DOJ Survey - User Guide

Overview of the User Types in the DOJ Survey

1. DAO: The Designated Agency Official is the primary point of contact for each agency. They are the lead, and are ultimately responsible for their agencies user accounts, as well as making sure their agency has submitted a complete survey.
   • The DAO account is created by the Survey Administrators (508survey2003@gsa.gov).
   • The DAO can create Component Users.
   • The DAO can upgrade a Component User to a Component Coordinator.
   • The DAO can view Component User responses (as listed under the Component Coordinators).
   • The DAO can submit responses to the survey, edit their own responses, and finalize their own responses.
   • When all information is provided in the survey, the DAO will submit the roll up report via the "finalize survey" link from their menu. This indicates that the agencies survey is complete.
     
     
     Note: A "Component" in not a person, it is defined as part of an agency.
   
   
2. Component Coordinator: The Component Coordinator is basically the same as the Component User, but with additional responsibilities. The Component Coordinator manages all of the users for their component, and sub-components.
   • The Component Coordinator is designated by the DAO.
   • They create Component Users for their sub-components.
   • They can view the responses given by the users from their Component, as well as their Sub-components.
   • They can submit responses to the survey, edit their own responses, and finalize their own responses.


3. Component User:
   • The Component User account is set up by the DAO, or by a Component Coordinator if they are on a Sub-Component level.
   • They can view the responses given by the users from their component
   • They can submit responses to the survey, edit their own responses, and finalize their own responses.

Description of Menu Items In the DOJ Survey

• Home
• Take Survey
  • This gives you a list of the available sections to enter survey data.
• Edit Survey
  • This allows you to go back and edit any submissions that you have already made.
• Finalize Survey
  • Use this option to indicate that all of your responses are final.
• Finalize Agency
  • Use this when you have reviewed all of the submissions for your agency, and you want to indicate that your agency is complete.
• Reports
  • Shows your responses, as well as those from all of your component users.
• Add User
  • This allows you to add Component Users.
• Coordinators
  • Use this tool to designate someone as a Component Coordinator.
• F.A.Q.'s
  • Takes you to the Frequently Asked Questions
• Log Out
  • Logs you out of the survey
• Printer Friendly
  • Displays the page formatted for printing

Component Menu (for both Component Coordinators and Component Users):

• Home
• Take Survey
  • This gives you a list of the available sections to enter survey data.
• Edit Survey
  • This allows you to go back and edit any submissions that you have already made.
• Finalize Survey
  • Use this option to indicate that all of your responses are final.
• Reports
  • Shows your responses, as well as those from all of the users in your component.
• F.A.Q.'s
  • Takes you to the Frequently Asked Questions
• Log Out
  • Logs you out of the survey
• Printer Friendly
  • Displays the page formatted for printing
• NOTE: The Component Coordinator menu also includes Add User
  • This allows you to add Component Users at the Sub-Component level