SAMPLE
LETTER L
REFERRAL
OF LOCATED DOCUMENTS TO IDA FOR DENIAL
From:
To:
Subj: FOIA REQUEST OF
,
OUR FILE NUMBER
Ref: (a) SECNAVINST 5720.42F, Jan 99
(b) SECNAVINST 5212.5D, 22 Apr 98
Encl: (1) Requester's ltr of
(2) Index of Referred Documents
(3) Copies of Referred Documents
(4) [SERIAL INFO
FROM RESPONSE TO REQUESTER] of _________
(5) Completed DD Form 2086
1. Enclosure (1) is forwarded for [(denial)/(partial denial)] of the documents indexed by enclosure (2)
and forwarded by enclosure (3).
Enclosure (4) is provided for your information.
2. Be advised that
our search for responsive records encompassed those files maintained by [IDENTITY OF SEARCH LOCATION(S)]. Additionally, pursuant to procedures
established in reference (a), our search considered only those records in
existence as of [DATE REQUEST
RECEIVED], the date enclosure (1) was received by this office. No documents created after this date were
considered.
3. [GIVE
DETAILED BASIS/ANALYSIS FOR RECOMMENDED DENIAL/PARTIAL DENIAL OF EACH
DOCUMENT IDENTIFIED ON ENCLOSURE (2).
ALSO LIST AS ENCLOSURES AND PROVIDE COPIES OF ANY SUPPORTING DOCUMENTS
RELATED TO YOUR RECOMMENDED DENIAL/PARTIAL DENIAL [I.E., SUBMITTER POSITION
LETTER, RECORD HOLDER COMMENTS, ETC.).
4. Enclosure (5) details processing costs
incurred by this activity and is forwarded for inclusion in your final
processing cost assessment.
5. Any questions concerning this
correspondence should be directed to [ACTION
OFFICER'S NAME AND CODE] at
[ACTION OFFICER'S TELEPHONE NUMBER].
Sincerely,
SIGNATURE