Records for newly hired railroad employees are
established from the annual reports of service
and compensation. Thus, it is important that
the social security numbers (SSN) and names
under which the employees' service and compensation
are reported are correct.
A current employee may appear
to be a new hire if the employee is reported
under an incorrect SSN. Because the incorrect
SSN will not match an existing Railroad Retirement
Board (RRB) record, a new record will be established
for the incorrect SSN. That error is detected
and corrected only after investigation with
Social
Security Administration (SSA) and the employer
and, possibly, the employee. An incorrect SSN
initiates a time-consuming and costly process
that is avoidable when an employer verifies
that the SSNs on a report are correct.
The
RRB requests employers to verify the SSN of
their new hires to help prevent records from
being established under incorrect numbers. Employers
are expected to review the Social Security Card
of new hires. If the new hire does not have
a social security number or does not have a
copy of their card, have the new hire file Form
SS-5, Application for Social Security Number
Card, with SSA. To prevent transcription or
keying errors, match the SSNs in your current
report of service and compensation to the previous
report. Verify that all SSNs that do not match
the previous report are new hires.
|
