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OPENING
AND ANNOUNCEMENTS
Dan Matthew, CIO Council Vice Chair opened the meeting at
1:05pm.
Karen
Evans visited the FY06 Budget Submission
ANNOUNCEMENTS
Dan Matthew’s
welcomed Chairman Adam Putnam around 1:15 p.m.
Chairman
Putnam gave his views on security and engaged the council
members in a dialog about their concerns on security.
Chairman
Putnam thanked the CIO Council Members for extending a second
invitation to meet and discuss issues with them. He expressed
his appreciation for their time and attention to the subcommittee’s
efforts to improve security. He emphasized the Federal Government
receiving a score of “D” on the FISMA standards.
He advised the only agencies to receive a score of “A”
was the Nuclear Regulatory Commission and the National Science
Foundation. He further mentioned that the larger agencies,
such as, DOD and VA did far worst than the smaller ones. He
advised that the lack of inventory is a “biggie”
for the subcommittee. Inventories will be a priority as only
five agencies have them. Working on having their investment
funds withheld if an inventory isn’t available.
Question
to Chairman Putnam:
Dan -
What’s being considered in updating FISMA?
Answer
Only minor
changes are being made to the current FISMA.
Karen
- Information on SMARTBUY use it. Karen introduced Glenn Schlarman
publishing timeline on XML Schema.
Glenn
– Pet Rocks – process exhibit 300’s and
53’s … 300-diagnostic tool reflects other program
documentation.
Lauren
Uher stated that the process undertakes partnering with you
(CIOs) on the information for budget request for FY 06. She
will send an e-mail on draft updates of OMB Circular A-11,
Section 53 and 300 for FY2006 for your review and comment.
A data dictionary will be included for the exhibit 300 that
OMB will be using to develop the FY2006 exhibit 300 schema.
This schema will provide additional information about each
question, e.g., whether or not a field will be mandatory to
answer, the type of data to be entered, etc.
An Excel
spreadsheet will be enclosed as a "Comment Sheet"
that OMB will be asking you to use when you send them your
comments-- this form will help speed up our review of your
comments and suggestions.
In particular
OMB is seeking comments on the following topics:
-
The submission of a single exhibit 300 for the Department's
Office Automation, Telecommunications, and Infrastructure.
- The
organization of the exhibit 300 into 3 parts. Part I would
be completed for all investments. Additional information
would be submitted depending on the current phase of the
investment, i.e. as of the Current Year (CY). Part II
would be completed for those investments that are not
in steady state, and Part III would be completed for those
investments that are in steady state.
- As
part of our effort to streamline, OMB is proposing the
combining of Tables 1 and 2 from the Performance Goals
section from last year's exhibit 300 into a single table
that could be used by all investments.
-
You will notice that we have revised the section explaining
how the exhibits 300 will be evaluated (i.e. "scored"),
to instead be an explanation of how OMB will use the information.
In brief, OMB will use the information to diagnosis the
health of the investment as well as the Department's project
management of the investment. In OMB’s view, "scoring"
at times improperly shifted the focus from investment
results to the writing of business cases.
ACTION
ITEM:
April
12th - comments due on Data Dictionary. Engage staff and support
centers.
May 25th - schedule for the FY2006 update of Circular A-11,
committing to releasing a final draft of the guidance (and
XML schema).
May 26-27 - training.
September 13, 2004 - Budget Transmittal Requirements due.
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