Deposit account rules and information

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• Manage authorized users

• Replenish funds

• Withdraw funds

• Reactivate an inactive deposit account

• Close a deposit account

• Open a new deposit account

• About USPTO deposit accounts

• About Financial Manager

• Contact us

Manage authorized users

U.S. Patent and Trademark Office (USPTO) deposit account holders are responsible for maintaining the list of associated users that are permitted to access and charge funds against the account. Users may be granted any combination of up to four specific user permissions for a deposit account. Only users with Administrator permission for the deposit account can add or remove users or edit user permissions within the “Users” tab in Financial Manager. We recommend maintaining at least two administrators on your deposit account for back-up purposes. To add a new user, the user must first be registered for a uspto.gov account.

Sign in to Financial Manager          Create a uspto.gov account

Fee payers
Any person planning to use a deposit account as a form of payment (including pre-authorizations for future charges or credits to the deposit account) must be listed as a Fee Payer in Financial Manager. Any charge to a deposit account appearing on a paper filed by mail, facsimile transmission, or by PDF document filed in EFS-Web, TEAS, or other storefronts, must be signed by a person listed as a Fee Payer in Financial Manager. A paper authorization signed by anyone other than a deposit account fee payer in Financial Manager will not be accepted and the fee will not be considered paid. The individual’s full name appearing on a signed fee authorization document needs to match the full name of the fee payer in Financial Manager to prevent delays or rejection.

Replenish funds

Deposit account holders are responsible for ensuring sufficient funds are in the account to cover all fees and services requested and for maintaining minimum balance requirements at the end of every month. You may add funds to your deposit account as often as you'd like using any of the following four options:

1. Replenish online
   Visit the “Manage Funds” tab within Financial Manager to replenish your deposit account using a one-time electronic funds transfer (EFT) or deposit account transfer. Online replenishments should update your deposit account balance within 15 minutes (it may take longer to appear on Financial Manager reports) and will then be immediately available for use in payment transactions.
   
   Note: this option requires use of an EFT (or another deposit account) stored in Financial Manager. If you do not yet have an EFT stored in Financial Manager, you may add one using the “Add a Payment Method” button bar on the My payment methods page. An EFT can only be established for a U.S. bank account. New EFTs are subject to an 8-business day authentication period before they will be activated for use.

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Helpful hints

• Before attempting an online replenishment, confirm that you have Funds Manager permission on both the deposit account you are adding funds to as well as the EFT (or deposit account) you are transferring funds from.
• Before setting up a replenishment via EFT in Financial Manager, verify with your financial institution that EFT payments can be processed through your checking or savings account. If you have an ACH/EFT block or filter on your account, you must provide your financial institution with the USPTO's ACH company ID number to have your account set up properly before submitting EFT payments. The USPTO's ACH company ID number is 1310000101.
• EFT replenishments cannot exceed $100,000 per transaction. There is no dollar limit for deposit account transfers. There is no limit to the number of replenishment transactions per day.
• Consider enabling the auto-replenishment feature to have your deposit account automatically replenished when the balance drops below your designated threshold. Auto-replenishment runs once per day and replenishes all deposit accounts below the customer-designated threshold during that time.

2. Replenish by wire
   See the instructions for sending a wire payment to the USPTO. Funds received by noon ET that include the deposit account number are credited and available in your deposit account on the same day. Please ensure the deposit account number is provided. Effective October 1, 2018, wire replenishments received without reference to a valid deposit account will be held for a period of one month; if we do not receive instructions for posting within one month the funds will be returned to the originator via wire.
    
3. Replenish by mail
   Make your check or money order payable to "Director of the USPTO" and mail it to the address below (include your deposit account number in the attention line). Funds received that include the deposit account number are credited and available in your deposit account within 1-2 business days. Please ensure the deposit account number is provided. Effective October 1, 2018, check replenishments received without reference to a valid deposit account will be mailed back to the originator unprocessed.

Director of the U.S. Patent and Trademark Office
Attn: Deposit Accounts (DA######)
2051 Jamieson Avenue, Suite 300
Alexandria, VA 22314

4. Replenish by IPAC (Federal agencies only)
   Use the Department of the Treasury's Intra-Governmental Payment and Collection (IPAC) system to transfer funds from your agency to the USPTO. Notify your accounting office to use due care and ensure all pertinent data and information, including your USPTO deposit account number, are included on the IPAC transaction to prevent delays in receiving and processing your payment. Funds are generally credited and available in your deposit account within 2-3 business days.

Withdraw funds

Withdrawal functionality is disabled by default. An administrator must change the withdrawal settings on the “Manage Funds” tab within Financial Manager to enable withdrawals to EFT or mailed check. Only users granted Funds Manager permissions will have the ability to withdraw funds, if enabled. Withdrawal functionality is not intended to be used to close a deposit account.

Withdrawal limits
There is no limit to the number of withdrawal transactions initiated per day. The maximum available to withdraw is the available balance on the deposit account less $25 and less any EFT replenishment received within the past 14 business days or any check replenishment received within the past 30 business days. Withdrawal transactions cannot exceed $999,999.99 or the maximum available balance displayed on the “Withdraw Funds” tab in Financial Manager, whichever is smaller. Note: the hold on recent replenishments is only applicable for withdrawal requests. Replenishments are always immediately available for use in payment transactions.
 

Reactivate an inactive deposit account

Your deposit account will display as ACTIVE – NO RECENT ACTIVITY when your deposit account has not been used for a period of one (1) year. Inactive deposit accounts will need to be reactivated on an annual basis to confirm the deposit account should remain ACTIVE for future use. There are two options to restore a deposit account back to ACTIVE when in this status:

1. Administrators can utilize the reactivate button located on the “Summary” tab in Financial Manager to immediately reset the status to ACTIVE
2. Any payment or replenishment transaction posted while in ACTIVE – NO RECENT ACTIVITY status will reset the status to ACTIVE the following business day.

Administrators will receive daily email notifications requesting action when in ACTIVE – NO RECENT ACTIVITY status. If the deposit account has not been reactivated within 30 days, the account will then change to PENDING CLOSURE – NO RECENT ACTIVITY. Once in this status, the account will no longer be available for use. An administrator must utilize the reactivate button in the next 30 days in order to reset the status back to ACTIVE. Administrators will receive daily email notifications requesting action when in PENDING CLOSURE – NO RECENT ACTIVITY status. If no action has been taken at the end of 60 days total, the deposit account will close, any remaining balance will be refunded, and the status will change to CLOSED – NO RECENT ACTIVITY.
 

Close a deposit account

Administrators can initiate closure of a deposit account within the “Summary” tab of Financial Manager. Any remaining balance will be refunded via the option selected by the administrator (mailed check, EFT, or deposit account transfer). In certain circumstances (e.g., due to an inactive or unfunded account), we may initiate closure on your behalf. In those cases, any remaining balance will be refunded via check to the deposit account mailing address on file. A deposit account must be closed before it can be removed from your Financial Manager profile.

Pending closure
There is a 30-day hold period from the date of last transaction posted against the deposit account before the account is closed and any remaining account balance is refunded to your selected refund option. A transaction is defined as any status change (including account creation, reactivation, or any other system-initiated change) or any posted financial transaction (including fee payment, replenishment, withdrawal, or fee refund). Once the hold period has been met, your deposit account will close the next business day. If there have been no transactions in the past 30 days, your deposit account will close the next business day. The email confirmation and on-screen messaging will indicate the date your deposit account will be closed.

Reactivate a deposit account pending closure
Administrators may utilize the reactivate button on the “Summary” tab in Financial Manager before the deposit account has closed. This functionality is available when your deposit account status is either PENDING CLOSURE – CUSTOMER REQUEST or PENDING CLOSURE – NO RECENT ACTIVITY. Reactivating the deposit account will cancel the closure process and any associated refund of account balance. Once a deposit account has closed, it cannot be reactivated or reopened.

Report functionality for closed deposit accounts
You may continue to run reports for any closed deposit account listed in your profile (if you are granted Reporter permission). Once you delete a closed deposit account from your profile, it will no longer be available for reporting.
 

Open a new deposit account

Anyone may open a new deposit account through Financial Manager. If you are not already a registered uspto.gov user, you must first create a user account in order to access Financial Manager. It takes just a few minutes to create a new deposit account and your deposit account will be activated immediately.

Sign in to Financial Manager          Create a uspto.gov account

Fees and funding requirements
There is no fee required to create a new deposit account. After the deposit account has been created, you have 45 days to add funds using one of the options listed in the replenish funds section. All new deposit accounts must maintain a minimum balance of $1,000 on the last business day of each month or will be assessed a $25 service charge.
 

About USPTO deposit accounts

What is a deposit account?
USPTO deposit accounts are pre-paid fund reserves that customers can establish to pay fees to the USPTO. Established for the convenience of attorneys, agents, and the general public in paying fees for products and services, deposit accounts provide customers with a high level of assurance that their USPTO fees are paid appropriately and on time. This eliminates the need to send payment by check, credit card, or other payment type each time a fee is required. An additional benefit of a USPTO deposit account is that in an instance of miscalculation of a fee due, the balance required may be charged to the deposit account with a fee pre-authorization, which preserves the date of your filing.

Deposit account types
The USPTO offers an "unrestricted" type of deposit account, which allows account holders to charge any fee or service offered by the USPTO directly to their accounts.

Some legacy deposit account holders have a "restricted" type of deposit account, which restricts use of the deposit account to only certain types of fees, such as copies of patents and trademarks. While this type of account can still be maintained by existing account holders, it is no longer available to new account holders.

Minimum balance requirement
Unrestricted deposit account holders must maintain a minimum balance of $1,000 on the last business day of each month or else the account will be assessed a $25 service charge for that month.

Restricted deposit account holders must maintain a minimum balance of $300 on the last business day of each month or else the account will be assessed a $25 service charge for that month.

Spending limit
There is no daily spending limit for deposit accounts. The ability to use the deposit account for payment is dependent upon the availability of sufficient funds in the account.
 

About Financial Manager

What is Financial Manager?
All USPTO deposit accounts are maintained within the Financial Manager system. Financial Manager provides an easy and secure way for customers to manage deposit accounts and other payment methods (credit or debit card or EFT).

Financial Manager features

• Add a new stored payment method (deposit account, credit or debit card, or EFT)
• View your deposit account balance
• Replenish deposit account funds (including an auto-replenishment feature)
• Withdraw deposit account funds
• Run or download a monthly statement
• Run or download a custom transaction search
• Manage authorized users
• Close a deposit account
• Delete a stored payment method (deposit account, credit or debit card, or EFT).

Financial Manager resources
Visit the Fee payment resources page for helpful guides, including the Financial Manager Quick Start Guide and Financial Manager Comprehensive User Guide. Or, review the USPTO.gov account FAQs or Financial Manager FAQs.

Contact us

For general inquiries related to deposit accounts or Financial Manager, please email FeesHelp@uspto.gov or call 800-786-9199 or 571-272-1000 (select option 3, then option 4).

For additional information or questions about a specific deposit account, please contact the Deposit Account Branch at 571-272-6500 or RADHelpdesk@uspto.gov .