Policy
Real Property E-Practice Library

The "E-Practice" electronic database below highlights best practices and success stories submitted by the federal real estate community to the GSA Achievement Award for Real Property Innovation. Each article summarizes a policy or practice that substantially improved operations by reducing costs, increasing efficiency and productivity, and/or helping to achieve strategic goals. In addition to the best practices categorized in the library, annual Best Practices Special Edition Policysite Newsletters are also available below in a PDF-accessible format. The information included in the E-Practice database (such as Entry ID #, Entry Name, etc.) is required to fill out the "Adopt-a-Practice" award entry form. You may access the "Adopt-a-Practice" electronic form on the left under "Achievement Award." "E-Practice" Database To view specific practices, click on the appropriate category below.

Alternative Financing
Doc ID Name Format Size Publish Date
2004 04-PRA-005 Walter Reed Army Medical Center Enhanced Use Leasing Project Word 24k  
  04-PRA-012 Leavenworth VAMC Enhanced Use Leasing Historic Redevelopment Word 24k
  04-PRA-013 Military Housing Privatization Initiative Word 25k
2002 02-PRA-010, Revitalization with Private Sector Financing Word 25k  
  02-PRA-032, Army Family Housing Master Plan Word 25k
Back to top Asset Management and Planning
Doc ID Name Format Size Publish Date
2004 2004-PRA-010 Environmental Risk Index Performance Measure Word 26k  
2003 2003-POL-004, Barracks Master Plan Word 22k  
  03-POL-005, Army Installation Design Guide Word 20k
  03-PRA-004, Housing Privatization Portfolio Management Word 22k
  03-PRA-007, ABC/M Chargeback System Word 22k
  03-PRA-010, Post of Duty-Location Model Word 24k
  03-PRA-023, Marketing Historic Buildings for TV/Films Word 22k
  03-PRA-025, Standard Embassy Design Word 20k
  03-PRA-037, Upfront Investment Created Future Savings Word 20k
  03-PRA-042, Recommissioning Existing Facilities Word 20k
2002 2002-PRA-030, Asset Management Evaluation Visits Word 21k  
  02-PRA-033, Portfolio Restructuring Strategy Word 21k
  02-PRA-037, Strategic Facility Plan Word 21k
1998 1998-POL-002, Partnering for Land Use Word 20k  
  98-PRA-002, IRS Warehouse Consolidation Word 19k
  98-PRA-021, Integrated Asset Management Word 19k
  98-PRA-026, Long Range Facility Planning Word 20k
1997 1997-PRA-008, DOE Headquarters Space Consolidation Word 19k  
  97-PRA-027, Primary Communications with Intranet Word 19k
  97-PRA-037, Transfer of St. Louis Courthouse Word 19k
Back to top Best Practices Policysite Newsletters
Doc ID Name Format Size Publish Date
2004 2004 Best Practices Special Edition Newsletter (PDF) PDF 2416k  
  2004 Best Practices Special Edition Newsletter (Accessible Version) Word 124k
2003 2003 Best Practices Newsletter PDF 3558k  
  2003 Best Practices Newsletter (Accessible) Word 248k
2002 2002 Best Practices Newsletter PDF 3154k  
  2002 Best Practices Newsletter (Accessible) Word 186k
2001 2001 Best Practices Newsletter PDF 2945k  
  2001 Best Practices Newsletter (Accessible) HTML 121k
2000 2000 Best Practices Newsletter PDF 14698k  
1999 1999 Best Practices Newsletter PDF 1322k  
1998 1998 Best Practices Newsletter PDF 449k  
1997 1997 Best Practices Newsletter PDF 499k  
Back to top Best Practices Publication Documents
Doc ID Name Format Size Publish Date
  2004 Best Practices Special Edition Newsletter (PDF) PDF 2416k  
  2004 Best Practices Special Edition Newsletter (Accessible Version) Word 124k
  Best Practices in Real Property Mangement in State Governments March 2003 (508) Word 380k
  Best Practices in Real Property Mangement in State Governments March 2003 PDF 1896k
  Best Practices 2002 (508) Word 186k
  Best Practices 2002 PDF 3154k
  Best Practices 2001 (508) HTML 121k
  Best Practices 2001 PDF 2945k
  Best Practices 1999 PDF 1322k
  Best Practices 1998 PDF 449k
  Best Practices 1997 PDF 499k
Back to top Contracting
Doc ID Name Format Size Publish Date
2004 2004-PRA-007 GSA's "Best Value" Facilities Management Partnership Schedules Word 25k  
2000 2000-PRA-005, Multiple Award Indefinite Delivery Indefinite Quantity Contract for Construction & Repair/Alterations with Design Capabilities, Roofing and Paving Word 20k  
  00-PRA-008, Global Site Search and Appraisal Services Word 19k
  00-PRA-020, Construction Manager as Constructor Word 19k
1999 1999-PRA-010, Procurement Access Equity Initiative Word 19k  
  99-PRA-022, Nationwide Contracting Program Word 20k
Back to top Customer Focus
Doc ID Name Format Size Publish Date
2003 2003-PRA-005, Communication Planning Moorhead Lobby Renovation Word 23k  
  03-PRA-009, Enhancing Communication Between Agencies Word 20k
  03-PRA-022, GSA/INS Gateway Partnership Word 21k
  03-PRA-030, Turn Key Opportunity Word 20k
  03-PRA-031, Customer Satisfaction Survey Team Word 20k
1998 1998-PRA-005, GSA Customer Service Representative Program Word 19k  
  98-PRA-007, Marshals Service Liaison Officer Word 19k
  98-PRA-028, Integrated Solutions Word 19k
  98-PRA-035, Customer Service Agreements Word 19k
  98-PRA-036, Customer Focused Workplace Design Word 19k
1997 1997-PRA-039, Denver Property Management Center Word 19k  
  97-PRA-053, Safety and Environmental Management Center of Expertise Word 19k
Back to top Customer Partnerships
Doc ID Name Format Size Publish Date
2004 2004-PRA-003 Space Allocation and Relocation Communication Word 25k  
2002 02-PRA-009, GSA/INS National Gateway Program Word 25k  
  02-PRA-041, GSA/UN Partnership Word 24k
Back to top Design and Construction
Doc ID Name Format Size Publish Date
1998 98-PRA-030, Construction Manager as Constructor Word 19k  
  98-PRA-039, Adiabatic Cooling System Word 19k
  98-PRA-033, Quantitative Human Health Risk Assessment Word 19k
  98-PRA-031, Bridging for Courthouse Construction Word 19k
Back to top Disposal and Reuse
Doc ID Name Format Size Publish Date
2002 2002-PRA-003, Integrated Early Transfer Disposal Team Word 21k  
  02-PRA-008, Malmstrom Partnership with the Operation Walking Shield Word 19k
  02-PRA-036, Hot Turn Over of Facilities Word 20k
  02-PRA-039, Lorton Correctional Institution Disposal Word 19k
2000 2000-PRA-011, Reindustrialization Revitalizes Assets Word 20k  
  00-PRA-019, Streamlined Real Property Disposal Word 20k
1999 1999-PRA-002, Maintenance Cost Savings through Divestiture Word 25k  
  99-PRA-007, Law Enforcement Vehicle Storage Facility Word 20k
  99-PRA-008, Partnering with Local Officials Word 20k
  99-PRA-011, Sale/Leaseback Word 20k
  99-PRA-018, Report of Excess Preparation Service Word 20k
1998 1998-PRA-015, Improved Financial Performance through Disposal Word 19k  
  98-PRA-020, GSA/IRS Redemption Program Word 19k
Back to top Energy/Energy Savings
Doc ID Name Format Size Publish Date
2002 2002-PRA-011, Electrical Energy Control at the Power Panel Word 24k  
  02-PRA-026, Energy Management Program Word 19k
  02-PRA-035, Modernize Army Central Energy Systems Word 20k
1999 1999-PRA-003, Utility Services Contracting Word 19k  
  99-PRA-004, Strategic Positioning Word 21k
  99-PRA-005, Eisenhower Center Energy Savings Performance Contract Word 19k
  99-PRA-017, Energy Savings Performance Contracts Word 19k
  99-PRA-023, Energy Team Word 19k
1998 1998-PRA-001, DOE Performance Agreement for Energy Management Word 19k  
  98-PRA-010, Basic Order Agreements Word 19k
  98-PRA-016, Improving Indoor Air Quality Word 19k
  98-PRA-017, Recyclable Materials Sales Contract Word 19k
  98-PRA-023, Energy Savings Performance Contract Word 19k
  98-PRA-038, Electric and Gas Utility Cost Reductions Word 19k
1997 1997-PRA-005, Energy Conservation at DOC Headquarters Word 19k  
  97-PRA-011, Energy Conservation Opportunity Program Word 19k
  97-PRA-012, Federal Utility Energy Resources Partnership Word 19k
  97-PRA-023, Energy Service Agreement Word 19k
  97-PRA-038, HVAC Project Team Word 19k
  97-PRA-041, Replacement of HVAC System Word 19k
Back to top Facility Management
Doc ID Name Format Size Publish Date
2002 2002-POL-002, Elimination of Barriers to Persons with Disabilities Word 22k  
  02-PRA-006, Elevator Training en Masse Word 20k
  02-PRA-012, Winter Cooling of Building Interior Space Word 20k
  02-PRA-021, First Impressions Word 21k
2001 2001-PRA-004, Elimination of Barriers to Persons with Disabilities Word 20k  
  01-PRA-010, That's the Ticket Program Word 20k
  01-PRA-011, Assessing Financial Performance of Leases Word 19k
  01-PRA-019, Outleasing and Partnership Initiatives Word 20k
  01-PRA-029, Suitland Federal Center Photovoltaic Array Word 20k
  01-PRA-030, Stormwater Management Program Word 20k
  01-PRA-031, Public Buildings Service Guilds Word 20k
  01-PRA-035, Building Engineer Program Word 20k
  01-PRA-037, USPS National Tax Appeal Program Word 20k
2000 2000-POL-003, Privatize Army Utilities Systems Word 20k  
  00-PRA-003, Spatial Data Integrity Project Word 19k
  00-PRA-007, Mail Presort Word 19k
  00-PRA-009, Creating Incentives for Space Efficiency Word 19k
  00-PRA-010, INEEL Life Cycle Capital Planning Word 19k
  00-PRA-012, Facility and Property Inventory Reconciliation System Word 19k
  00-PRA-016, Continuous Operations during Asbestos Abatement Word 20k
  00-PRA-021, First Impressions Word 19k
  00-PRA-023, Backfill Team Word 19k
  00-PRA-027, The Army Facility Strategy Word 19k
  00-PRA-028, Space Verification Factor Word 19k
1999 1999-POL-003, Turkey Buzzard Roosting Solution Word 19k  
  99-PRA-014, First Impressions Word 20k
  99-PRA-019, Theodore Roosevelt Federal Building Corridor Modernization Word 19k
  99-PRA-021, Occupant Emergency Plan Process Word 19k
Back to top Finance
Doc ID Name Format Size Publish Date
1997 97-PRA-006, Transfer of Pentagon Reservation Word 19k  
  97-PRA-009, Indefinite Quantity Contract Word 19k
  97-PRA-015, Atlanta Federal Center Food Court Word 19k
  97-PRA-020, Electronic Procurement of Electrical Services Word 19k
  97-PRA-032, Business Process Redesign Evaluation Team Word 19k
  97-PRA-040, Term Contract for Computer System Upgrades Word 19k
  97-PRA-044, Redesign of SFO Form Word 20k
  97-PRA-046, Architectural/Engineering Bid Solicitation Word 19k
Back to top Historic Preservation
Doc ID Name Format Size Publish Date
2004 2004-PRA-014 Cuyahoga Valley Countryside Initiative Word 25k  
2003 2003-POL-001, The National Historic Lighthouse Preservation Act Pilot Program Partnership Word 19k  
  03-POL-006, GSA's Federal Legacy Vision Word 20k
  03-PRA-006, Portland, Historic Preservation through Technology Word 20k
  03-PRA-019, NASA/CMU Historic Lease Word 20k
  03-PRA-026, Presidio Remodel Showcases Sustainability Practices Word 20k
Back to top Innovative Policies
Doc ID Name Format Size Publish Date
2004 2004-POL-001 Guidelines for Wireless Telecommunications Facilities Word 24k  
2001 2001-POL-001, Shore Facilities Capital Asset Management Word 22k  
  01-POL-002, Energy Management Program at DOE Headquarters Word 20k
  01-POL-003, Linking Budget to Performance Word 20k
  01-POL-004, DoD's Enhanced-Use Leasing Initiative Word 20k
  01-POL-005, Sustainable Army Communities Word 19k
  01-POL-006, Accounting Controls for Real Property Word 20k
  01-POL-007, Modular Approach to Space Planning Word 20k
  01-POL-008, Master Space Utilization Plan Word 20k
1999 1999-POL-002, Asbestos Policy for Design and Construction Word 19k  
Back to top Leasing
Doc ID Name Format Size Publish Date
1998 1998-PRA-012, Leasing in Economic Development Areas Word 19k  
  98-PRA-014, Underground Storage Facilities Word 19k
  98-PRA-037, Cooperative Use Outlease for Food Court Word 19k
1997 1997-PRA-002, Cooperative Use Outlease Word 19k  
  97-PRA-003, Post Office Master Lease Word 19k
  97-PRA-013, Backfill/Marketing Lease Campaign Word 19k
  97-PRA-030, Space Occupancy Service Team Word 19k
  97-PRA-033, Leasing Underground Storage Space Word 19k
  97-PRA-043, Streamline Leasing Forms Word 19k
  97-PRA-051, Cant Beat GSA Leasing Word 19k
Back to top Management/Process Improvement
Doc ID Name Format Size Publish Date
2000 2000-POL-005, Linking Budget to Performance Word 19k  
  00-PRA-015, Evolution of the Realty Practice Word 19k
  00-PRA-022, Good Practices Word 19k
Back to top Outleasing
Doc ID Name Format Size Publish Date
1999 1999-PRA-001, McCormack Post Office-Courthouse Outleasing Its an adopted best practice under the OUTLEASING category. Word 19k  
  99-PRA-009, Galveston, Texas Customhouse Outleasing Word 20k
  99-PRA-024, Cooperative Use Outlease for Restaurant and Retail Center Word 19k
Back to top Partnering
Doc ID Name Format Size Publish Date
2003 2003-POL-003, NASA Ames Development Plan (NADP) Word 22k  
  03-PRA-003, Creative Reuse of Federal Assets Word 21k
  03-PRA-041, Creative Property Exchange Word 20k
  03-PRA-043, Federal and State Governments Partnership Word 22k
2000 2000-POL-002, GSA Memorandum of Understanding with Federal Occupational Health Word 19k  
  00-POL-007, Civic Square II Project Word 20k
  00-PRA-001, Canon City Service First Initiative Word 19k
  00-PRA-002, USDA Collocation Initiative Word 20k
  00-PRA-006, Partnering for Performance Word 20k
  00-PRA-013, U.S. Marshals Service Fannie Mae Partnership Word 19k
  00-PRA-014, National Intelligent Workstation and Local Area Network Installation Word 19k
  00-PRA-024, Community Outreach Word 19k
  00-PRA-025, El Paso Border Station Word 19k
1997 1997-POL-002, Partnership for JWOD Negotiations Word 19k  
  97-PRA-014, Umbrella Partnership Word 19k
  97-PRA-017, Government Owned Real Estate Team Word 19k
  97-PRA-042, Guide to JWOD Contracting Word 20k
  97-PRA-052, Labor-Management Partnership Word 19k
Back to top Performance Measures
Doc ID Name Format Size Publish Date
1998 1998-PRA-009, Allocating Budgets Based on Benchmarks Word 20k  
Back to top Procurement
Doc ID Name Format Size Publish Date
2003 2003-PRA-014, Patriot Partnership: Veterans Affairs Headquarters Building Word 19k  
  03-PRA-020, Stipend Use for Lease Construction Word 20k
  03-PRA-027, Open Book Competition Word 21k
  03-PRA-033, Integrated Approach to Contracted Services Word 21k
  03-PRA-039, Lease Building Commissioning Pays Back Word 22k
2002 2002-PRA-015, Energy Contractor for New Construction Word 19k  
  02-PRA-018, Electricity Procurement Reverse Auction Word 25k
  02-PRA-022, Real Property Acquisition Practice Word 20k
  02-PRA-024, Tenant Improvement Solicitation for Offers Word 20k
  02-PRA-038, Cost Engineering Contract Word 19k
  02-PRA-040, Web Based Electricity Procurement Word 19k
2001 01-PRA-009, Combined Procurement for Mechanical Maintenance Word 20k  
  01-PRA-013, Creative Acquisition of Construction Services Word 20k
  01-PRA-018, Real Estate Services Broker Team Word 20k
  01-PRA-022, Elevator Maintenance and Capital Planning Word 19k
  01-PRA-024, Team IOWA (Investigating Optimum Work Alternatives) Word 21k
1998 1998-PRA-008, Interagency Agreement for Procurement of Modular Buildings Word 19k  
  98-PRA-018, Mail Presort Contracts Word 19k
  98-PRA-022, Manpower Services Contract Word 19k
  98-PRA-025, National Real Estate Services Contract Word 19k
  98-PRA-032, Owner Controlled Insurance Program Word 19k
Back to top Security
Doc ID Name Format Size Publish Date
2003 2003-POL-002, The National Capital Urban Design and Security Plan Word 20k  
  03-PRA-011, Mission Dependency Index Word 22k
  03-PRA-012, Computer Emergency Notification System Word 20k
  03-PRA-013, Building Emergency Contact Database Word 19k
1997 1997-PRA-028, Indefinite Quantity Multiple Award Contract Word 19k  
  97-PRA-029, Streamlining Team Word 19k
  97-PRA-049, Exterior Security Word 19k
Back to top Space Planning
Doc ID Name Format Size Publish Date
1999 1999-PRA-012, Kirtland Air Force Base Collocation Effort Word 20k  
  99-PRA-013, Space Justification Document Process Word 19k
  99-PRA-027, Civic Square II Project Word 19k
Back to top State Government Best Practices
Doc ID Name Format Size Publish Date
  State Government Best Practices (Accessible Format) Word 380k  
  State Government Best Practices PDF 1896k
Back to top Strategic Planning
Doc ID Name Format Size Publish Date
2003 2003-PRA-017, Strategic Partnering in Workplace 20x20 Word 22k  
  03-PRA-018, Strategic Facility Plan Word 21k
  03-PRA-036, Portfolio Restructuring Strategy Word 20k
Back to top Sustainability
Doc ID Name Format Size Publish Date
2003 2003-PRA-015, Low Impact Sustainable Landscape Design Word 20k  
  03-PRA-016, Energy Management at DOE Headquarters Word 20k
  03-PRA-021, Environmentally Friendly Windpower Word 20k
2002 2002-PRA-004, Chelmsford, Customer Satisfaction through Sustainability Word 22k  
  02-PRA-007, Pollution Free Generation of Electricity Word 20k
  02-PRA-013, Conservation Partnership for Land Acquisition Word 20k
  02-PRA-016, Steam Powered Turbine Generator Word 19k
  02-PRA-029, Green Marina Initiative Word 25k
2001 2001-PRA-005, Greenwork Word 20k  
  01-PRA-006, First Straw Bale Post Office Word 20k
  01-PRA-012, EPAs New Sustainable Campus Word 20k
  01-PRA-015, Recycling Air Force Housing Word 20k
  01-PRA-017, Using Site Water Resources First Word 20k
  01-PRA-021, Energy Team Word 22k
2000 2000-POL-004, Building Green for the Future Word 22k  
  00-POL-006, Planet GSA Word 20k
  00-PRA-004, Renewable, Distributed, Electrical Generation Word 20k
  00-PRA-026, Energy Team Word 19k
Back to top Systems
Doc ID Name Format Size Publish Date
1997 97-PRA-007, Army Installation Office Space Analysis Word 19k  
Back to top Teaming
Doc ID Name Format Size Publish Date
1997 97-PRA-001, Capital Project Investment Team Word 19k  
  97-PRA-004, New EPA Headquarters Project Word 19k
  97-PRA-018, GAO Building Modernization Program Team Word 19k
  97-PRA-022, Progressive Tasking Practice Word 19k
  97-PRA-036, GSAs Missing Children Program Word 19k
  97-PRA-050, Team Based Organizational Transition Word 19k
Back to top Tools and Models
Doc ID Name Format Size Publish Date
2004 2004-PRA-002 Alteration, Investment and Repair (AIR) Process Word 25k  
  Electronic "Reverse Auction" Software Tool Word 26k
  Corporate Property Automated Information System Word 25k
  Capital Asset Management System Word 25k
2003 2003-PRA-001, GSA Cost Estimating Tools Word 19k  
  03-PRA-002, Window Glazing Analysis Response and Design (WINGARD) Word 19k
  03-PRA-008, PBS Project Information Portal Word 20k
  03-PRA-028, HUD Multifamily Property Sales E-Commerce Word 20k
  03-PRA-029, Real Estate Operating Cost System Word 22k
  03-PRA-032, Streamlining GSAs Capital Investment and Leasing Program Word 22k
  03-PRA-038, Spatial Data Integrity Word 20k
2002 2002-PRA-001, Systems Applications and Products in ADP Project Word 19k  
  02-PRA-002, Web BER Web Based Building Condition Evaluation System Word 20k
  02-PRA-005, Space Allocation Standard Tool Word 20k
  02-PRA-014, Establishing a Safety WEB Word 20k
  02-PRA-017, Fixit System Word 24k
  02-PRA-019, Land Port of Entry Simulation (Border Wizard) Word 20k
  02-PRA-020, Border Station Benchmarks Word 19k
  02-PRA-025, Project Information Portal Word 20k
2001 2001-PRA-001, Annual Work Plan Engine Word 20k  
  01-PRA-003, SENTRY Real Property Management System Word 19k
  01-PRA-008, Installation Status Report Word 19k
  01-PRA-014, Foundation Information for Real Property Management Word 20k
  01-PRA-016, Web-based Electricity Procurement Word 20k
  01-PRA-025, Proactive Real Property Installation Space Management System Word 21k
  01-PRA-026, Facilities Sustainment Model (FSM) Word 21k
  01-PRA-027, RealEstateSales.com Word 20k
  01-PRA-028, Web Building Evaluation and Review Word 19k
  01-PRA-033, Real Property Leasing Innovations Word 20k
  01-PRA-034, Automated Lease Cost Escalation Tool Word 19k
2000 2000-POL-001, Retail Tenant Services Desk Guide Word 19k  
  00-PRA-017, Web Building Engineering Report (Web BER) Word 20k
  00-PRA-018, PMT Exec Word 19k
1999 1999-PRA-006, Easy Step Space Planning Tool Word 19k  
  99-PRA-026, Multi-Asset Planning Model Word 19k
1998 1998-PRA-006, The Washington, DC Geographic Information System Word 19k  
  98-PRA-013, Easy Step Space Planning Tool Word 19k
  98-PRA-019, Computer Integrated Facility Management Word 19k
  98-PRA-024, Asset Database Management Word 19k
  98-PRA-029, Building Overtime Manager Word 19k
  98-PRA-034, Pro Forma Analysis Word 19k
Back to top Workplace/Workforce Issues
Doc ID Name Format Size Publish Date
2003 2003-PRA-024, PBS Advanced Leadership Development Program Word 21k  
  03-PRA-040, Contingency Real Estate Support Team Word 20k
2002 2002-POL-001, Regional Telework Program Word 20k  
  02-POL-003, Modular Approach to Space Planning Word 20k
  02-PRA-023, GSA and Our Future Word 19k
  02-PRA-027, Integrated Workplace Flexiplace and Hoteling Word 25k
  02-PRA-028, Alternative Workspace Arrangements Word 19k
  02-PRA-031, PBS Human Capital Development Word 20k
  02-PRA-034, Learning Laboratories: Experiments in Workplace Making Word 24k
1998 1998-POL-001, Environmental Quality Advisory Group Word 19k  
  98-PRA-003, SSA Intelligent Workstations and LAN Site Preparations Word 19k
  98-PRA-004, Environmental Health and Safety Program Word 19k
  98-PRA-027, NEPA Call In Word 19k
Back to top
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Last Modified 10/26/2004