9.0 Indexing a URL Address

Please Note: When a user logs into the FedBizOpps System, the user is issued a session number. There is a thirty (30) minute time limit for each user when using the FedBizOpps system . Once thirty minutes has passed, the system will terminate the session and the user will receive a "Your session has timed out." message. When this situation occurs, the user should log into the system again to start a new session. When the session times out, any unsaved and non-posted data is lost.

In addition to the ability to upload files, the FedBizOpps system also includes the ability to attach a URL address to your solicitation. This is useful when your solicitation files are hosted on another web site. This function is very similar to uploading documents.

Please Note: You will not be able to use the index function with a “Combined Synopsis/Solicitation”.

To attach a URL address, click on “INDEX”.

Figure 9.1: Document Indexing

If you click on the "Cancel" button, the system returns you to the first screen, with buttons at the top of the page, after the login screen.

If you are ready to attach a URL address, select the upload type under the heading called "Type of Upload". You can attach a URL address with an overall header of “Solicitation”, “Amendment”, or you can choose “Other” to create your own header, such as “Response to Questions”. In this scenario, we will attach a URL address under the header of “Solicitation”. Select “Solicitation” and click on “Next”.

Figure 9.2: Selecting a Synopsis File

If you click on the application "Back" button, the system returns you to the previous screen. If you click on the "Cancel" button, the system returns you to the first screen, with buttons at the top of the page, after the login screen.

If you are ready to attach a URL address, select the synopsis file (solicitation number) from the “Select a Synopsis File List”. Then, click on “Next”.

Figure 9.3: Specifying Number of Links

This screen will display:

• Type of Upload
• Synopsis Title
• Synopsis File (Solicitation Number)
• Points of Contact
• Response Due Date

Type the number of URL addresses you would like to upload in the “How many files do you want to upload” field. In this example, we will upload one URL address.

If you click on the application "Back" button, the system returns you to the previous screen. If you click on the "Cancel" button, the system returns you to the first screen, with buttons at the top of the page, after the login screen.

If you are ready to attach a URL address, click on “Next”.

Figure 9.4: URL Specifications

9.1 File URL

Enter the URL address in the “File URL” field, starting with “www”.

For example: www.fedbizopps.gov

9.2 File Type

You do not need to select a type of file from the “File Type” field. Simply leave the type of file as the default, Microsoft Word.

9.3 Brief Description

Once you have selected the file and file type, you will need to give the file a description. The “Brief Description” should clearly describe the document to the Vendor. For example, "Request for Proposals", "Request for Quotations," "Statement of Work," or "Specifications".

Please Note: You must fill in the “Brief Description” field. Without a description, Vendors will not be able to open the URL address link.

Once the “File URL”, “File Type”, and “Brief Description” have been populated, click on “Done”.

Figure 9.5: Pre-Upload Summary

The “Pre-Upload Summary” will display:

• Type of Upload
• Synopsis Title
• Synopsis File (Solicitation Number)
• Points of Contact
• Response Due Date
• Document Description
• File Size (This will be “0”)
• File Format (This will be “Microsoft Word”)
• File Name (URL Address)

To complete the indexing procedure, scroll to the bottom of the page. If you click on the "No" button, the system returns you to the beginning of the screen called "Document Uploading".

If you are ready to complete the indexing process, click on the "Yes" button.

Figure 9.6: Confirmation Screen

If your URL address posted successfully, you will receive a confirmation screen.

Once you have posted the URL address, we recommend that you check the status of your posting on FedBizOpps. Instructions on how to check the status of your posting can be found in Section 13 of this manual.

If you receive anything other than a confirmation screen, please check the status of your posting on FedBizOpps. If your notice is not on FedBizOpps, please contact the FedBizOpps Help Desk at 877-472-3779 or fbo.support@gsa.gov for assistance.