The CFDA number referenced in this Federal Register notice is authorized for use by the Coastal Ocean Program (COP). The COP Grants Application Package has been approved by OMB under control number 0648-0384 for COP use only; and includes the following information collections: a Summary Proposal Budget Form, a Project Summary Form, standardized formats for the Annual Performance Report and the Final Report, and the submission of up to 20 copies of proposals. Copies of these forms and formats can be found below.
B. Specific Funding Announcements
(Click to Link to Current Specific Funding Announcements)
C. Instructions and Guidelines
| D. Application Forms for Initial Proposal Submission | For application instructions, see Required Elements section in Current Funding Announcement in the Federal Register. Work with your Business office representative to ensure a complete application package. |
(The following Standard NOAA forms may be submitted at the time of proposal submission OR at a later date if the
| E. Application Forms for Continuation of Funding | Guidance Document: Continuation Application Checklist |
F. Reporting Requirements
COP requires annual
progress reports using the ìFORMAT for Annual Progress Reportî (OMB Approval
No. 0648-0384). Annual progress reports are due to COP three (3) months
prior to the end of the award period. As a result, initial year progress
reports cover a period of nine months, while later year progress reports
will cover a twelve (12) month period (see EXAMPLE below).
A final performance report using the ìFormat for Project Final Reportî (OMB Approval No. 0648-0384) is required upon expiration or termination of a financial assistance award and is due no later than 90 days following the end of the final award. This report covers the cumulative award periods of entire project (see EXAMPLE below).
Recipients are responsible for managing, monitoring, and reporting on their expenditures on their financial reports. It is imperative recipients draw down funds on a regular interval and not wait until the award has expired.
NOTE: You may now file financial reports electronically and can draw down funds through the GRANTS/FADS Payment System on the GMD Website. Provide an internet email address for your financial reports point of contact. Access the GMDs Website here.
G. Reviewer Information
H. Related OMB Circulars and DOC Codifications
Recipients of NOAA Financial Assistance (Grants or Cooperative Agreement Awards) may receive an unfunded ("no-cost") extension of their award beyond the original expiration date if they need more time to finish the sponsored project. Recipients without Expanded Authorities need to request prior approval in accordance with the following Unfunded Extension Checklist:
UNFUNDED EXTENSION CHECKLIST
Requests for Unfunded Extensions to NOAA grant and cooperative agreement awards to recipients without Expanded Authorities require the following information in a letter to the Program Officer signed by the authorized official:
What work in the approved proposal remains to be completed?
What is the requested new expiration date?
Explain why the work was not completed during the original award period.
How much unobligated funds remain?
Provide a budget for work to be completed during the extended period, including
federal and nonfederal share.
The Program Officer must assure that performance progress reports are up
to date and include a memo to the Grants Officer recommending approval of
the extension.
Grants may not be extended merely to allow recipients to spend unobligated funds.
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Unfunded Extensions For Recipients With Expanded Authorities
Recipients with Expanded Authorities are requested to notify the Grants Management Division and the COP Grants Specialist when they choose to use their authority to give themselves a one-time unfunded extension of up to one year at the end of the project period. Unfunded extension requests must be received minimally 10 days before the end of the project period.
Grants may not be extended merely to allow recipients to spend unobligated funds.
Following is a sample letter which provides the NOAA Grants Management Division and the COP Grants Specialist with the grant number, new expiration date, and reason for extension. Submit by e-mail to Rimas Liogys and Leslie McDonald (click for automatic e-mail address).
Sample e-mail:
"Dear Mr. Liogys and Mrs. McDonald:
This letter is to inform you that we are electing a one-year unfunded extension for NOAA Grant NA66RG0070, which is covered by the Expanded Authorities of OMB Circular A-110, Subpart C, Section 25. The new expiration date is August 31, 1998.
Listed below are reasons for the extension:
Additional time is required beyond the original expiration date of August 31, 1997, to assure completion of the original approved project scope and objectives. Project R/C-E-39 needs to conduct additional sampling to validate unexpected research findings related to the effect of propeller scars on seagrass habitat.Estimated time for completion of the work is August 31, 1998.
We will provide final financial and progress reports at that time.
Sincerely
Authorized Signer"
Last updated: May 20, 2003