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Contractor Performance Assessment Reporting System

Naval Sea Logistics Center Detachment Portsmouth (Site Owner)
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CPARS Software Release Information

Software Release Information Prior to the February 25, 2003 release

Version 2.0.10 of CPARS, released on May 25, 2004. Top

  • Added a weekly batch job to archive CPARS that have a final and have been completed for over a year. An email notification is sent to the Focal Point.
  • Added Company Name, Assessing Official Name, and Assessing Official Email Address to the email notification that is sent to Focal Points for records that are not completed within 120 days.
  • Changed the column title on the To-Do List from "Required Since" to "Assigned".
  • Fixed a problem with the Focal Point Access Authorization screen that was happening when adding an existing user via the new user data entry field.
  • Added the user's Userid to the display when searching for existing users from the Focal Point Access Authorization screen.
  • Gave the Focal Point the ability to delete the assigned Alternate Focal Point without assigning another Alternate Focal Point.
  • Added the CPAR Closed Date to CPAR Status Report.
  • Allow out-of-cycle CPARS to have the same period of performance start date as other CPARS.

Version 2.0.09 of CPARS, released on November 18, 2003. Top

  • Fixed a flaw in the Assessing Official To-Do List that was allowing them to retrieve and finalize a CPAR after 29+ days vice 30 days.
  • Modified the routines that reset users passwords so they would be expired, so the user will be required to change their password at next logon.

Version 2.0.08 of CPARS, released on September 18, 2003. Top

  • Gave Alternate Focal Points access to the Remarks on the CPAR Status Report.
  • Added a feature to the Senior Contractor Rep access level to allow them to get a list of Contractor Reps that have access to CPARs for contracts with their CAGE Codes.
  • Added double spaces between each rating area when viewing a CPAR in the PDF form.
  • Gave Focal Points the ability to update the profiles of the users that they created.
  • Added more information to the date and dollar value validation error messages for the CPARs data entry screens.
  • Added a CPAR process feedback survey to the Contractor Rep data entry process. The results will be included in the quarterly metrics.
  • Fixed a problem on the Services/IT/Operations PDF form where the past rating column was running into the adjacent fields.
  • Fixed the Due Date sort option for the Contract Status Report as it was not sorting properly.

Version 2.0.07 of CPARS, released on June 19, 2003. Top

  • If the contractor concurs they no longer have to enter comments; a standard comment stating that they concurred will be entered in the contractor comments block.
  • Added email validation to the Focal Point access matrix and the user profile.
  • Fixed a problem at the CMB user access level on the authorization matrix. If the user name was deleted prior to clicking on the Create User Access Matrix button, it would display a blank matrix. There is now a check to ensure a user has been specified.
  • Added a total record count to the Senior Contractor level View/Print completed CPARS report.
  • Made the email to the Contractor Rep level madatory when a CPAR is closed.
  • Contractors will now get an email notification every Monday if they have not provided comments on a CPAR that has been rated for more than 6 days.
  • Added a feature to the Contract Data Entry level to enable them to Print/View a registered Contract.
  • Added a CPAR status report to the Contract Data Entry level which shows them the Contract Number, Period of Performance and Status.
  • Changed the name of Change User Profile on the main menu to Change User Profile/Switch Access Level.
  • Added a pop-up calendar feature that populates the associated date field to all data entry screens that have date fields at all data entry access levels.
  • Added an email notification when the Assessing Official Rep initiates a CPAR.

Version 2.0.06 of CPARS, released on April 24, 2003.   Top

  • Tuned the SQL for the Contract Status and the CPAR Status reports to make them run faster.
  • Fixed a problem where the Focal Point was unable to authorize access to a user that had an apostrophe in their name.
  • Fixed a problem where the Focal Point was unable to authorize access to a contract without an order number if the user already had access to the contract with an order number.
  • Fixed the weekly email notifications to use the registered contract completion date instead of the CPAR contract completion date to compute the due dates so that they matched the due dates generated by the contract status report.
  • Added the user's name, email address and phone number to the admin feedback report and reformatted the report to make it easier to read.
  • The proxy server was removed from the production/practice system as it sometimes interfered with clicking on the ratings tabs. Specifically, when clicking on a rating tab it was noted, at times, the page would not change and the user would have to click on the same tab a second time. When the page did not change, changes or modifications to narratives in the previous page were being lost.

Version 2.0.05 of CPARS, released on April 17, 2003.   Top

  • Fixed a problem in the access validation routine that was not allowing Focal Points to give access to a contract for SYSCOM 07 DODAAC Contracts (other Navy).
  • Fixed the Contract Status report to show CURRENT as the status for CPARS that are not FINAL, but have a poeriod of performance ending with the contract completion date.
  • Fixed a problem where past ratings were not being cleared when multiple CPARs were worked on in one session at the Focal Point level when inputing a complete CPAR.
  • Increased the font size for the PDF view of CPARS.
  • Added the ability to schedule jobs via the admin module.

Version 2.0.04 of CPARS, released on March 27, 2003.   Top

  • Fixed a problem that was not allowing Focal Points to give access to a contract without an order number if another Focal Point had already given access to the same contract with an order number.
  • Changed the data entry validation routine to check for existing records within the period of performance when the record is saved vice when it is forwarded in the CPARS process.
  • Fixed a problem where past ratings were not being cleared when multiple CPARs were worked on in one session.
  • Change the message a user receives when their account is locked to add the phone number of the Customer Support Desk in addition to their Focal Point's phone number.
  • Automated the CCR data loads and the creation of data files to be loaded into PPIRS.

Version 2.0.03 of CPARS, released on March 20, 2003.   Top

  • Fixed a bug that was preventing Alternate Focal Points from authorizing access to contracts that their Focal Points have already given access to users.
  • Fixed a bug that was causing the system to generate the same password for different users when the Focal Point was resetting passwords for multiple users in one session.
  • Fixed a bug that was resetting the Type of Availability after saving a Ship, Repair and Overhaul CPAR during data entry.
  • Added the default statement to the Reviewing Official narrative indicating that a review was not required when a CPAR is closed by the Assessing Official because the Contractor agreed with the assessment.
  • Fixed a problem that was not allowing Focal Points to give access to a contract with an order number if another Focal Point had already given access to the same contract without an order number.

Version 2.0.02 of CPARS, released on March 5, 2003.   Top

  • Fixed a problem in the practice system with accessing sample Air Force records using the sample Air Force user ids.
  • Added a Home button on the CPARS login page to return the user to the CPARS Home page.
  • Changed the view/print options in the application to view the CPARs in an html view with an option to view them in the CPARS forms as pdf documents.
  • Fixed a bug in the routine that generates the CPARS forms as pdf documents that will increase the speed of the rendering.
  • Changed the login process to reduce the amount of time it was taking for users to log in.

Version 2.0.01 of CPARS, released on March 3, 2003.   Top

  • Added "This System is for UNCLASSIFIED USE ONLY!" to the login screen.
  • Changed email notifications to use the user's email address as the sender instead of the system administrator.
  • Fixed a problem in the Focal Point authorization matrix that was occurring if an attempt was made to assign an existing Focal Point as an Alternate Focal Point.
  • Fixed a problem in the Focal Point transfer user access routine that was occurring if an attempt was made to transfer to a user that already had access to the contracts being transferred.


Version 2.0.00 of CPARS was released on February 25, 2003.   Top

This version includes the following enhancements:

  • The Focal Point is allowed to reset passwords for their users.
  • The Focal Point can assign an Alternate Focal Point to assist with CPARS responsibilities.
  • Users can now enter the GSA Contract Number when registering a contract. The GSA schedule number is entered in the contract number field and the local F number is placed in the order number field.
  • When registering contracts, entering a valid CAGE Code or DUNS Number will allow CPARS to auto-fill the Contractor Name and Address information.
  • Users with multiple access levels. Only one Userid/Password is now required for users who have access to any combination of the following access levels: Contract Data Entry, Assessing Official Representative, Assessing Official, and Reviewing Official.
  • Users are allowed to return to and from View/Print CPAR back to data input screens without returning to Main Menu.
  • The Senior Contractor Representative To-Do List includes report date, due date, and access to Contractor Representative's phone, FAX, and email address.
  • The Focal Point's phone number, FAX number, and email address are available from the status reports.
  • A Processing Times Metrics Report has been added to the Focal Point, Command Point of Contact, and Senior Command Official levels.
  • The contract registration process include: Block 15, Key Subcontractors and Description of Effort. Block 16, Program Title and Phase of Acquisition. Block 17, Contract Effort Description. These are not mandatory at contract registration.
  • The North American Industrial Classification System (NAICS) code is now a required field. It must be a six position number. A lookup is provided.
  • The DUNS Number is now a required field. It must be a nine or thirteen position number. A lookup is provided.
  • The Assessing Official cannot send a CPAR to a Contractor when a Contractor name and email address has not been entered in the system for the specific contract/order.
  • The Assessing Official's recommendation has been updated to reflect a gender neutral statement.
  • A pop-up warning appears to the Assessing Official when he or she attempts to finalize a CPAR that has partially completed Contractor comments. The warning recommends that the Assessing Official contact the contractor and advises if the CPAR is finalized, the partially completed comments will be deleted.
  • Partially completed Contractor comments will be deleted if the contractor had 30 days to comment and the CPAR was not returned to the Assessing Official. As noted above, the Assessing Official shall receive a warning when accessing a CPAR to be finalized and contractor comments are partially completed. Contractor Comments, Block 22, shall be annotated by CPARS that the contractor did not comment within 30 days.
  • The Contractor transmittal letter has been updated to explain that partially completed Contractor comments will be deleted after the 30 day review period and when a CPAR is not returned to the Assessing Official.
  • All applicable To-Do lists will identify a new status--that a contractor has started entering comments.
  • To prevent loss of data, a warning message now alerts users to save changes to their updated user profile before returning to the Main Menu.
  • The past rating column now includes the trends (+/-) in addition to the ratings.
  • The CPARS Quality Checklist is now available within the CPARS application by simply clicking on any of the on-line help. The checklist is also available for printing at the CPARS web site.
  • The Due Date now calculates the same for both the CPAR and Contract Status Reports.
  • An automatic email notification will be sent to the Assessing Official and Focal Point if a contractor does not complete a review within the allotted 30 days
  • The following email notification for Reviewing Officials has been changed from mandatory to optional: Notify me when the CPAR has been completed by the Assessing Official/Reviewing Official.
  • The weekly email notifications to the Focal Points now include the Assessing Official's name and email address.
  • The weekly email notifications to the Assessing Officials and Focal Points now include company name.
  • All To-Do lists include a Required Since column to identify the date the item is assigned for action.
  • A Welcoming Letter is now provided to new Focal Points to provide useful information about CPARS.
  • The Focal Point is allowed to include an unlimited number of Assessing Officials and Reviewing Officials when creating matrix.
  • The Focal Point is allowed to delete a user after transferring access from one user to another.
  • The Focal Point has the ability to see whether an access matrix has been completed for a specific contract.
  • The Focal Point is allowed to view their user's profile information (phone, FAX, email address, etc.) when they select View Existing User Access.
  • The Focal Point can now View Existing User Access by contract number, user name, or all.
  • The Focal Point is allowed to enter a new user's email address when transferring access to a new user.
  • The Focal Point has an option to override the automatic email notification to the Assessing Official on CPARS coming due.
  • The Focal Point is allowed to delete a registered contract provided no CPARs have been initiated/completed for the contract.
  • The field size of Contract Number has been increased to 15 characters.
  • The field size of Contract Order Number has been increased to 19 characters.
  • The PM/Assessing Official level is now referred to Assessing Official. Reference to PM has been removed.
  • The Command Point of Contact (CPARA) is allowed to assign multiple APMs to a Senior Command Official (CPARB).
  • The Contractor Comments, Block 22, will now include the contractor's concurrence statement.
  • The Clear all Data option has been removed from data entry screens to prevent inadvertent loss of data.
  • The placement of the Save Data and Send buttons have been switched to minimize the chance of sending the CPAR to the next step too early.
  • Clarified how the Assessing Official Narrative, Block 20, should be used.
  • CPARS on-line help has been updated.
  • The size of the Contract Effort Description, Block 17, has been increased from 2000 to 3000 characters.
  • A Save feature has been added to the Contract Data Entry (Contract Registration) Level.
  • A search by Company Name has been added to the Contract Registration Process.
  • Added a statement before the Assessing Official Narrative and Contractor Representative comments blocks indicating there is a 16,000 character limit.
  • The Contract Completion Date is now a required field.
  • The Contract Percent Complete is now optional and can be 'n/a.'
  • The Report Type, Block 2, will no longer be prefilled.
  • There are now hyperlinks provided in all email notifications so the recipient, upon receipt, can easily access CPARS.
  • The due date and period of performance has been added to the automatic email notifications.
  • An automatic email will be provided to the Assessing Official(s) after 30 days indicating whether or not the contractor has accessed the CPAR.
  • The Assessing Official now has an option to receive a copy of the Contractor transmittal letter. Default is to have copy sent.
  • An automatic email will be sent to the Assessing Official and Focal Point when a CPAR is not completed within the 120 day period.
  • The Senior Command Official is allowed to receive an email notification for CPARs that are due.
  • CPARS will now identify the Assessing Official's commercial vice DSN phone number in the Contractor transmittal letter.
  • The Contract Award and Current Contract Dollar Values have been added to the status reports.
  • The Date Due from Contractor and Assessing Official Date have been added the status reports.
  • The Assessing Official's Code (office symbol) from block 21 is now available on the status reports.
  • A new phase, Registered, is included in the CPAR Status Report.
  • Assessing Official Representatives, Assessing Officials, and Focal Points are allowed to type in comments on the CPAR Status Report. Just click on Remarks to open the comment field.
  • Provided To-Do list, that includes sort by Assessing Official, for Senior Command Official
  • Added continued.. to fields that roll over to additional pages.
  • The DD Form Numbers have been included on the forms.
  • The North American Industrial Classification System (NAICS)Code now prints on the forms.
  • For modified CPARs, the contractor comments stay with the Original CPAR and are no longer included in the modified.
  • For modified CPARs, all the original ratings and narratives are now sent to PPIRS along with the modified CPAR.
  • A new field DSN phone Number is included on the user profile screen. Not Applicable to Contractor and Senior Contractor Representatives.

 

 



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Voice Phone: (603) 431-9460 extension 486 or DSN: 684-1690 extension 486
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http://cpars.navy.mil

Last Updated: June 2, 2004