Standard Terms and Conditions Requests for Changes Research Results Grant Payment Inspector General Hotline Audits Cost Principles Authorities Policies Forms Multiyear Grants Grant CloseoutAward conditions, general information, and Web-based resources for extramural researchers from State and local governments and nonprofit and for-profit organizations receiving funding support through Agency for Healthcare Research and Quality (AHRQ) grants.
Standard Terms and Conditions
Requests for Changes
Research Results
Grant Payment
Inspector General Hotline
Audits
Cost Principles
Authorities
Policies
Forms
Multiyear Grants
Grant Closeout
Individual awards are based on the application submitted to, and as approved by AHRQ and are subject to the terms and conditions incorporated either directly or by reference in the following (this order of precedence prevails in the event there are conflicting or otherwise inconsistent policies applicable to the award):
As stated in the PHS Grants Policy Statement, acceptance of the grant terms and conditions is automatically acknowledged by the grantee when funds are drawn or otherwise obtained from the grant payment system.
Most requests for changes that are allowable under the grant award can be approved by your administrative office. Any requests that require Public Health Service (PHS) prior approval should be directed to the grant specialist listed on your award. Such requests include:
The mailing address is:
Agency for Healthcare Research and Quality
Grants Management
540 Gaither Road, Suite 4000
Rockville, MD 20850
Please make sure that each request for PHS prior approval is countersigned by an authorized institutional official in accordance with PHS policy. Any requests that have programmatic aspects will be acted on only after consultation with your project officer.
The Agency for Healthcare Research and Quality is regularly asked to describe the results of research it has funded. Since the principal investigator is in the best position to describe his or her own work, we require a final report at the completion of each project, that must be submitted within 90 days of the project end date:
This report will be used to disseminate the results of your research as well as provide a brief description of its applicability, utility, and significance to a variety of individuals within and outside the Federal Government concerned with policy and program issues.
The Final Report should be written in nontechnical language for optimal readability, and it should include the following:
More details are provided under Grant Closeout.
Payments under these awards are made available through the Payment Management System (PMS). PMS is administered by the Division of Payment Management www.dpm.psc.gov. They will forward instructions for obtaining payments. Inquiries should be directed to:
Director, Division of Payment Management, OS/ASAM/PSC/FMS/DPM
P.O. Box 6021
Rockville, MD 20852
Telephone: 1-877-614-5533
The U.S. Department of Health and Human Services (HHS) Inspector General (IG) maintains a toll-free telephone number, 800-447-8477, for receiving information concerning fraud, waste, or abuse under grants and cooperative agreements. Such reports are kept confidential, and callers may decline to give their names if they choose to remain anonymous.
When performing audits for States, local governments, and nonprofit organizations, grantee auditors or their auditing firms should use the guidelines from the Office of Management and Budget (OMB) in compliance with the following:
Circular A-133, Audits of States, Local Governments, and Nonprofit Organizations
www.whitehouse.gov/omb/circulars/a133/a133.html
When preparing your audit report, please include your Entity Identification Number (EIN) as a reference number along with any other identifying information.
Contract Administration and Audit Services (Federal Acquisition Regulation section 42)
www.arnet.gov/far/current/html/FARTOCP42.html
Cost Principles for Educational Institutions
www.whitehouse.gov/omb/circulars/a021/a021.html
Cost Principles for State, Local, and Indian Tribal Governments
www.whitehouse.gov/omb/circulars/a087/a087-all.html
Cost Principles for Nonprofit Organizations
www.whitehouse.gov/omb/circulars/a122/a122.html
Cost Principles for For-profit Organizations (Federal Acquisition Regulation section 31, subpart 31.7)
www.arnet.gov/far/current/html/Subpart_31_7.html
Agency for Healthcare Policy and Research Grants and Contracts
www.access.gpo.gov/nara/cfr/waisidx_99/42cfr67_99.html
Administrative Requirements for Awards and Subawards to Institutions of Higher Education, Hospitals, and Other Non-profit Organizations, and Commercial Organizations; and Certain Grants and Agreements States, and Local Governments and Indian Tribal Governments
www.access.gpo.gov/nara/cfr/waisidx_99/45cfr74_99.html
Government Wide Debarment and Suspension (non-procurement) and Government Requirements for Drug-free Workplace (Grants)
www.access.gpo.gov/nara/cfr/waisidx_99/45cfr76_99.html
Protection for Human Subjects
www.access.gpo.gov/nara/cfr/waisidx_99/45cfr46_99.html
Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments
www.access.gpo.gov/nara/cfr/waisidx_99/45cfr92_99.html
Grants Net
HHS grants policy statements and guidance
http://grants.nih.gov/grants/policy/gps/index.html
Interagency Edison
Electronically manage extramural invention portfolios
https://s-edison.info.nih.gov/iEdison/
National Institutes of Health Forms and Grant Applications
PHS applications for grants and continuations
http://grants.nih.gov/grants/forms.htm
Grants Management Forms
Standard forms for downloading
www.whitehouse.gov/OMB/grants/
Noncompeting Application Requirements
Instructions for requesting continued support after the first year
www.ahrq.gov/fund/noncomp.htm
Grant Closeout Requirements
Documents and submission requirements for grant closeout
www.ahrq.gov/fund/closeout.htm
Final Financial Status Report
Form for submission of final expenditures reported
http://grants1.nih.gov/grants/fsr_sf269_long.pdf
Final Invention Statement and Certification
Inventions conceived and developed during project
http://grants.nih.gov/grants/hhs568.pdf
AHRQ Grant Final Report Template
Instructions and structure for final report submission on project
www.ahrq.gov/fund/reptemp.htm
AHRQ Citation Style for Reference Lists
Format for citations on publications and electronic resources
www.ahrq.gov/fund/refstyle.htm
Current as of June 2004
Internet Citation:
Grant Award Resources. June 2004. Agency for Healthcare Research and Quality. Rockville, MD. http://www.ahrq.gov/fund/awrdrsrc.htm
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