2)A Separate DD Form 1540 must be completed for each contract.

3) Potential Contractors must first sign--up the Potential Defense Contractor Program. See Part 2 Section 2.

4) For access to export-controlled data, you will also need to complete the DD Form 2345, Militarily Critical Technical Data Agreement. See page 12 for more information.

Item #9. Current or Former User. Are you a current or former DTIC user? If you answer "yes," enter your current or past DTIC User Code in the space provided.

Item #10. Militarily Critical Technical Data Agreement Certification Number. If you do not have this number and you are requesting access to export-controlled data, you will need to complete the DD Form 2345. See page 12 for further details.

Item #11. Type of Access Requested. Place an X in the appropriate boxes.

The Facility Security Officer must provide documentation showing that the individual on the attention line is eligible to receive all requested classifications of information. He/she must provide a transmittal letter with attachments. The subject of the transmittal should be "Transmittal of Application for Registration w/Supporting Documentation". The transmittal should state that the organization supporting NATO Control and accountability is assigned to the Control Point.

The letter should provide the person's name and state that he/she is a U.S. citizen who has a need -to-know and has been briefed and granted access to classified information up thru Confidential/Secret; to include NATO, CNWDI, and Restricted Data, if appropriate. The letter should include the level of the requestor's classified storage capability and classified mailing address. The letter must be signed by the Facility Security Officer.

Note: Non-DoD contractors requesting access to Restricted Data and/or CNWDI must have the Department of Energy (DOE) notify DTIC in writing that the individual listed in Section I is authorized to receive such data. Refer to Appendix A for the DOE address.

NOTE: A sub-contractor is no longer required to obtain the prime contractor's approval. Send your DD Form 1540 directly to your U.S. government approving official. After the approving official signs, the DD form 1540 needs to be forwarded to the DTIC Registration Team for processing.

Note: Contractors may have the Administrative Contracting Officer (ACO) certify the DD Form 1540, provided that the Procurement Contracting Officer (PCO) has notified DTIC in writing that the ACO may do so. Otherwise, the PCO must sign the DD Form 1540.

Item #19. Completed by the Government approving official. His/her signature is required. In the example below NASA Security Officers are the authorized designees to sign the DD Form 1540. NASA is shown here only as an example to show how a non-DoD contractor would complete Section IV.

Forward the DD Form 1540 to the approving official for signature. The approving official may mail or fax the form to the address and fax numbers as follows:

Defense Technical Information Center
ATTN: DTIC-BC (Registration)
8725 John J Kingman Rd.
Fort Belvoir, VA 22060-6218
FAX: Commerical: (703) 767-9459 DSN: 427-9459

Information needed on forwarding cover sheet:

• Point of contact
• Business mailing address
• Phone number
• Fax number
• Email Address
• DTIC user code (if already registered)

Please state that you are requesting unclassified access only. (To receive classified access, you must still complete a DD Form 1540.

Contractors who already have access to export controlled information must use the point of contact and business address reflected on the DD Form 2345 (Militarily Critical Technical Data Agreement). DD Form 2345.