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Website:  http://foia.navy.mil   Date: 10/14/2004   Time:  7:34:34 PM

SAMPLE LETTER L

REFERRAL OF LOCATED DOCUMENTS TO IDA FOR DENIAL

 

 

 

From:  

To:   

 

Subj:  FOIA REQUEST OF                                 ,

       OUR FILE NUMBER        

 

Ref:   (a) SECNAVINST 5720.42F, Jan 99

       (b) SECNAVINST 5212.5D, 22 Apr 98

 

Encl:  (1) Requester's ltr of                   

       (2) Index of Referred Documents

       (3) Copies of Referred Documents

       (4) [SERIAL INFO FROM RESPONSE TO REQUESTER] of _________

       (5) Completed DD Form 2086

 

1.  Enclosure (1) is forwarded for [(denial)/(partial denial)]  of the documents indexed by enclosure (2) and forwarded by enclosure (3).  Enclosure (4) is provided for your information. 

 

2.  Be advised that our search for responsive records encompassed those files maintained by [IDENTITY OF SEARCH LOCATION(S)].  Additionally, pursuant to procedures established in reference (a), our search considered only those records in existence as of [DATE REQUEST RECEIVED], the date enclosure (1) was received by this office.  No documents created after this date were considered. 

 

3.  [GIVE DETAILED BASIS/ANALYSIS FOR RECOMMENDED DENIAL/PARTIAL DENIAL OF EACH DOCUMENT IDENTIFIED ON ENCLOSURE (2).  ALSO LIST AS ENCLOSURES AND PROVIDE COPIES OF ANY SUPPORTING DOCUMENTS RELATED TO YOUR RECOMMENDED DENIAL/PARTIAL DENIAL [I.E., SUBMITTER POSITION LETTER, RECORD HOLDER COMMENTS, ETC.).

 

4.  Enclosure (5) details processing costs incurred by this activity and is forwarded for inclusion in your final processing cost assessment. 

 


5.  Any questions concerning this correspondence should be directed to [ACTION OFFICER'S NAME AND CODE] at [ACTION OFFICER'S TELEPHONE NUMBER].

 

                                Sincerely,

 

 

 

                                SIGNATURE




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