E.  Dual Compensation.  Title 38 U. S. Code, chapter 32, and VA Pamphlet 22-79-1, Revised 1996, governing veterans' educational assistance, prohibits the payment of an educational assistance allowance to an employee who is attending training paid for under the Government Employees Training Act (GETA) and whose full salary is paid to him or her while in training.  The Veterans' Administration considers an employee as being in a full salary status while in training when he or she is a part or full time employee receiving full salary payment during the calendar period in which the training occurs.  Such an employee would be subject to the prohibition described above, regardless of whether the training occurs during duty hours or after duty hours. 

[Top of Page]

---

How To Apply for Tuition Assistance

A. Submit a DD form 1556 with course description, TA Agreement, spreadsheet (if applicable), and a copy of the school catalog page showing tuition costs for each individual course you are requesting funding for. Refer to Section 1, paragraph D, for specific instructions on how to complete DD 1556. Requests for TA should be submitted to their respective career programs by the established application date. All correspondence must include nominee's social security number. Refer to the TA Matrix below and the Career Program pages in Section 5 for other information that may be required by individual Career Programs. Each career program will make final selections and notifications. If not approved by that Career Program, the nomination may be referred to other Career Programs in which the application is eligible. Packages should not be submitted to more than one Career Program at a time. Funding is limited and submission of a request for TA does not mean automatic approval.

B.  The attached TA Agreement must be signed and submitted by all applicants.  

C.  Program of Study (Spreadsheet).  A spreadsheet detailing a year’s enrollment plan is required if more than one course is submitted per year.  This spreadsheet should include courses by number, title, anticipated start and end dates, tuition costs and related fees.

D.  Application Dates.  Nominations are to reach HQ AFPC/DPKC_ (individual Career Program office) by the dates specified in the matrix or the individual Career Program pages. If additional funds become available later in the fiscal year, a Career Program may make an additional TA call. Applications received after the suspense dates will be considered, as funds are available. Questions should be directed to the Career Program managers.

E.   Changes to an approved DD 1556. If you make any changes after DD 1556 is approved (ie. course title or start/end dates), you must notify the career programs and obtain approval on the changes prior to the course start date. Career Programs will only pay for courses that were approved in advance of registration or class start date.

F.     Employee is responsible for paying for any courses that are taken and were not approved by the Career Program prior to course start date.

G.     Employee will be responsible for reimbursing the career programs when:

        1.   An approved course is dropped and Career Program has paid for the course.
        2.   Employee withdraws from a course or does not complete a course and the Career Program has paid for the course.
        3.   Employee does not make a grade of "C" or higher in an undergraduate course.
        4.   Employee does not make a grade of "B" or higher in a graduate course.

H. REIMBURSEMENTS TO GOVERNMENT. Make the check payable to US Treasury, DFAS-DE and send it, along with a copy of the DD Form 1556 for the course that is being reimbursed to:

  AFPC/DPKC_
  555 E ST WEST STE 1
  RANDOLPH AFB, TX 78150-4530

I.     GRADE REQUIREMENTS.  Send a copy of grades (Fax acceptable) to the Career Program upon completion of each course. Delay in providing a grade report will affect funding of future enrollments or delay payment of tuition charges billed to the Career Program. Employee is responsible for maintaining academic standing, and for satisfactorily completing approved courses. Satisfactory completion requires a minimum grade of "C" for undergraduate level courses and a minimum grade of "B" for graduate level courses.

J.     When unable to attend courses, the employee must call the Career Program immediately in order to allow the Career Program to make those funds available elsewhere.

K.     The employee should present DD Form 1556(s) approved by the Career Program to the institution at the time of enrollment for their use in billing the Career Program directly

L. Student Reimbursements will be processed on an exception basis only. Requests for reimbursements must be submitted in writing and approved by the Career Program prior to starting a class. If approved, upon completion of course, submit one SF1164 for each funded course (DD1556), along with a copy of your grade and proof of payment (copy of credit card statement/cancelled check). Do not combine more than one course on a SF1164. The certifying statement "I certify this claim is true and correct and proper and there was an urgent and unforeseen public necessity for the expenditure of my personal funds; and that payment or credit has not been received", must be entered on the SF1164. You must then sign and date the certificate. (DFAS-DER 177-102 20-1a).

[Top of Page]

---

Tuition Assistance (TA) Matrix

DSN Prefix: 665- *
COMM Prefix: (210) 565-*

Program	Series	Grade	Grad	Under Grad	Ph.D.	Priorities and Comments
Program Management DPKCM *4129	1101 Pgm Mgr	12-15	Yes	Yes	No	1. Occupational series is 1101 2. GS-13 through GS-15 must be on PMCP covered position 3. GS-12 must have 25% Program Management skill codes 4. Courses must be part of a PMCP approved DAWIA enhancing degree program or business/management courses required to meet Acquisition Corps educational requirements. 5. Current performance appraisal rating of Successful 6. Meet school and degree program admission requirements 7. Year round acceptance but must be 45 days prior to class start date
Civil Engineer DPKCE *2799/2666	0020 0081 0400 0800 1008 1170 1173 1300	9-15	Yes	Yes	No	1. Employee on CECP covered position 2. Courses must be part of submitted degree plan 3. Submit one 1556 per course. Deadline: 1 Jul for Fall coursework, 1 Nov for Spring coursework, 1 May for Summer coursework 4. Applicants will be rated/ranked by training whole person score.
Civilian Personnel DPKCPC *4056	02XX	11-15	Yes	Yes	No	1. Employee on a CPP covered position 2. Eligible employees currently in a civilian personnel function may be provided tuition assistance on a course-by-course basis base on availability of funds NOTES: Funding of upper-level undergraduate work or Masters' Degree (first MA only). Course work: Grade of "A" or "B".  Eligible employees must submit their DD Form 1556 (TA package) to DPKCP by 31 Aug of each year
Education Services DPKCPE *2584	1740	9-15	Yes	No	No	1. Employee on an Education covered position 2. Individuals needing requirements for positive education 3. Year round acceptance, 30 days prior to class start date 4. Mission related individual courses
Family Matters DPKCPF *2759	0101	9-15	Yes	Yes	No	1. Employee in a FM covered position GS-101-09 & above 2. Year round acceptance, must be 45 days prior to class start date
Instructional Systems DPKCT *2634	ISCP eligible employees	9-15	Yes	Yes	Call  CP Chief	1. Employee on ISCP covered position 2. Employee on other 17XX position 3. Other eligible employees NOTES: Year-round acceptance
Manpower DPKCPJ *2816	0301 0343 0896	11-15	Yes	Yes	No	1. Employees on MRP covered position 2. Undergraduate classes 3. Graduate level classes NOTES: TA provided on course-by-course basis. Year round acceptance of TA packages
Military Personnel DPKCPM *2838	02XX	11-15	Yes	Yes	No	1. Employee on a covered position 2. Eligible employees  currently in a military civilian personnel function may be provided tuition assistance on a course-by-course basis NOTES: Funding of upper-level undergraduate work or Masters' Degree (first MA only). Course work: Grade of "A" or "B". Employees must submit request to base level FOA tng offices by mid July, and training offices will forward thru MAJCOM/DPC to DPKCP by 31 Aug
Comm & Info DPKCI *3691	CICP eligible employees See definition Sec. 5	9-15	Yes	Yes	No	1. Funding of upper level undergraduate (junior or senior year) or Masters' coursework 2. Year-round acceptance of packages 3. One DD Form 1556 per course. Note: Submit DD Form 1556 no later than 30 days before class start date 4. All funding subject to availability 5. Employees on a covered position and those in primary occupational series feeder groups (Communication; Information Management or Visual Information Management only) that have the training requested in their Civilian Career Enhancement Plan (CEP)
Contracting DPKCQ *4506	0246 1102 0301 1101 1103	11-15	Yes	Yes	No	1. Employee on a CCP covered position without 24 hours of business or business-related courses and applying for TA for business or business-related coursework. Employees on a CCP covered position desiring a Baccalaureate degree coursework 2. Employees on a CCP covered position desiring Masters' degree coursework 3. CCP does not provide tuition assistance for doctoral coursework or courses leading to a second Master's degree NOTES: DD Form 1556 submitted no earlier than 60 days and no later than 30 days before class start date. Only one course per DD Form 1556. All funding subject to availability http://www.afpc.randolph.af.mil/cp/CCP/tuition.htm
Financial Management DPKCA *2595/2687 Fax: 2874 PALACE Acquire Interns	FMCP eligible employees 501, 510, 560, 511, 1515	11-15 7-11	Yes Yes	Yes Yes	No No	1. Employee on a FMCP covered position 2. Other FMCP eligible employees 3. Year round acceptance of tuition assistance packages 4. Program of study (spreadsheet) not required NOTE: DD Form 1556 submitted no later than 30 days before class start date. Only one course per DD Form 1556. All funding subject to availability. PAQ interns: Tuition only, no books or fees
Historian & Museum DPKCH *4508	0170 1015 1016 1082	9-15	Yes	Yes	Yes	1. Employee on a HMCCP covered position 2. Courses must be part of a degree plan 3. Year round acceptance of TA package 4. One DD Form 1556 per course 5. No PAQs until graduation
Intelligence DPKCN *4587	ICP eligible employees	See Note 1 under priorities	Yes	Yes	Case by Case	1. Employee on an ICP covered position 2. 132 series registrants not on an ICP covered position 3. Eligible employees in other series (non 132) not on an IC covered position NOTES: 1. Employees must have at least 1 year of qualifying experience at the GS/GG-11 level or higher to be eligible 2. One DD Form 1556 per course 3. Year round acceptance of TA packages 4. The cap per course is $500 or 75% of tuition costs whichever is less 5. Applicants must meet all requirements under "How to Apply for Tuition Assistance" above 6. Tuition Assistance requests must reach AFPC/DPKCN (ICP Program) NLT 30 days prior to class start date
Logistics DPKCL *2365/2366	346 1152 1601 1670 GS 20XX and 21XX Shared Series 301 343 1101 1910	11-15	Yes	Yes See note in funding priority	No	1. Undergrad - Qualified employees on positions with logistics primary/shared occ series and acq coded positions 2. Grad - Qualified employees on positions with logistics primary/shared occ series and acq coded positions 3. Undergrad - Qualified employees on positions with logistics primary/shared occ series and non-acq coded positions 4. Grad - Qualified employees on positions with logistics primary/shared occ series and non-acq coded positions NOTES: 1. Must have successfully completed 60 sem hrs of college level courses and TA for Jr/Sr courses only 2. Year round acceptance of TA packages 3. For new FYs start accepting on 15 Sep of the prior year
Public Affairs DPKCC *2279	1035 1082	9-15	Yes	Yes	No	1. Employee on PACP covered position 2. Year round acceptance
Safety DPKCY *4631	0018 0803	9-15	Yes	Yes	No	1. Employee on a SCCP covered position for undergraduate & graduate courses 2. Limited funding available NOTES: Year round acceptance 3. Courses must be part of a degree plan 4. DD Form 1556s can be submitted year round. One DD Form 1556 per course, on page DD Form 1556 signed by supervisor along with university acceptance and degree plan will be forwarded to the SCCP
Scientist and Engineer DPKCW *2252/2756 S&E PALACE Acquire Interns	See note 1	12-15	Yes	Yes. See Sec. 5 for specific guidelines	Yes	Notes: 1. SECP covers 55 different job series. See our covered positions page 2. Year round acceptance of TA packages, may be submitted 60 days prior to class start date, but no later than 30 days before class start date 3. One DD Form 1556 per course 4. All funding subject to availability 5. DAWIA policy governs the SECP. See section 5 for specific guidelines 6. Courses must be part of a degree plan, unless it is a continuing education course 7. The SECP tuition assistance agreement will be emailed upon approval of the course For PAQs: 1. Scientist & Engineer PAQ interns on the two year track are eligible for tuition assistance 2. Scientist & Engineer PAQ interns on the three year track are eligible the first and third year for tuition assistance (second year is normally spent full time in graduate school)
Security DPKCS *2873	Security eligible employees	7-15	Yes	Yes	No	1. Employee on a SECCCP covered position for undergraduate courses 2. Employee on a SECCCP covered position for graduate courses 3.Employee assigned to positions in designated feeder series (083/085/086) 4. Other SECCCP registrants 5. Year round acceptance of TA packages
Services DPKCD *4055/2596	Services eligible employees	9-15	Yes	Yes	No	1. Employees on a Services Career Program covered position NOTES: 2. Services career program will disseminate message if funds are available. Do not submit requests beforehand 3. Course work/degree must be mission-related and stated in MDP under desired level of education
Special Investigations DPKCO *2796	1811	7-15	Yes	Yes	Yes	NOTES: 1. One DD Form 1556 per course 2. Year round acceptance of TA packages 3. Employee on a SICCP covered position 4. GS-1811-07 eligible employee in the AFOSI Command

[Top of Page]