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| Vendor User Guide |
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| This is the online version of the FedTeDS Vendor User
guide, it may also be downloaded in Adobe Acrobat format for offline
use. |
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| TABLE
OF CONTENTS |
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| Unauthenticated
User Tasks |
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| Authenticated
Tasks: Vendor |
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The FedTeDS System was designed as an online dissemination solution to
safeguard acquisition related information for use by all Federal Agencies.
The system was developed by utilizing an existing DoD specific system,
DoDTeDS, modifying the system to include a federal look and feel, and
made available for use by all Federal Agencies within 45 days of contract
award. The FedTeDS System was implemented 19 February 2003 and on 20 February
the DoD successfully retired their first DoD specific system. The new
system improved the efficiency, credibility, and effectiveness of the
acquisition and logistics support process by streamlining the Federal
procurement process.
The FedTeDS System is fully integrated with other electronic government
initiatives such as FedBizOpps and the Central Contractor Registration
(CCR). This integration will empower Federal agencies to embrace the President's
requirements for tightening the access of information available on the
Internet.
Currently, the United States Air Force (USAF), United States Coast Guard
(USCG), Public Building Services (PBS), and Federal Emergency Management
Agency (FEMA) have deployed the FedTeDS System. The FedTeDS Implementation
Team is scheduled to continue deployment across the Federal Government.
Our schedule includes: Army Corp of Engineers (ACE), Federal Protective
Service (FPS), Department of Interior (DOI), Department of Justice (DOJ),
Treasury, Transportation Security Administration (TSA), and Immigration
and Naturalization (INS). We are also currently negotiating the expansion
of FedTeDS.gov to include state and local governments.
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| FedTeDS Homepage |
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| Open a web browser (Internet Explorer
or Netscape Navigator) and type https://www.fedteds.gov in your browser
address field, then press the enter key. |
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The FedTeDS home page should open in your browser. For the purpose of
this guide we will be breaking down the layout of the pages into three
separate sections and referring to them in the following manner:
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The top navigation section: Provides
immediate access to relevant information such as Help, Contact Us,
FAQs, Security Notice and can be accessed from every page throughout
the site without losing the page and information that you are currently
viewing |
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The left-hand navigation section: Provides links
to all of the main functionality within the site and is dynamically
generated based on your login/account type |
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The main content area: Is used to display all
information and data contained on FedTeDS. It will also provide secondary
navigation where appropriate, such as buttons to complete functions
and hyperlinks to other sites |
The top navigation section provides direct access to relevant information
about the FedTeDS site any can be accessed from every page. All three
of these sections are consistently located on every page on the FedTeDS
site. However, they will vary slightly based on your login/account type.
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| The FedTeDS Mission Statement can
be found at any time by clicking on the "Mission" link in the
top navigation section. |
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| The FedTeDS Contact Us page can
be found at any time by clicking on the "Contact Us" link in the
top navigation section. A smaller pop-up window will appear with a simple
form that can be used to contact FedTeDS help desk or to provide feedback.
Complete the appropriate fields on the form and click on the "Submit"
button at the bottom of the page. |
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| The FedTeDS Help page can be found
at any time by clicking on the "Help" link in the top navigation
section. A smaller pop-up window will appear displaying the help information
page which provides information on how to request Export Control status
(form DD2345), what types of file viewers can be use to view documents posted
on FedTeDS, and other useful links. |
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The FedTeDS Frequently Asked Questions
(FAQs) page can be found at any time by clicking on the "FAQs"
link in the top navigation section. A smaller pop-up window will appear
displaying the most frequently asked question for the FedTeDS site. The
questions are regularly updated.
Click on any of the questions listed at the top of the page to automatically
jump to the associated answer. Use the "return to top" link to
go back and select another question or at any time click on the "Close
this window" link to return to the page you were previously on. |
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| The FedTeDS Security Notice page
can be found at any time by clicking on the "Security Notice"
link in the top navigation section. Please make sure to read the Security
Notice and check back on a regular basis to view any changes. |
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| On the main content area of the
FedTeDS home page there is a section on the right-hand side dedicated to
other E-Government related resources. |
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If you have forgotten your password,
there is a "Forgot Your Password?" link on the FedTeDS home page
directly under the login section that can be used to go through a few easy
steps to change your password.
| 1. |
Click on the "Forgot Your Password?"
link, you will be taken to the Forgot Your Password page and prompted
to enter in the username you use to log in to FedTeDS. Enter your
FedTeDS username and click on the "Next" button |
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You will be taken to the second step in the process
and prompted to enter in the answer to your Secret Question which
will be displayed (you would have entered this during the registration
request process). Enter the answer and click on the "Submit"
button |
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A confirmation page will be displayed showing
that you have successfully requested to change your password. At the
same time an email will be sent by the FedTeDS System to the address
you used to register with FedTeDS. This is done as part of the FedTeDS
user validation to ensure that only you can change your password |
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| 4. |
Check your email account for a message from the
FedTeDS System. Within the email message there will be a hyperlink
to a page on FedTeDS. Click on the hyperlink |
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| 5. |
A page will open on FedTeDS prompting you to enter
in your new password and retype it for confirmation. Once done click
on the "Submit" button to finish the process |
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| 6. |
You should now be able to login to FedTeDS using
your username and new password |
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Federal Vendors can register with
FedTeDS via the online Vendor Registration form by following these steps:
| 1. |
From the FedTeDS home page, click
on the "Register with FedTeDS" hyperlink underneath the
main login section. The Register with FedTeDS pop-up page will open |
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| 2. |
Click on the "Vendor Registration Form"
hyperlink towards the bottom of the page. The pop-up window will close
and the Vendor Registration form will open in the main browser window |
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As Vendor registrations are not subject to administrator
approval, you are required to enter your CCR MPIN and CAGE Code or
DUNS number for authentication. Enter your information in the fields
and click on the "Next" button to continue the registration
process.
The Vendor Registration form will be displayed with your Company Information
at the top.
The following form fields are required and must be filled in:
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First Name |
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Last Name |
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Email |
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Phone |
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Username |
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Password (case sensitive) |
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Secret Question (drop-down list) |
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Secret Answer |
You will be prompted to fill out any required fields that you miss
when you try and submit the form. Make sure your password follows
the required format shown on the right of the form. Once the form
is complete, click on the "Submit" button at the bottom
of the form. |
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| 4. |
The Registration confirmation page will be displayed
listing the information just entered and your new username. You can
use the links on the page to print a copy for your records |
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| The FedTeDS Vendor Module allows
the Federal Vendor Community to obtain access to sensitive acquisition materials
via the Internet. |
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Open a web browser (Internet Explorer or Netscape Navigator) and type
https://www.fedteds.gov in your browser address field, then press the
enter key.
The FedTeDS home page will open. To login to FedTeDS you must enter you
username and password in the appropriate fields of the login section and
click on the "Login" button. If you do not have a username and
password for FedTeDS, see section 3.9 Registering with FedTeDS.
The My Technical Data page is displayed, this is the default homepage
for Vendors.
The following options are available to Vendors via the left-hand navigation:
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My Technical Data |
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My Colleagues |
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Edit My Profile |
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User Guide |
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By default the My Technical Data page is displayed for Vendors. Vendors
can also view their technical data by selecting the "My Technical
Data" link from the left-hand navigation at any time.
Note: Technical data will only be displayed
if a Buyer has pre-selected the Vendor as an Interested Party to view
the Technical Data or after a Buyer has approved a Vendor's request (Explicit
Access) to view the material.
| 1. |
Click on the "My Technical Data"
link from the left-hand navigation, if you are not already on the
page by default. The "My Technical Data" page will be displayed
with a list of all solicitations that have not been marked as read |
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| 2. |
Click on one of the Solicitation Numbers listed
on the left-hand side. The Solicitation Information page will be displayed
showing the technical data associated with the solicitation |
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Depending on the individual solicitation there
are three options available:
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Request Explicit Access to
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Request a CD to be sent |
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Download Technical Data |
You will be prompted to fill out any required fields that you miss
when you try and submit the form. Make sure your password follows
the required format shown on the right of the form. Once the form
is complete, click on the "Submit" button at the bottom
of the form. |
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Some solicitations require a Buyer or procurement officer to explicitly
grant a Vendor access to their Technical Data documents. When a Buyer
releases a solicitation via FedTeDS, it is automatically posted on the
FedBizOpps.gov (FBO) website. As long as a synopsis exists on FBO prior
to the Buyer releasing the solicitation, these items will marry up creating
a hyperlink to FedTeDS on FBO.
Vendors can request access to a Buyer's solicitation data by following
these steps:
| 1. |
Go to the FBO website (http://www.fedbizopps.gov)
and locate the solicitation number you want to request access to using
the search functionality |
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| 2. |
From the FBO search results page, follow the "Technical
Data Package (TDP)" hyperlinks for that solicitation until you
find the "Available online via the FedTeDS (Federal Technical
Data Solution) website" hyperlink |
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Click on the "Available online via the FedTeDS
(Federal Technical Data Solution) website" link, you will be
forwarded to the FedTeDS website and the Vendor login from FBO page
will be displayed. Notice that the solicitation number you are accessing
is also displayed |
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Enter your vendor username and password in the
appropriate fields on the login page, then click on the "Login"
button. The Solicitation Information page will be displayed |
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Click on the "Request Explicit Access"
hyperlink on the page, the Request Explicit Access confirmation page
will be displayed showing the solicitation number and the date you
requested access |
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An email will automatically be sent to the corresponding
Buyer letting them know you have requested access. The Buyer will
respond to the email by either granting access or denying it for a
particular reason |
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If the Buyer grants access to the technical data
files for the solicitation, it will show up in the list on the "My
Technical Data" page |
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A vendor can request to have a CD
containing the Technical Data files sent to them instead of downloading
them directly from FedTeDS.
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Go to the FBO website (http://www.fedbizopps.gov)
and locate the solicitation number you want to request a CD for using
the search functionality. (You can also go directly to the "My
Technical Data" page on FedTeDS if you have been granted Explicit
Access or identified as an Interested Party by the Buyer.) |
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| 2. |
From the FBO search results page, follow the "Technical
Data Package (TDP)" hyperlinks for that solicitation until you
find the "Available online via the FedTeDS (Federal Technical
Data Solution) website" hyperlink |
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Click on the "Available online via the FedTeDS
(Federal Technical Data Solution) website" link, you will be
forwarded to the FedTeDS website and the Vendor login from FBO page
will be displayed. Notice that the solicitation number you are accessing
is also displayed |
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Enter your vendor username and password in the
appropriate fields on the login page, then click on the "Login"
button. The Solicitation Information page will be displayed |
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Click on the "Request CD to be Sent"
hyperlink on the page, the Sensitive but Unclassified (SBU) warning
pop-up will open |
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You must read and agree to the terms of the SBU
policy. Click on the "Accept" button at the bottom of the
page to continue with the request. Click on the "Decline"
button if you do not agree to the terms or if you do not wish to continue |
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If "Accept" was chosen, the Request
for CD confirmation page will be displayed, and the Buyer will automatically
be notified via email with all the Vendor information |
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A CD will be sent once the Buyer has had time
to create it |
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Vendors can download Technical Data
files directly from the FedTeDS site. A broadband connection is recommended
as some of the Technical Data files can be very large and will take some
time to download on dialup speeds.
| 1. |
Go to the FBO website (http://www.fedbizopps.gov)
and locate the solicitation number you want to download Technical
Data files for using the search functionality. (You can also go directly
to the "My Technical Data" page on FedTeDS if you have been
granted Explicit Access or identified as an Interested Party by the
Buyer.) |
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From the FBO search results page, follow the "Technical
Data Package (TDP)" hyperlinks for that solicitation until you
find the "Available online via the FedTeDS (Federal Technical
Data Solution) website" hyperlink |
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Click on the "Available online via the FedTeDS
(Federal Technical Data Solution) website" link, you will be
forwarded to the FedTeDS website and the Vendor login from FBO page
will be displayed. Notice that the solicitation number you are accessing
is also displayed |
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Enter your vendor username and password in the
appropriate fields on the login page, then click on the "Login"
button. The Solicitation Information page will be displayed |
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Click on any of the Technical Data filename links,
the Sensitive but Unclassified (SBU) warning pop-up will open |
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You must read and agree to the terms of the SBU
policy. Click on the "Accept" button at the bottom of the
page to continue with the download. Click on the "Decline"
button if you do not agree to the terms or if you do not wish to continue |
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If "Accept" was chosen, the standard
Windows file download window will appear, chose a location to save
the file to and click, on the "Save" button |
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The My Colleagues functionality
allows Vendors to view a list of all their colleagues with the same CAGE
Code. This helps ensure that only authorized people are able to view a Company's
data.
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From any of the FedTeDS Vendor pages,
click on the "My Colleagues" hyperlink on the left-hand
navigation. The My Colleagues page will open |
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The CCR Point of Contact will be listed at the
top of the page and a list of all the Vendors with the same CAGE Code
will be listed underneath |
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Click on any of the Vendor's email addresses to
automatically send an email to that Vendor using your email client |
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Users may edit their profile information
at any time via the Edit My Profile page. They will not be able to edit
all fields, an Administrator is necessary to change the following:
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Account Type |
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Agency |
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Organization |
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Location |
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Username |
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To make changes or updates to your
profile, click on the "Edit My Profile" hyperlink on the
left hand navigation. The "Edit My Profile" page will appear |
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Make the necessary changes to your profile, then
click on the "Save & Close" button at the bottom of
the page |
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The "Profile Successfully Updated" confirmation
screen will appear |
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The FedTeDS User Guide can be downloaded
or viewed at any time within the FedTeDS system. It is in PDF format in
order to make it accessible to as many users as possible.
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To download the User Guide, click
on the "User Guide" hyperlink on the left hand navigation.
The "User Guide" page will be displayed |
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Click on the PDF icon or on the "FedTeDS
User Guide.pdf" hyperlink to download the latest version. |
Note: If your browser
is capable of viewing PDF files, the User Guide will automatically open
in the browser window. It can be saved to your hard drive for future reference
by clicking on the floppy disk (Save) icon in the browser's PDF toolbar.
If you browser does not support opening PDF files, you will prompted
to download the file and open it using Adobe Acrobat. A free tool for
viewing PDF files is available for download and can be found on the FedTeDS
Help page via the top navigation.
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