National Endowment for the Arts  
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How to Prepare and Submit an Application

These application guidelines provide all of the information that you need to submit an application.

The Arts Endowment is working to make it possible for organizations to submit their applications electronically through Grants.gov, the federal government's on-line application system. Check the Arts Endowment's Web site at www.arts.gov in August for further information.

To make your application easy to photocopy, use only paper clips or rubber bands to fasten your material; no staples, please. Type or wordprocess all application material using a 12 point or larger font. Submit all material on one side only. Narrative material (excluding the Application Forms) must have a margin of at least one inch on the top, bottom, and sides of all pages so that it can be copied and placed in notebooks for panel review.

For your application to be considered complete, all items must be included in your application package, which must be postmarked (or show other proof of mailing) no later than September 10, 2004. Applications that are determined to be incomplete will be returned. Use the Application Checklist to make sure that you include all required material in your package. You do not need to include the checklist in your application package.

Please submit your application material in the order and format noted below.

  1. A self-addressed postcard. The Arts Endowment will complete the postcard, apply postage, and return it to you to acknowledge receipt of your application.

  2. Two copies of 1) a letter from the Internal Revenue Service that reflects the applicant's current 501(c)(3) status and legal organization name, or 2) the official document that identifies the applicant as a unit of state or local government, or as a federally-recognized tribal community or tribe. This documentation is required to demonstrate your eligibility and must be submitted with each application to the Arts Endowment.

  3. The original (i.e., a set with original signatures) and two copies of the Application Forms:

    Basic Information
    Application Narrative
    Project Budget (Part 1 and Part 2)
    Organization & Project Profile

    DOWNLOAD APPLICATION FORMS at
    http://www.arts.gov/grants/apply/RadioTV/PDF.html

    Instructions for those items that require explanation are on the form or immediately following the form. When you photocopy your two copies of the completed Application Forms, be sure to copy only the forms and not the instructions.

    Application forms that can be filled out on a computer are available on the Web site. Application forms also may be reproduced on a computer, but they must be identical replicas of the actual forms. Do not add pages. All completed application forms must be mailed to the Arts Endowment in hard copy format as part of the application package.

  4. One copy of film/video/audio samples that demonstrate the ability of the person(s) with primary artistic responsibility for the proposed project (e.g., director, producer, writer). If you submit a work-in-progress, also submit a completed work. Organizations applying for drama programs or arts documentaries may submit two copies of a sample script, if available. Also complete and submit the Work Sample Index.

    DOWNLOAD WORK SAMPLE INDEX FORM at http://www.arts.gov/grants/apply/RadioTV/PDF.html

    The Arts Endowment may copy or digitally convert work samples to facilitate panel review. By submitting a work sample, you are giving the Arts Endowment permission for reproduction and dissemination for the purpose of panel review.

  5. If the project has received previous Arts Endowment support under any category, two copies of a one-page status report on how the funds were used. Provide the grant number(s).

Complete application packages must be postmarked (or show other proof of mailing) no later than September 10, 2004.

Late and incomplete applications will be returned. We strongly recommend that you send material "return receipt requested." Without proof of mailing from the delivery service, the Arts Endowment will not accept applications that are delayed or lost in delivery.

If you are submitting more than one application, send each in a separate package.

Label your application package as shown below and send it to:

Application Processing
Room 815
(The Arts on Radio and Television)
National Endowment for the Arts
1100 Pennsylvania Avenue, NW
Washington, DC 20506-0001

Be sure to include a complete return address on your package.

The National Endowment for the Arts continues to experience lengthy delays in the delivery of First-Class mail. In addition, some or all of the First-Class and Priority mail we receive may be put through an irradiation process. Support material (e.g., CDs, videos, slides) put through this process has been severely damaged. Until normal mail service resumes, please consider using a commercial delivery service, particularly if you are sending time-sensitive material.

 
     
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