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OPENING
AND ANNOUNCEMENTS
Karen
Evans, CIO Council Vice Chair and CIO, DOE, opened the meeting
and provided the following announcements:
- Please
welcome new Deputy CIOs:
- Gordon
Errington, DOE
-
Sally Wallace, VA
-
Tom Wiesner, Treasury
-
Scott Cameron, DOI
- The
presentation and tribute to Mark Forman was outstanding;
thanks to GSA and Michele Heffner.
- The
next CIO Council meeting will be at IRMCO, on September
4, 2003.
-
Sandy Bates will talk about MCI at the IRMCO meeting.
Norm Lorentz,
OMB Acting Administrator, Office of E-government and IT, provided
an introduction to the meeting. The CIO Council will move
forward with the strategy and plan developed under Mark Forman’s
leadership. The implementation dates for the E-gov initiatives
have not changed, and we need to ensure that we are on target
to meet those dates.
The current
meeting was called to discuss the “gaps and issues”
found in the migration plan for the 24 E-gov initiatives.
There were two sources of information for “gaps and
issues”:
1 –
An information request posted to the CIOC Listserv by Karen
Evans,
2 – Input from the portfolio managers.
The goal
for today’s meeting is to understand and clarify the
issues surrounding each initiative, and members are asked
to share additional issues if they exist. We will have a follow-up
meeting to discuss how to resolve the issues.
One key
for success is for the critical players; PMC, CIO, CFO, and
the project manager; to share information and engage in constant
communication. In many cases, this connection needs to be
improved to ensure success of the initiative.
It is
essential that agencies obtain MOUs to codify the agreement
about what is being sent and received for each initiative.
Agencies must have MOUs and those MOUs must be consistent
with what is necessary for getting to green.
E-GOV
INITIATIVE MIGRATION DISCUSSION
Tim Wang,
representing the OMB E-gov PMO, provided an overview of the
CIO Council Migration Plan. The 24 E-gov initiatives were
grouped into four categories:
1. Transaction Integration Initiatives
o Provide a single access point to services and functionality
2. Process Integration Initiatives
o Simplify and unify business processes spanning multiple
agencies
3. Standards Adoption
o Creation of government-wide standards and guidance
4. Consolidation Initiatives
o Provide common solutions for government-wide operations
and services
Within
each grouping, several initiatives were identified that require
additional cross-agency support. Additional CIO attention
is needed to achieve the objectives and finalize migration
plans and activities. Each of these initiatives were discussed
in terms of “How to get to green.”
Transaction
Integration Initiatives
- E-Clearance
-
Work with the initiative to train agency personnel on
the use of the on-line SF86 form and the E-Clearance
database, to include investigators and contract investigators
-
Adopt initiative’s on-line SF86 to collect clearance
data
-
Next step: reciprocal acceptance of clearances
- Recruitment
One-Stop
-
Identify investments for web sites with job search engines
and resume builders
-
Agencies shut down job search engines/portals and create
a link to the USAJOBS search engine
-
Agencies should work with the initiative to utilize
initiative-provided assessment tools when available
-
Agencies create interfaces to post and receive Recruitment
One-Stop data
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DOI was not aware that there was an expectation to provide
FY04 funding for this initiative
- Grants.Gov
-
Identify investments that accept grant applications
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No development of new grant application systems
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Value of existing grant application systems must be
justified; authorized agency grant systems must be able
to feed information to and accept information from Grants.gov
-
Per the Federal Register, all agencies are required
to post grant notices to Grants.gov by October 1, 2003:
intent is that Grants.gov will become the sole place
for grants notification
-
Agencies should be aware that Grants.gov only supports
grants made to organizations, not to individuals
- Business
Gateway
-
Identify investments that distribute information about
complying with government laws and regulations
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Identify systems that process compliance transactions
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Identify investments that utilize E-Forms technology
(not just business specific)
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Shutdown of redundant forms and data collection processes
Process
Integration Initiatives
- Federal
Asset Sales
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Identify systems, contracts, web sites, and programs
that facilitate the reuse or sale of personal property,
real property, or financial assets
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Direct identified projects/programs to work with and
utilize initiative functionality to the extent possible
-
Initiative will be launching solution in January 2004,
agencies need to establish MOUs with initiative to ensure
participation
-
Guidance will be issued this fall
- E-Rulemaking
-
Identify investments for docket systems and electronic/on-line
correspondence systems
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Identify systems or processes that support the development
of rules, regulations, or information collection activities
-
Direct identified project/programs to work with and
utilize initiative-provided components and information
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Those agencies that have not established MOUs for Phase
I have been sent letters.
-
Some agencies have expressed concern over centralized
processes required by this initiative
-
It is important that agencies provide an inventory of
their systems in order to avoid using a BDR
Standards
Adoption Initiatives
- Geospatial
One-Stop
-
Identify investments collecting, obtaining, managing,
storing, and/or disseminating geospatial data
-
Identify investments utilizing GIS and Web Mapping technologies
-
Direct identified project/programs to utilize initiative-provided
components and information
-
Follow guidance as outlined in Circular A-16 (Coordination
of Geographic Information and Related Spatial Activities)
-
Ensure that the new business cases being developed do
not overlap with this initiative
- SAFECOM
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Coordinate wireless communication investments through
initiative
-
Outreach regarding wireless communications directed
toward state, local, and tribal organizations, communication
should be coordinated through initiative
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DOI is not convinced that the business case applies
to their agency
Consolidation
Initiatives
- E-Travel
-
Migrate agency-specific travel systems to this initiative-provides
end-to-end travel service (ETS) by the end of FY2004
-
Shutdown agency-specific travel management systems and
services
- E-Training
-
Identify agency-specific training investments
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Migrate agency-specific LMS’s to GoLearn.gov;
consolidate training licenses and redundant courseware
(e.g., competency-based training) through GoLearn.gov
-
Work with GoLearn.gov to develop customized courseware
as necessary
- USA
Services
-
Work with USA Services to establish working agreements
for the provision of misdirect handling
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Where applicable, work with USA Services to provide
Tier 1 customer contact support
- E-Authentication
-
Identify investments in authentication technology (e.g.,
systems, services)
-
Utilize E-Authentication Gateway for applications and
credentials
-
Shutdown of redundant authentication investments
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Coordinate authentication technology purchases through
initiative
Bruce
Morrison, State, put forth that “scope creep”
is a problem that can impede interagency agreements. Janet
Barnes, OPM, agrees and suggests that agencies should focus
on the original goal of the initiative and define what are
improvements. It is possible for agencies to have signed MOUs
but still be red if the MOU does not meet the goal of the
initiative. This leads to a need for definition of non-negotiables
for each initiative. Melissa Chapman also suggested that a
step-wise process of how to get to green would be useful for
agencies.
ADJOURNMENT
The meeting was closed at 3 pm.
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