opportunity Announcement. Click on the "apply" link. If you are a first time user, you must set up your account, or if you have already set up your account, simply log in and complete your application. To retrieve your username or password, you may use the following link:  https://www.governmentjobs.com/js_lostpswd.cfm?&topheader;=0. 

If you are still unable to access your account, please contact the NeoGov Toll-Free Applicant Support telephone line at 1-888-524-5627 between 3:00 a.m. to 3:00 p.m. Hawaii Standard Time, Monday - Friday.

If you are applying for the first time, an e-mail address will be required to apply online. If you do not have an e-mail address, you can sign up for free e-mail through various services such as Hotmail, Yahoo! Mail, or Excite. Applications submitted electronically must be submitted by 4:30 p.m. (HST) of the announced last day for filing applications. Online applications are now available 24 hours a day and 7 days a week for your convenience.

Click Here  to set up your account if you have not already done so. Choose a Username and Password that you can easily remember, enter your unique e-mail address and click save. NOTE: Each applicant must have his/her OWN, unique e-mail address to create an applicant account.

Click Here to complete an application online. 

Click Here for step-by-step instructions for first time online applicants.

Free Public Online Access Locations

Department of Human Resources
Moikeha Building, 4444 Rice Street, Suite 140, Lihue. One computer is available for users with established e-mail accounts. A computer is available from 7:45 a.m. to 3:30 p.m. Monday to Friday except holidays.

State Workforce Development Offices

Visit  http://labor.hawaii.gov/wdd/onestop/ for other One-stop locations

Kauai: Lihue Office Workforce Development 4444 Rice Street (next to old Lihue Big Save) 274-3056

Hawaii State Public Libraries

Visit www.librarieshawaii.org/ or phone for locations and hours of operation. (51 locations, please call ahead for hours, user guidelines and reservations)
A free Hawaii State Library card is required to use computers at the library.

APPLICATION DEADLINE

An application must be submitted by the closing date. The closing date can be found on the job announcement.

If a position is open for “CONTINUOUS RECRUITMENT”, it will remain open for as long as is necessary to seek a sufficient number of applicants and can be closed at any time without advance notice.

COMPLETING AN APPLICATION

Job applications can only be found online at www.kauai.gov/humanresources on our Job Opportunities page.  Please read and follow the step-by-step OBTAINING AN APPLICATION  instructions. Access our County Job Opportunities page for our current job opportunities and click on the job title of interest. You will have the opportunity to print the recruitment announcement as well as your completed application. It is your responsibility to submit a complete application with all the required documents specified in the Career Opportunity Announcement.

As your qualifications for jobs is based on the information provided on your application and supportive documents if applicable, it is very important that you thoroughly complete the application form and provide detailed descriptions of your duties and responsibilities for each job you held.

To be considered timely, your online application must be submitted to the Department of Human Resources by the deadline to apply. If any documents are missing, your application will be considered incomplete. An incomplete application will be rejected or may not be processed.  To avoid delays, be sure to submit all of the required forms and documentation at the same time. If you are applying for jobs listed on different Career Opportunity Announcements, you must submit a "complete application" for each announcement. Applications and documents submitted by e-mail or fax will not be accepted.

Note: Your application materials will not be returned. DO NOT submit original documents that you may need in the future.

Your preferences regarding employment conditions such as temporary work, shift work, interest in working at different geographical areas will be used to refer you to available vacancies.

VETERANS PREFERENCE POINTS: (Open Competitive Recruitments Only). To receive 5 Veterans Preference Points, an applicant must submit a copy of the DD214 (Member 4) verifying dates of honorable service at time of filing application. To receive 10 Veterans Preference Points, submit a copy of an official statement/letter from the U.S. Department of Veteran Affairs or armed service dated within the past 12 months which confirms your qualification to receive 10 points preference.

SUBMITTING YOUR APPLICATION

Submittal of your application is done via the online application process, unless otherwise approved by the Director.  Required documents as noted on the recruitment announcement should be attached to your online application. Required documents may also be submitted via e-mail at hrrecruitment@kauai.gov, in person, or by mail to the following address:

Department of Human Resources
ATTENTION: Write the Job Title and Recruitment Number
4444 Rice Street, Suite 140
Lihue, HI 96766

File applications immediately.  Paper applications used as an approved accommodation and supplemental materials must be received on the last day to file application or postmarked with the last day to file date. Applications submitted electronically must be submitted by 11:59 p.m. (HST).  Documents submitted by fax will not be accepted. Recruitments indicating Continuous Recruitment Until Needs Are Met may close at any time; the notice of the last day to file applications will be posted in our office and on the Job Opportunities page of our website.

UPDATING YOUR APPLICATION

Please notify us in writing of any changes to your name, address, phone number, and employment availability. Your changes will replace the previous information on record. You may use the Change of Information Form to indicate your changes.

By Mail:
Department of Human Resources, 4444 Rice Street, Suite 140, Lihue, HI 96766.
For more information, you may call (808) 241-4956; Telecommunication Relay Service 711.
   

You should also go to www.governmentjobs.com and edit your master application with your current address and contact information. All future online applications you submit will now reflect your current information. If you have applied online and any of your contact information changes, you must notify us in writing by following the above instructions so that we will be able to notify any departments you have been referred to of your new information.

SELECTION PROCESS

Review of Application

Applications are reviewed by the Department of Human Resources to determine applicants’ qualifications for the job including suitability for employment and if they meet other public employment requirements. Applicants are notified by e-mail or mail as to whether they meet the requirements for the job; when and where to report for any written tests or other tests; their test results.  We highly encourage you to select e-mail notifications as your preference in receiving notices from us to expedite the receipt of information.  Check your spam folders in your e-mail account and add info@governmentjobs.com to your contact list.

Applicants may request an Administrative Review to present explanatory remarks, information or arguments as to why their application should not be rejected by submitting additional information in writing or by requesting a meeting date within ten (10) calendar days following the date of their notice. Applicants may appeal the administrative review decision to the Civil Service Commission within twenty (20) calendar days following the date on the written response to the administrative review.

Administrative review and appeal

Administrative Review: If you do not agree with an action taken on your application, you should FIRST request an administrative review with the Department of Human Resources. This must be done within ten (10) calendar days of the date your notice was sent. If you do not submit your request within the ten (10) day limit, no administrative review will be conducted. A request for an administrative review shall not delay, prevent or invalidate the certification of names from the eligible list nor the appointment of a person from that list.

Appeal: If you do not agree with the administrative review decision or action taken by the Department of Human Resources, you may appeal to the County of Kauai Civil Service Commission within twenty (20) days following the date your notice was sent. Appeals to the Commission must be in writing and sent to: County of Kauai Civil Service Commission, 4444 Rice Street, Suite 150, Lihue, HI 96766. A change in rating will not affect the employment consideration of referred applicants or an applicant's appointment. A change in rating will not affect the employment consideration of referred applicants or an applicant's appointment.

AN ADMINISTRATION REVIEW MUST BE FILED BEFORE REQUESTING AN APPEAL. THIS WILL EXPEDITE THE REVIEW PROCESS.

Examination

Unless otherwise specified in the recruitment announcement, applicants must qualify on an appropriate examination designed to measure applicants’ knowledge and skills necessary for satisfactory performance of the duties and responsibilities of this class of work. If you are required to report for a written, oral and/or performance test, you will be notified via e-mail or mail of the date, time and place of the examination.

If you must take an examination but require special accommodation, auxiliary aid or assistance, please call the Department of Human Resources at (808) 241-4956 ten (10) days before the testing date. We will design a fair and effective way in which you can demonstrate your ability to perform the essential functions of the job. You should be prepared to discuss and provide medical proof of your need for accommodation by a professional who is qualified to make a diagnosis.

Notification:  Applicants will be notified, in writing via e-mail or mail, of your employment eligibility. If you selected to be notified by email, you are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:

Establishment of an Eligible List

Qualified candidates are placed on an eligible list in descending order, based on their examination scores and availability for employment. Referrals for job vacancies are made in descending order, starting with the highest scores. In addition, veterans whose veteran’s preference points enable them to equal or exceed the score of the lowest referred eligible will also be referred. The employing agency may select any one of the eligibles referred. The names of those not selected will be kept on an eligible list. The eligible list is effective for at least six (6) months, and may be extended by the Director of Human Resources. We will not withhold the referral of names of eligibles for employment consideration because of the applicant’s failure to provide accurate and complete information concerning your qualifications.

Interview and Selection

Personnel from the department with the vacancy will contact the candidate on the eligible list to schedule interviews and/or conduct other selection process(es) based on job related requirements and departmental needs. Keep a copy of your application and bring it with you on the day you are scheduled. The department may select any candidate on the eligible list and will notify each person interviewed of the department’s decision. A candidate who fails to demonstrate interest in employment or is not available for employment will be removed from the eligible list.

Employment Suitability Evaluation

To determine the selectee’s employment suitability, the Department of Human Resources and/or the appointing authority will conduct an evaluation of personal suitability to include reviewing information from the Hawaii Criminal Justice Data Center as applicable to the position.

Before being hired, the person selected must:

·Complete a County medical examination, if applicable;

·Be cleared to safely perform the physical and mental job requirements;

·Pass a drug test as applicable to the position; and

·Provide original documentation to verify identify and employment eligibility.

PROBATIONARY PERIOD

Once hired, a six (6) month initial probationary period is in effect. During the probationary period an employee is not entitled to rights under any collective bargaining agreement. A probationary period may also be extended under certain circumstances.

NOTE: Police and Fire have initial probationary periods of twelve (12) months due to the nature of their job requirements.

TECHNICAL DIFFICULTIES WITH THE ON-LINE APPLICATION SYSTEM

During regular business hours (Monday thru Friday, 7:45 a.m. to 4:30 p.m.); Telephone (808) 241-4956; Telecommunication Relay Service: 711; Video Relay Service: 877-467-4877 and we will assist you with the on-line application process.

Call (808) 241-4956 and leave a message that includes:

·Your full legal name

·Your telephone number

·The title of the position you are applying for

·A BRIEF description of the difficulties you are encountering

We will promptly return your call by the next business day to assist you with the application process. Please be assured that an exception may be granted in accepting your application if you were unable to submit your application by the established closing date/time.

IMPORTANT REMINDER: the above four (4) items must be included in your message in order to be given consideration for an exception.

OBTAINING A COPY OF YOUR APPLICATION

The NEOGOV system will take you through five (5) application process steps:

Step 1 – Job Application

Step 2 – Agency Wide Questionnaire

Step 3 – Supplemental Questionnaire

Step 4 – Confirm Application

Step 5 – Certify and Submit

There are two ways you may obtain a copy of your application during the application process step procedures:

1.  At the end of each step 1, 2, 3, and 4, take the opportunity to print a copy of your application steps before you       press “SAVE and PROCEED”.

OR

2. Upon completing Step 4 (Confirm Application), we advise you to print a copy of your application before you press     “CONFIRM AND SEND YOUR APPLICATION”. Once you “CONFIRM AND SEND YOUR APPLICATION”,         you will not have an opportunity to retrieve a copy of your submitted application beyond this point.