Title: | Reporting Excess Property |
Number: | 02-201 |
Date: | November 1, 2002 |
Originating Office: | Procurement and Property Division, Procurement and Property Branch, AFM/ARS |
Distribution: | All REE Employees |
Expires: | Until Rescinded |
This Bulletin will remind employees of the
responsibility to report all excess property and to follow regulations
before disposing of Government property. This includes all personal property,
including property not listed on the official inventory.
|
Introduction
Federal excess property is a valuable resource. It provides a tremendous
savings to Federal agencies, State/local governments, eligible nonprofit
institutions, and ultimately, savings to the taxpayer. Each year, the
General Services Administration (GSA) transfers millions of dollars
of Federal excess property to other Federal agencies, State and local
governments, nonprofit educational activities, public health activities,
and programs for the elderly and the homeless. GSA also generates millions
of dollars of proceeds from public sales of Federal surplus property.
Policy
Federal Management Regulations requires agencies to report most all
property that they no longer need as excess to GSA for possible transfer
or donation. This includes personal property not listed on the official
inventory.
It is very important to have a clear audit trail of property disposal actions. Therefore, managers/employees must not dispose of Government property unless they have written instructions from their property management officer.
Regardless of the original acquisition cost, managers/employees
are responsible for
*
promptly reporting excess property,
*
not stockpiling excess property, and
*
assigning a valid condition code for each item.
Promptly reporting excess property increases the potential for re-use.
Stockpiling excess for a long period of time diminishes the quality
and condition of the excess. Accurate condition codes give potential
users the information needed to help determine whether the excess will
satisfy their needs. Please note that Obsolete is not
a condition code. Although excess property may be obsolete to our
needs, there are many potential donees that benefit from the Government's
obsolete equipment. Valid disposal condition codes are:
1-New X-Salvage
4-Usable S-Scrap
7-Repairable
Property Management Officers will review excess reports and take the
appropriate action, such as reporting excess for required USDA and GSA
screening or providing written instructions authorizing local disposal.
Reporting excess REE property helps assure this valuable resource
is available and accessible to the widest range of re-use customers.
Eligible recipients know how to screen for available excess through
GSA. Not reporting excess eliminates their opportunity to acquire it.
Remember, your excess property may be another's treasure.
Please direct any questions concerning this information to your Property
Management Officer or AFM's Personal Property Group on 202-720-7681.
/s/
LARRY R. CULLUMBER
Director
Procurement and Property Division