STANDARDS - OPENNESS - ACCESSIBILITY
- ACCOUNTABILITY
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Procedure to Correct Section 515
Information |
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Do not seek correction of personal information through
the procedures described below. To seek correction of information
related to individual records, benefits, or earnings, please
contact the RRB
field office nearest you. |
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Background
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In accordance with Section 515 of Public Law
106-554, codified at 44 U.S.C. § 3516, note, the Railroad Retirement
Board (RRB) has developed a procedure to allow you to seek and
obtain correction of certain information RRB maintains
and disseminates.
OMB has directed each agency to establish administrative
mechanisms allowing affected persons to seek and obtain correction
of information maintained and disseminated by the agency that
does not comply with RRB or OMB information quality guidelines.
Procedures to seek correction of information under section
515 do not replace other established procedures for challenges
to disseminated information. Challenges to information
disseminated in the course of rulemaking should be made through
the channels established for that purpose. |
| What
you must do |
To seek a correction
of information under section 515, follow the procedure described
below:
- State that your request for correction
of information is submitted under Section 515 Information
Quality Guidelines.
- Include your name, mailing address,
fax number, or email address, and telephone number and organizational
affiliation, if any. We need this information to respond
to your request and contact you if required. Do not send
us your Social Security Number.
- Clearly describe the information
you believe is in error and want corrected because it does
not comply with RRB or OMB Information Quality Guidelines.
Include the name of the report or data product where the
information is located, the date of issuance, and a detailed
description of the information to be corrected.
- State specifically why the information
should be corrected, describe the impact of the information
you believe is in error, and, if possible, recommend specifically
how it should be corrected. Provide supporting documentary
evidence, such as comparable data or research results on
the same topic, to help in the review of your request.
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| What
we will do |
Based on a review of the information provided, we will:
- Determine whether a correction
is warranted, and, if so, what action to take. The nature,
influence, and timeliness of the information involved, the
significance of the correction on the use of the information,
and the magnitude of the correction will determine the level
of review and any corrective action.
- Respond to you by letter, e-mail,
or fax. Our response will explain the findings of the review
and the actions RRB will take.
- Respond to your request for correction
of information within 45 working days of receipt. If the
request requires more than 45 working days to resolve, we
will tell you that more time is required, state the reason
why, and include an estimated decision date.
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| Your
right to appeal our decision |
If you are not satisfied with our response to your request
for correction of information, you may appeal our decision.
RRB must receive your appeal within 45 working days of the date
we responded to your initial request. When submitting
an appeal, you must:
- Clearly state that you are appealing our decision of an
earlier request for correction of information under section
515 information quality guidelines.
- Include your name, organizational affiliation (if any),
telephone number, and your mailing address, fax number,
or email address.
- Include a copy of your initial request and our response.
- Provide us with the reasons you feel reconsideration is
warranted along with supporting documentation, if any.
RRB will convene a panel to review your appeal. During
the review, the chair may contact you to clarify issues and
may seek technical advice from outside the panel. The
panel will typically advise you of its decision on your appeal
within 45 working days from the time the appeal was received
by RRB. If the panel requires more than 45 working days,
you will be informed that more time is needed to evaluate
the appeal and be given an estimated date for a decision. |
| How
to submit your request |
You must seek correction of information
under section 515 in writing and send it to RRB by fax, email,
or mail response as follows:
- Fax comments
to Ronald J. Hodapp, Bureau of Information Services, at
Fax number (312) 751-7154
- Send email
to Ronald.Hodapp@rrb.gov
- Mail comments
to:
Mr. Ronald J. Hodapp
Bureau of Information Services, 4th floor,
Railroad Retirement Board
844 N Rush St.
Chicago IL 60611-2092
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Privacy Act Statement |
We are authorized to collect the information
you provide under section 515 of the Treasury and General Government
Appropriations Act for Fiscal Year 2001 (Public Law No. 106-554,
codified at 44 U.S.C. § 3516, note). It is needed to process
your request for correction of information and allow us to reply
accordingly. You do not have to furnish the information, but
failure to do so may prevent your request from being processed.
In general, the information you furnish will be used only to
process and respond to your request. However, we may disclose
information you give us (e.g., to a Congressional office in
response to an inquiry made on your behalf, or the Department
of Justice) if authorized or required by Federal law, such as
the Privacy Act. |
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