SAMPLE
LETTER J
OTHER
REASON RESPONSE - REFERRAL TO ANOTHER ACTIVITY
NOTE TO PREPARER: There
are instances when you receive a request that is not under your cognizance. If
the request is perfected, you will want to refer it to the official having
cognizance over the matter.
This kind of action does not require the signature of your
Initial Denial Authority (IDA).
Dear [MR/MS/MRS__________]:
This responds to your Freedom of Information Act (FOIA)
request of [DATE OF REQUEST LETTER] in
which you seek [RESTATEMENT OF WHAT REQUESTER IS SEEKING]. Your request was received by this office
on [DATE REQUEST RECEIVED] and
assigned file number [FILE NUMBER].
Please
be advised that the official having cognizance over the subject matter of
your request is [NAME OF OFFICIAL AND
MAILING ADDRESS]. In an effort to
assist you, I have referred your request to that official for action and
direct response to you.
Any questions
concerning this correspondence should be directed to [ACTION OFFICER'S NAME AND CODE] at [ACTION OFFICER'S TELEPHONE NUMBER].
Sincerely,
SIGNATURE