Introduction |
These
instructions cover the electronic filing of Form DC-1,
Employer's Quarterly Report of Contributions under the
Railroad Unemployment Insurance Act, using the RRBLink
System. These instructions are of a general nature and
include an employer's responsibilities with regard to
security and accuracy of data. Instructions for the
individual screens are provided by the RRBLink System
Administrator (SA) when your enrollment information has been
verified.
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About RRBLink
site |
The site,
https://www.iglobalaccess.com/rrblink.asp is operated
by U.S. Bank for official United States Government
business. The site is intended for use by employers
covered under the Railroad Retirement Act (RRA) the
Railroad Unemployment Insurance Act (RUIA) and the
Railroad Retirement Tax Act (RRTA) to:
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Deposit Tier I and Tier II
taxes,
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Deposit RUIA contributions,
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File Form DC-1, and
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Reimburse unemployment and/or
sickness benefits.
The bank provides tax deposit
information to the Internal Revenue Service and Form DC-1
and benefit reimbursement information to the RRB. |
To obtain an
enrollment form |
To obtain
an enrollment form, contact the RRBLink System
Administrator at 1-888-273-2265 or e-mail to
tammy.t.robinson@usbank.com. For security purposes and
to assist in fraud investigations, the enrollment form
must be completed in writing, signed, and mailed to the
bank.
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Logon ID,
password, and PIN |
Upon receipt of an enrollment
form, the system administrator will verify your enrollment
data. The SA will then provide a logon identification, PIN,
and password by mail. The Logon ID and PIN will be used in
lieu of the business filer's signature to file a Form DC-1
form electronically. A user will be required to change the
password and PIN provided by the SA the first time they log
onto the system. Passwords will expire at midnight on the
first day of the following month. |
Standards for
setting passwords |
To prevent
unauthorized users from attempting to guess your password, the RRB recommends
the following standards for setting passwords. Passwords should include one or
more of the following symbols, * (star), @ (at), and # (pound) and at least one
number and one alpha character. It is also recommended that your password be at
least eight characters and that you mix upper and lower case letters. You
cannot re-use your password for 90 days.
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Forget your
password? |
The RRBLink site does
not use a password hint system. If you forget your password, telephone the
system administrator at the number shown above or on the web site. The SA will
take the information but, for security purposes, will not provide you a new
password at the time of your initial call. The SA will call the telephone
number on record or will mail the new password to the address on record. No one
at the bank or the RRB can see your password. All passwords are encrypted.
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You are
responsible to secure your password |
It is the
responsibility of each individual to keep secure their logon ID, password, and
PIN used for the purpose of accessing any official government site. You must
not share your password nor borrow a password. You must log onto the system
only as you. All individuals requiring access to the system should complete an
enrollment form and receive their own password. Users are responsible for all
use of their password accounts. The system will prompt you to change your
password the first time you log on after the first day of the next month.
Therefore, a password cannot be in use for more than 31 days.
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Suspension of
access to RRBLink |
The system
administrator may suspend a user's access to the RRBLink system if access is
abused. If your access has been denied, contact the system administrator. Your
logon identification may have been compromised. If you suspect that an employee
of your company, who has access to RRBLink, has or may become a security risk,
telephone the system administrator immediately.
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Privacy |
US Bank and the RRB
are committed to protecting your privacy. Any personal information you provide
as part of the application process will be used only for the purposes
described. Personal information about you is not collected just because you
visit this site. The system does, however, maintain statistical information
concerning network traffic flow and volume including date, time, Internet
protocol, type of browser and operating system. No attempts are made to
identify individual users unless illegal behavior is suspected.
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Law enforcement
investigations |
For site security
purposes, software monitors network traffic and activity. The software may be
used to trace the source of an attack designed to disrupt the site, to trace
unauthorized modification of information stored on this system, or to prove
whether fraud has occurred in response to an authorized law enforcement
investigation.
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Unauthorized
access and fraudulent DC-1 are subject to prosecution |
Unauthorized access
or modification of information on this site is subject to prosecution under
federal law. Knowingly making a false or fraudulent statement or report or
willfully failing to make a report or furnish information is subject to
prosecution under Section 9(a) of the Railroad Unemployment Insurance Act.
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Cookies |
This site uses temporary session "cookies" to give you
a single, uninterrupted session when you are online. This allows you to move
from one secure section to another without having to re-enter your PIN and
password. We do not use persistent "cookies" which are permanent files placed
on a visitor's site to allow a Web site to monitor a visitor's use of the site.
To the extent we use any cookies; they expire and are immediately deleted no
later than the closing of the Web browser.
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Employer
demographic information |
Within the RRBLink
site, you will select a specific employer from the list of employers for which
you are authorized to perform tax related activities. You will then see the
demographic information for the employer you selected. Always review this
information. If this information is not correct, notify the RRBLink
System Administrator in writing via the US Postal Service or by e-mail at
tammy.t.robinson@usbank.com of the
correct information.
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Contribution rate
provided by RRB |
The first time you
log onto the UIC page you will see a disclosure screen that requires your
acceptance to continue. The statement advises you that the contribution rate
for this transaction is being provided by the RRB. If you think that the rate
pre-filled to the form is wrong, you must contact the RRB at (312) 751-4992.
The quarter and year are pre-filled but the quarter may be changed.
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Many benefits to
using RRBLink over paper DC-1 |
Employers are encouraged to file their Form DC-1 using
the RRBLink Internet system if they have Internet capability. Internet filing
is more accurate and efficient for both the employer and the RRB.
History of transactions |
Employers can see history
transaction for the 400 previous days for all Tax transactions, DC-1's
filed, and UI/SI reimbursements. |
One logon for taxes & DC-1 |
Filing your DC-1 Return and making your payment can now be a simultaneous
process. |
Settlement date |
Using RRBLink, you have the option to set a future settlement date for both
your tax deposit and DC-1. The option to complete the information ahead of
time allows you flexibility in your work schedule. If you want to make a
change before the transaction has settled, you can return to the application
and make the necessary changes. |
Accuracy |
The system calculates your quarterly contribution based on the contribution
rate provided by the RRB and the compensation subject to RUIA submitted at
the screen. If you correct a prior Form DC-1, you enter amounts as
originally reported and the correct amounts. The system will calculate the
adjustment. This prevents math errors and errors caused by using the wrong
contribution rate. |
Verification of filing |
As opposed to filing by mail, you
have a record that the transaction was sent and received. Once you hit
submit, the system will return to you a completed Form DC-1 with an EFT
verification number at the top. Print this screen, or notate this number,
for your records. |
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References |
Section 8 of the Railroad Unemployment Insurance Act
(RUIA) governs the calculation and payment of contributions. Part 345 of the
Regulations of the RRB governs the contributions and contribution reports. The
following summarizes provisions specific to filing Form DC-1 electronically.
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345.111 (a) General. Except as provided in
paragraph (a) (2) of this section, every employer shall, for each calendar
quarter of each year, prepare a contribution report, in duplicate, on Form
DC-1. If the Form DC-1 is filed electronically, no duplicate submission is
required.
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345.113(a) Each contribution report on Form DC-1
shall be signed by hand by: (1) The individual, if the employer is an
individual; (2) The president, vice president, or other duly authorized
officer, if the employer is a corporation; or (3) A responsible and duly
authorized member or officer having knowledge of its affairs if the employer
is a partnership or other unincorporated organization. (b) The Form DC-1 may
be filed electronically through the Board's authorized agent. If filed
electronically, no further authenticity is required.
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345.114 Each employer's contribution report,
together with any prescribed copies and supporting data, shall be filled out
in accordance with the instructions and regulations applicable thereto. The
prescribed forms may be obtained from or accessed by contacting the Board. An
employer will not be excused from making a contribution report for the reason
that no form has been furnished to such employer. Application should be made
to the Board for the prescribed forms in ample time to have the contribution
report prepared, verified, and filed with the Board on or before the due date.
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Sec. 345.115 Place
and time for filing contribution reports. Each employer shall file its
contribution report with the Chief Financial Officer, Railroad Retirement
Board, 844 North Rush Street, Chicago, Illinois, 60611, or the Chief Financial
Officer's designee. The employer's contribution report for each quarterly
period shall be filed on or before the last day of the calendar month
following the period for which it is made. If such last day falls on
Saturday, Sunday, or a national legal holiday, the report may be filed on the
next following business day. If mailed, reports must be postmarked on or
before the date on which the report is required to be filed.
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