(Note: Text shown in purple below has been updated in accordance with NIH Guide announcement dated August 5, 2003.)
Progress reports to continue support of a PHS grant must be submitted to the awarding component's grants management office on PHS 2590 two months before the beginning date of the next budget period. Previously, NIH reminded grantees about the submission of a progress report by mailing a pre-printed face page. In 2002 NIH modified this business process and discontinued this mailing. Instead grantees now access a website to determine which progress reports are due. The Office of Policy for Extramural Research Administration, OER, National Institutes of Health (NIH) hosts the website located at: http://era.nih.gov/userreports/pr_due.cfm. Grantees are responsible for periodically checking the list, which is updated on/around the 30th of each month. Additional information on this website can be found in the NIH Guide Notice OD-02-066: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-02-066.html. In addition to this website, e-mail reminders are sent to the PI.
For grantee institutions and PIs registered in the NIH eRA Commons, the progress report due information is available in the Commons Status system. Commons-registered institutions and PIs also have access to pre-populated face pages via Status. For more information on the NIH Commons, see: https://commons.era.nih.gov/commons/index.jsp
Submit the completed, signed original progress report and two copies (with required signatures) directly to the awarding component that is funding the grant. For mailing address information for each awarding component, see: http://grants.nih.gov/grants/type5_mailing_addresses.htm.
You may substitute computer-generated facsimiles for any of the forms, Substitute forms should be printed in black ink, and maintain the exact wording and format of the government-printed forms, including all captions and spacing. Any questions on completing this continuation progress report should be directed to the awarding component.
The forms, in Adobe Acrobat, can be downloaded from the NIH Web site at http://grants.nih.gov/grants/forms.htm. Future developments in electronic transfer of progress reports will be published periodically in the NIH Guide for Grants and Contracts. Blank form pages are also available separately from the applicant's office of sponsored research and on the NIH Web site. Investigators are encouraged to retain these instructions for future submissions.
Use English only and avoid jargon and unusual abbreviations. Prepare the progress report single-sided and single-spaced, staying within the margin limitations indicated on the form. The progress reports must be clear, readily legible, and conform to the following three requirements:
(1) The height of the letters must not be smaller than 10 point; (2) Type density must be no more than 15 cpi (characters per inch). For proportional spacing, the average for any representative section of text must not exceed 15 cpi; and (3) No more than 6 lines of type must be within a vertical inch. Type requirements should be checked on the printed document using a standard device for measuring type size, rather than relying on the font selected for a particular word processing/printer combination. Figures, charts, tables, figure legends, and footnotes may be smaller in size but must be readily legible. The type size used throughout the progress report must conform to all three requirements.
Do not bind or staple the original. An incomplete or incorrectly prepared continuation progress report may result in a delay in award of funds.
GrantsInfo, DEOIR, OER, National Institutes of Health
The Division of Extramural Outreach and Information Resources (DEOIR) is the central source for general information about NIH extramural research and research training programs, funding mechanisms, the peer review system, and progress report procedures. The NIH grants Web site is at http://grants.nih.gov/grants/oer.htm. The e-mail address is: GrantsInfo@nih.gov. The phone number is (301) 435-0714.
PHS estimates that it will take approximately 15 hours to complete this progress report for a regular research project grant. Items such as human subjects are cleared and accounted for separately, and are not part of the time estimate for completing this form. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. If you have comments regarding the burden estimate or other aspect of the collection of information, including suggestions for reducing the burden, send comments to: NIH, Project Clearance Office, 6705 Rockledge Drive MSC 7974, Bethesda, MD 20892-7974, ATTN: PRA (0925-0001). Do not send progress reports to this address.
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