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What
constitutes a time and attendance violation?
The basic work requirement for a full-time
employee is 80 hours in a biweekly pay period.
Command instructions provide guidance and
policy related to time and attendance rules for employees, in addition to
the regulations sited below.
A violation occurs when an employee does
not adhere to the instructions/regulations. Examples include
reporting to work late and departing early, taking extended lunch hours,
improper payment of overtime or grant of
compensatory time, and misuse of
Alternative Work Schedules.
What are the applicable
regulations?
DoD Financial Management Regulation (FMR),
DoD 7000.14-R, Volume 8, Civilian Pay Policy and Procedures, Chapter 2,
Time and Attendance
Standards of Ethical Conduct for Employees of the Executive
Branch,
5 C.F.R. Part 2635.705,
Use of Official Time
What
is compensatory time?
Compensatory time is time off with
managements approval in lieu of overtime pay onoly for irregular or
occasional overtime work by an "employee" as defined in 5 U.S.C. 5541(2)
or by a prevailing rate employee as defined in 5 U.S.C. (a)(2), but may
not be approved for an SES member. Mandatory compensatory time off
is limited to Federal Labor Standards Act (FLSA) exempt employees (other
than prevailing rate employees) whose rate of basic pay is greater than
the rate for GS-10, step 10.
[Definition from 2003 Federal Employees Almanac]
What is overtime
work?
Overtime work consists of hours of work
that are officially ordered in advance and in excess of 8 hours in a day
or 40 hours in a week, but does not include hours that are worked
voluntarily, including credit hours, or hours that an employee is
"suffered or permitted" to work which are not official order in advance.
5 C.F.R. 551.401(a)(2). [Definition from 2003 Federal Employees Almanac]
What is an Alternative Work
Schedule?
There are two types allowed by law 5 U.S.C.
Chapter 61:
Flexible work schedules - breaks the workday into compoinents of
flexible time bands and core time. The employee selects arrival and
departure times for th eworkday. The core time is the period of time
in the schedule duirng which the employee must be present at work or
account for those hours with leave, credit hours, or complensatory time
off.
Compressed work schedules - full-time employees fulfill the
80-hour biweekly work requirement in less than ten days by increasing the
number of hours in a workday.
The establishment of either of these
schedules is at the discretion of the agency.
What violations should be reported and to whom?
Report minor abuse of time and attendance to the chain of command.
Provide evidence of the abuse to the employee's supervisor, i.e., a record of
offenses and any related e-mails or memos notifying management of the problem.
If the command fails to take action and the violations continue, report
the time and attendance violations and management's failure to take action to the local
IG.
Where can I get more information about time and attendance related issues?
Federal Employees Almanac 2003 which can be obtained by
calling (703) 648-9551 or by sending an email to
info@FederalDaily.com.
Federal Employees Almanac 2003
website
Office of Personnel Management website
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