SAMPLE
LETTER K
OTHER
REASON RESPONSE - REFERRAL OF DOCUMENTS TO ANOTHER ACTIVITY
NOTE TO
PREPARER: There are instances when
you need to refer documents to another activity for their release
determination and direct response to the requester.
This response does not require the signature of your
Initial Denial Authority (IDA).
Dear [MR/MS/MRS
_________]:
This responds to your Freedom of Information Act (FOIA)
request of [DATE OF REQUEST LETTER] in
which you seek [RESTATEMENT OF WHAT REQUESTER IS SEEKING]. Your request was received by this office
on [DATE REQUEST RECEIVED] and
assigned file number [FILE NUMBER].
During
our search for records, we identified documents that [ORIGINATED WITH OR CONTAIN INFORMATION OF INTEREST TO NAME OF
COGNIZANT OFFICIAL AND MAILING ADDRESS].
We have referred these documents to that official for a release
determination and for direct response to you.
Any questions
concerning this correspondence should be directed to [ACTION OFFICER'S NAME AND CODE] at [ACTION OFFICER'S TELEPHONE NUMBER].
Sincerely,
SIGNATURE