In production since December 1996.                                                            

Multiple Agency, Shared File System: all authorized users have access to the completed evaluations of all subscribing agencies.

Designed, developed, and implemented by the NIH Center for Information Technology (CIT) under the guidance and sponsorship of the Office of Contracts Management, Office of the Director, NIH.

Supports acquisition activities in all fifty states and over 100 foreign countries. Contains evaluations from the following Federal Departments/Agencies: Department of Health and Human Services, Department of Agriculture, Department of Treasury, Department of Commerce, Department of Justice, Department of Energy, Department of Interior, Department of Labor, Department of Veterans Affairs, Social Security Administration, Agency for International Development, Environmental Protection Agency, Federal Emergency Management Agency, General Services Administration, Department of Transportation, Department of Education, Department of State, Export-Import Bank and the Architect of the Capital.

Supports evaluations on Research and Development, ADP, A&E, Construction, and Service and Supply contracts. NIH CPS Construction Form approved by CAAC for use by CPS subscribers in lieu of the SF 1420.

System Structure:

• Software required: Web Browser such as Netscape Navigator 4.5 (minimum) or Microsoft Internet Explorer 4.5 (minimum).
• Web based application accessed via the Internet

Security - 3 Levels plus an Internal Audit Table:

• Secure Socket Layer (SSL) encryption
• Database level
• Application level

• Standard and Construction Modules
• Project Officer/COTR Module
• Contractor Module (Electronic storage of contractors rebuttal/comments and Electronic, encrypted, transmittal of evaluations to and from contractor).
• Management Tools
• Maintenance Tables
• On-line Help and telephone help lines, User Guides, Listserv
• Search Engine
• CPS Info Page with Links to GSA Excluded Parties Listing, etc.
• Multi-Agency User’s Group

Data Collected:

• Numerical Ratings and Supporting Narrative on:

• Quality of Product or Service
• Cost Control
• Timeliness of Performance
• Business Practices

• Comments on Subcontracts/Socioeconomic Goals
• Comments on Key Personnel
• Determination of Commitment to Customer Service

Rating Scale:

• 0 Unsatisfactory
• 1 Poor
• 2 Fair
• 3 Good
• 4 Excellent
• 5 Outstanding

NIH incorporates specific administrative information from the agency’s contract management database via the Federal Procurement Data System. This information may include the contractor’s name and address, period of performance, contract description, etc.

Subscribing agency’s logo appears on all printed documents.

• No Cost to User:

• Monthly on NIH Campus - Hands on
• At agency site within DC/Baltimore area
• Train the trainer
• Agency pays travel costs at agency site outside DC/Baltimore area

• Nominal annual subscription fee based on the number of contracts that will be maintained for the agency in the NIH CPS. Fees will be stable through FY 2002 at which time they are expected to be reduced significantly.

• Ad Hoc Reporting
• Contractor (Corporate) access to Corporate evaluations.