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Contractor Performance Assessment Reporting System
Version 2.0.10 of CPARS,
released on May 25, 2004.Top
Added a weekly batch job to archive CPARS that have a final and have
been completed for over a year. An email notification is sent to the
Focal Point.
Added Company Name, Assessing Official Name, and Assessing Official
Email Address to the email notification that is sent to Focal Points
for records that are not completed within 120 days.
Changed the column title on the To-Do List from "Required Since" to
"Assigned".
Fixed a problem with the Focal Point Access Authorization screen that
was happening when adding an existing user via the new user data entry
field.
Added the user's Userid to the display when searching for existing
users from the Focal Point Access Authorization screen.
Gave the Focal Point the ability to delete the assigned Alternate
Focal Point without assigning another Alternate Focal Point.
Added the CPAR Closed Date to CPAR Status Report.
Allow out-of-cycle CPARS to have the same period of performance start
date as other CPARS.
Version 2.0.09 of CPARS,
released on November 18, 2003.Top
Fixed a flaw in the Assessing Official To-Do List that was allowing
them to retrieve and finalize a CPAR after 29+ days vice 30 days.
Modified the routines that reset users passwords so they would be
expired, so the user will be required to change their password at next
logon.
Version 2.0.08 of CPARS, released on September
18, 2003.Top
Gave Alternate Focal Points access to the Remarks on the CPAR Status
Report.
Added a feature to the Senior Contractor Rep access level to allow
them to get a list of Contractor Reps that have access to CPARs for
contracts with their CAGE Codes.
Added double spaces between each rating area when viewing a CPAR
in the PDF form.
Gave Focal Points the ability to update the profiles of the users
that they created.
Added more information to the date and dollar value validation error
messages for the CPARs data entry screens.
Added a CPAR process feedback survey to the Contractor Rep data entry
process. The results will be included in the quarterly metrics.
Fixed a problem on the Services/IT/Operations PDF form where the
past rating column was running into the adjacent fields.
Fixed the Due Date sort option for the Contract Status Report as
it was not sorting properly.
Version 2.0.07 of CPARS,
released on June 19, 2003.Top
If the contractor concurs they no longer have to enter comments; a
standard comment stating that they concurred will be entered in the
contractor comments block.
Added email validation to the Focal Point access matrix and the user
profile.
Fixed a problem at the CMB user access level on the authorization
matrix. If the user name was deleted prior to clicking on the Create
User Access Matrix button, it would display a blank matrix. There is
now a check to ensure a user has been specified.
Added a total record count to the Senior Contractor level View/Print
completed CPARS report.
Made the email to the Contractor Rep level madatory when a CPAR is
closed.
Contractors will now get an email notification every Monday if they
have not provided comments on a CPAR that has been rated for more than
6 days.
Added a feature to the Contract Data Entry level to enable them to
Print/View a registered Contract.
Added a CPAR status report to the Contract Data Entry level which
shows them the Contract Number, Period of Performance and Status.
Changed the name of Change User Profile on the main menu to Change
User Profile/Switch Access Level.
Added a pop-up calendar feature that populates the associated date
field to all data entry screens that have date fields at all data entry
access levels.
Added an email notification when the Assessing Official Rep initiates
a CPAR.
Version 2.0.06 of CPARS,
released on April 24, 2003.Top
Tuned the SQL for the Contract Status and the CPAR Status reports
to make them run faster.
Fixed a problem where the Focal Point was unable to authorize access
to a user that had an apostrophe in their name.
Fixed a problem where the Focal Point was unable to authorize access
to a contract without an order number if the user already had access
to the contract with an order number.
Fixed the weekly email notifications to use the registered contract
completion date instead of the CPAR contract completion date to compute
the due dates so that they matched the due dates generated by the contract
status report.
Added the user's name, email address and phone number to the admin
feedback report and reformatted the report to make it easier to read.
The proxy server was removed from the production/practice system as
it sometimes interfered with clicking on the ratings tabs. Specifically,
when clicking on a rating tab it was noted, at times, the page would
not change and the user would have to click on the same tab a second
time. When the page did not change, changes or modifications to narratives
in the previous page were being lost.
Version 2.0.05 of CPARS,
released on April 17, 2003.Top
Fixed a problem in the access validation routine that was not allowing
Focal Points to give access to a contract for SYSCOM 07 DODAAC Contracts
(other Navy).
Fixed the Contract Status report to show CURRENT as the status for
CPARS that are not FINAL, but have a poeriod of performance ending with
the contract completion date.
Fixed a problem where past ratings were not being cleared when multiple
CPARs were worked on in one session at the Focal Point level when inputing
a complete CPAR.
Increased the font size for the PDF view of CPARS.
Added the ability to schedule jobs via the admin module.
Version 2.0.04 of CPARS,
released on March 27, 2003.Top
Fixed a problem that was not allowing Focal Points to give access
to a contract without an order number if another Focal Point had already
given access to the same contract with an order number.
Changed the data entry validation routine to check for existing records
within the period of performance when the record is saved vice when
it is forwarded in the CPARS process.
Fixed a problem where past ratings were not being cleared when multiple
CPARs were worked on in one session.
Change the message a user receives when their account is locked to
add the phone number of the Customer Support Desk in addition to their
Focal Point's phone number.
Automated the CCR data loads and the creation of data files to be
loaded into PPIRS.
Version 2.0.03 of CPARS, released on
March 20, 2003.Top
Fixed a bug that was preventing Alternate Focal Points from authorizing
access to contracts that their Focal Points have already given access
to users.
Fixed a bug that was causing the system to generate the same password
for different users when the Focal Point was resetting passwords for
multiple users in one session.
Fixed a bug that was resetting the Type of Availability after saving
a Ship, Repair and Overhaul CPAR during data entry.
Added the default statement to the Reviewing Official narrative indicating
that a review was not required when a CPAR is closed by the Assessing
Official because the Contractor agreed with the assessment.
Fixed a problem that was not allowing Focal Points to give access
to a contract with an order number if another Focal Point had already
given access to the same contract without an order number.
Version 2.0.02 of CPARS, released on
March 5, 2003.Top
Fixed a problem in the practice system with accessing sample Air Force
records using the sample Air Force user ids.
Added a Home button on the CPARS login page to return the user to
the CPARS Home page.
Changed the view/print options in the application to view the CPARs
in an html view with an option to view them in the CPARS forms as pdf
documents.
Fixed a bug in the routine that generates the CPARS forms as pdf documents
that will increase the speed of the rendering.
Changed the login process to reduce the amount of time it was taking
for users to log in.
Version 2.0.01 of CPARS, released on
March 3, 2003.Top
Added "This System is for UNCLASSIFIED USE ONLY!" to the login screen.
Changed email notifications to use the user's email address as the
sender instead of the system administrator.
Fixed a problem in the Focal Point authorization matrix that was occurring
if an attempt was made to assign an existing Focal Point as an Alternate
Focal Point.
Fixed a problem in the Focal Point transfer user access routine that
was occurring if an attempt was made to transfer to a user that already
had access to the contracts being transferred.
Version 2.0.00 of CPARS
was released on February 25, 2003.Top
This version includes the following enhancements:
The Focal Point is allowed to reset passwords for their users.
The Focal Point can assign an Alternate Focal Point to assist with
CPARS responsibilities.
Users can now enter the GSA Contract Number when registering a contract.
The GSA schedule number is entered in the contract number field and
the local F number is placed in the order number field.
When registering contracts, entering a valid CAGE Code or DUNS Number
will allow CPARS to auto-fill the Contractor Name and Address information.
Users with multiple access levels. Only one Userid/Password is now
required for users who have access to any combination of the following
access levels: Contract Data Entry, Assessing Official Representative,
Assessing Official, and Reviewing Official.
Users are allowed to return to and from View/Print CPAR back to data
input screens without returning to Main Menu.
The Senior Contractor Representative To-Do List includes report date,
due date, and access to Contractor Representative's phone, FAX, and
email address.
The Focal Point's phone number, FAX number, and email address are
available from the status reports.
A Processing Times Metrics Report has been added to the Focal Point,
Command Point of Contact, and Senior Command Official levels.
The contract registration process include: Block 15, Key Subcontractors
and Description of Effort. Block 16, Program Title and Phase of Acquisition.
Block 17, Contract Effort Description. These are not mandatory at contract
registration.
The North American Industrial Classification System (NAICS) code is
now a required field. It must be a six position number. A lookup is
provided.
The DUNS Number is now a required field. It must be a nine or thirteen
position number. A lookup is provided.
The Assessing Official cannot send a CPAR to a Contractor when a Contractor
name and email address has not been entered in the system for the specific
contract/order.
The Assessing Official's recommendation has been updated to reflect
a gender neutral statement.
A pop-up warning appears to the Assessing Official when he or she
attempts to finalize a CPAR that has partially completed Contractor
comments. The warning recommends that the Assessing Official contact
the contractor and advises if the CPAR is finalized, the partially completed
comments will be deleted.
Partially completed Contractor comments will be deleted if the contractor
had 30 days to comment and the CPAR was not returned to the Assessing
Official. As noted above, the Assessing Official shall receive a warning
when accessing a CPAR to be finalized and contractor comments are partially
completed. Contractor Comments, Block 22, shall be annotated by CPARS
that the contractor did not comment within 30 days.
The Contractor transmittal letter has been updated to explain that
partially completed Contractor comments will be deleted after the 30
day review period and when a CPAR is not returned to the Assessing Official.
All applicable To-Do lists will identify a new status--that a contractor
has started entering comments.
To prevent loss of data, a warning message now alerts users to save
changes to their updated user profile before returning to the Main Menu.
The past rating column now includes the trends (+/-) in addition to
the ratings.
The CPARS Quality Checklist is now available within the CPARS application
by simply clicking on any of the on-line help. The checklist is also
available for printing at the CPARS web site.
The Due Date now calculates the same for both the CPAR and Contract
Status Reports.
An automatic email notification will be sent to the Assessing Official
and Focal Point if a contractor does not complete a review within the
allotted 30 days
The following email notification for Reviewing Officials has been
changed from mandatory to optional: Notify me when the CPAR has been
completed by the Assessing Official/Reviewing Official.
The weekly email notifications to the Focal Points now include the
Assessing Official's name and email address.
The weekly email notifications to the Assessing Officials and Focal
Points now include company name.
All To-Do lists include a Required Since column to identify the date
the item is assigned for action.
A Welcoming Letter is now provided to new Focal Points to provide
useful information about CPARS.
The Focal Point is allowed to include an unlimited number of Assessing
Officials and Reviewing Officials when creating matrix.
The Focal Point is allowed to delete a user after transferring access
from one user to another.
The Focal Point has the ability to see whether an access matrix has
been completed for a specific contract.
The Focal Point is allowed to view their user's profile information
(phone, FAX, email address, etc.) when they select View Existing User
Access.
The Focal Point can now View Existing User Access by contract number,
user name, or all.
The Focal Point is allowed to enter a new user's email address when
transferring access to a new user.
The Focal Point has an option to override the automatic email notification
to the Assessing Official on CPARS coming due.
The Focal Point is allowed to delete a registered contract provided
no CPARs have been initiated/completed for the contract.
The field size of Contract Number has been increased to 15 characters.
The field size of Contract Order Number has been increased to 19 characters.
The PM/Assessing Official level is now referred to Assessing Official.
Reference to PM has been removed.
The Command Point of Contact (CPARA) is allowed to assign multiple
APMs to a Senior Command Official (CPARB).
The Contractor Comments, Block 22, will now include the contractor's
concurrence statement.
The Clear all Data option has been removed from data entry screens
to prevent inadvertent loss of data.
The placement of the Save Data and Send buttons have been switched
to minimize the chance of sending the CPAR to the next step too early.
Clarified how the Assessing Official Narrative, Block 20, should be
used.
CPARS on-line help has been updated.
The size of the Contract Effort Description, Block 17, has been increased
from 2000 to 3000 characters.
A Save feature has been added to the Contract Data Entry (Contract
Registration) Level.
A search by Company Name has been added to the Contract Registration
Process.
Added a statement before the Assessing Official Narrative and Contractor
Representative comments blocks indicating there is a 16,000 character
limit.
The Contract Completion Date is now a required field.
The Contract Percent Complete is now optional and can be 'n/a.'
The Report Type, Block 2, will no longer be prefilled.
There are now hyperlinks provided in all email notifications so the
recipient, upon receipt, can easily access CPARS.
The due date and period of performance has been added to the automatic
email notifications.
An automatic email will be provided to the Assessing Official(s) after
30 days indicating whether or not the contractor has accessed the CPAR.
The Assessing Official now has an option to receive a copy of the
Contractor transmittal letter. Default is to have copy sent.
An automatic email will be sent to the Assessing Official and Focal
Point when a CPAR is not completed within the 120 day period.
The Senior Command Official is allowed to receive an email notification
for CPARs that are due.
CPARS will now identify the Assessing Official's commercial vice DSN
phone number in the Contractor transmittal letter.
The Contract Award and Current Contract Dollar Values have been added
to the status reports.
The Date Due from Contractor and Assessing Official Date have been
added the status reports.
The Assessing Official's Code (office symbol) from block 21 is now
available on the status reports.
A new phase, Registered, is included in the CPAR Status Report.
Assessing Official Representatives, Assessing Officials, and Focal
Points are allowed to type in comments on the CPAR Status Report. Just
click on Remarks to open the comment field.
Provided To-Do list, that includes sort by Assessing Official, for
Senior Command Official
Added continued.. to fields that roll over to additional pages.
The DD Form Numbers have been included on the forms.
The North American Industrial Classification System (NAICS)Code now
prints on the forms.
For modified CPARs, the contractor comments stay with the Original
CPAR and are no longer included in the modified.
For modified CPARs, all the original ratings and narratives are now
sent to PPIRS along with the modified CPAR.
A new field DSN phone Number is included on the user profile screen.
Not Applicable to Contractor and Senior Contractor Representatives.
Send Questions/Comments to:
Customer Support Desk
Voice Phone: (603) 431-9460 extension 486 or DSN: 684-1690 extension
486 Contact the Webmaster