United States Department of Agriculture
Research, Education and Economics

ARS * CSREES * ERS * NASS

Bulletin

Title: USDA National Blanket Purchase Agreement (BPA) To Boise Cascade (Javits-Wagner-O'Day Products)
Number: 03-201
Date: August 22, 2003
Originating Office: Procurement and Property Division, Policy Branch, AFM/ARS
Distribution: All REE Employees
Expires: August 22, 2004

 

 

This bulletin serves as notification of the mandatory requirement to use the USDA National Blanket Purchase Agreement to Boise Cascade Office Products for buying JWOD office supplies, furniture and technology items.

 

Research, Education, and Economics (REE) Bulletin 02-200 provided information on the USDA National Blanket Purchase Agreement (BPA) to Boise Cascade Office Products (BCOP) for office supplies, furniture, and technology items. This BPA includes one-stop shopping for office supplies available from the Javits-Wagner-O'Day Act (JWOD) Program and commercial sources. In addition to this BPA offering quality products and services at reasonable prices (up to 19 percent off GSA Advantage pricing), the JWOD support it promotes helps create jobs and training opportunities for persons with disabilities. USDA is a strong supporter for increasing employment under the JWOD Program and has established procedures and goals to increase participation in the JWOD Program. These procedures and goals are listed in Departmental Regulation (DR) 4000-1 dated June 3, 2003.

Please be advised that use of this BPA is mandatory for REE. Each purchase or supply cardholder is required to register with Boise Cascade by August 27, 2003. Instructions were provided earlier in REE Bulletin 02-200 to assist you with registration. These instructions have been provided again in this bulletin for your convenience. If you have not registered, please do so at this time.

  1. Contact Boise's Federal Customer Service at (888) 505-FEDS (3337) to obtain your 10-digit personal identification number (PIN) and personal ordering profile (consignee). The PIN is used to place orders by telephone or fax. The personal ordering profile (consignee) number is used to place orders by the Internet. Stay on the line and direct your call to the Customer Service Department.

    1. Give the customer service representative your full street address to set up your 10-digit (PIN). Your 10-digit PIN is specific to your name (or the person requesting the PIN).

    2. Your personal ordering profile (consignee) is usually the state where your office is located and the last 4 digits of your telephone number, e.g., NV4100 (Nevada), MD1702 (Maryland). The Customer Service Representative will ask you how you will be paying for your purchase, by credit card or purchase order.

    3. To place orders via the Internet, follow instructions in Step #3 after accessing the USDA Acquisition Toolkit. Proceed to Step 2 to access this website.

  2. Access "USDA's Acquisition Toolkit" at http://www.usda.gov/procurement/toolkit. Once in the "Toolkit" click on "USDA Departmental BPA for Office Supplies (USDA Employees Only)." The information is located in the column on the left. This will bring you to USDA's Boise Solution Center. At this site click on "Procedures," print the document, and retain for later use. The "Procedures" document provides detailed information on the specifics of the BPA between USDA and Boise. The document also explains the JWOD Program and defines the process on setting up a non-Internet account, and an account with Boise via the Internet.

  3. After obtaining your personal ordering profile (consignee), you may enter the USDA Boise Solution Center by clicking on "BCOP.com Registration" (4th item down from list). A form will appear for your use in establishing an Internet account. Fill out this form thoroughly and include all tracking items needed on the form, i.e., Delivery Information, Contact Information, etc. Under "Personal Information, Agency Name" block, include the following information per agency:

ARS: Agency, Area, Location/Division/Office
CSREES/ERS: Agency, Division/Office
NASS: Agency, State, Division/Office

Upon completion of the form, click "Submit" to send the form. See Enclosure 1 for a sample of how to complete the form. Boise Registration personnel will then set you up in the Internet Ordering System and a Username and Password will be generated. All pertinent "account" and "ship to" information, plus the Internet Username and Password, will be returned to you via e-mail at the e-mail address stated on the registration form. After submitting or updating your information, print out the confirmation for your file.

  1. Please be advised that if you already have established a non-Internet account or Internet account with Boise prior to this bulletin, please update the "Personal Information" to ensure that the appropriate agency information is attached to your account to capture your Agency's participation in supporting JWOD. This can be done by forwarding an e-mail to Christopher H. Magee, Federal Account Executive, at chris.magee@mail.bcop.com. Boise will provide a quarterly report on the total JWOD usage in terms of dollars for each agency.

  2. Return to the USDA Boise Solution Center and print the "Online Catalog and Ordering" document. This document guides you through the Internet ordering process.


Local Agency Program Coordinators (LAPC's) are to ensure that their respective cardholders utilize this BPA to the maximum extent possible. LAPC's are to use the Discoverer query tool to monitor the activity in the Purchase Card Management System.

If you have any questions concerning this information, please contact Linda Wilson at
301-504-1733.


LARRY R. CULLUMBER
Director
Procurement and Property Division