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Travel Information and Instructions for Panelists

TRAVEL ORDERS

You are authorized to travel on behalf of NSF, a Federal government agency. You will receive an email notification with travel information and instructions. This notification is to be used as a substitute for traditional Government travel orders.  Please take a copy of this notification to the airport and to the hotel to insure government rates.

DAILY COMPENSATION

If you are a non-government employee you will be provided with round-trip transportation and receive $480 compensation per day for each meeting to cover lodging, meals, parking, local transportation incurred during the entirety of the trip, and incidental expenses.  You need not submit receipts.

Participants will receive compensation of $280 for the travel day immediately preceding and following the meeting.

Please be advised that  NSF is required to issue IRS Form 1099, "Miscellaneous Income," to participants for Federal tax filing purposes when annual total compensation exceeds $600.

EXTENDED STAY AND COMPENSATION

We encourage Panelists to arrive in Washington on the evening prior to the day of the panel meeting and return home on the evening of the last day of the panel.

If your circumstances require an extended day, you will receive additional compensation to cover lodging, meals, parking, and incidental expenses.  However, you  MUST obtain prior approval by contacting the Travel Coordinator, at (703) 292-7199 to validate this option.

TRAVEL ARRANGEMENTS

Your FastLane travel request is received by the SATO Travel Agency via the travel information button at the NSF Panelist Travel System.  SATO will issue your ticket.  Do not purchase your own ticket: REIMBURSEMENT IS NOT GUARANTEEDNSF will provide a roundtrip ticket to you and you have the option to exchange the ticket at your discretion.  You, the panelist, will be responsible for all additional costs incurred, if any.

TRAVEL OPTIONS:

Your options are as follows--

Airline – An electronic round-trip airline ticket will be provided, based on the closest airport to your place of residence.  Panelists normally arrive via Reagan National Airport. 

Train - A round-trip train ticket will be provided, based on the closest train station to your place of residence.  Panelists arrive at Washington's Union Station.  Upon arrival at Union Station, you may take a cab or the Metrorail to the Foundation.  The  Metrorail (Washington's subway system) runs under Union Station.  Take the Metrorail  to the Metro Center station and transfer to the Orange Line train (bound for Vienna).    The Foundation is at the Ballston Metro stop.

Personal Vehicle - You may elect to drive to the NSF, but only if it is cost effective to the government.  Typically, cost effectiveness is based on the cost of a round-trip airline ticket compared to the number of miles round-trip times 36 cents per mile.

HOTEL INFORMATION

On occasion, a block of rooms will be reserved for panelists.  In such instances,  you will be advised by the SBIR Travel Manager via the routine logistics e-mail.   You are encouraged to take advantage of these accommodations.

If a block of rooms are not reserved, or if you choose not to take advantage of this service, please contact any hotel of your choice and make the necessary reservations at least TWO WEEKS prior to the panel meeting.   For your convenience, we have included a list of local hotels which are accessible to the Foundation via Metro or in walking distance.   Hotels marked with an asterik (*) are in close proximity to the Foundation.   Hotel Listings


DAILY COMPENSATION FOR LOCAL PARTICIPANTS

Local participants who are non Federal government employees will receive $280 compensation per day for each panel meeting.  Please be advised that NSF is required to issue IRS Form 1099, "Miscellaneous Income," to participants receiving annual total compensation exceeding $600.

Local compensation will cover costs associated with driving your personal vehicle or use of the METRO, MARC,  or AMTRAK,  local mileage expenses, parking, and meals.  Local participants include anyone who lives in the Washington-Metropolitan Area as defined below:

  • Maryland:  Prince Georges and Montgomery counties
  • Virgina: Alexandria, Falls Church, Fairfax cities, and Arlington, Loudoun, and Fairfax counties.

TRAVEL QUESTIONS? Contact the Travel Coordinator, e-mail:  djackson@nsf.gov,
telephone:  (703) 292-7199.

How to Use FastLane for Panel Travel and Electronic Funds Transfer

The Directorate for Engineering REQUIRES all SBIR panelists to use the "Panelist Function"  component of NSF's FastLane system.  FastLane is an on-line application using the World Wide Web to facilitate information exchange with the research community.  We request that you submit your travel information and your banking information via FastLane.

 

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Last updated:
07-Oct-2003 07-Oct-2003

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