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Reference (a), (b), and (c) established a Department of Defense-wide goal to move to a paper-free contracting process by 1 January 2000. As stated in reference (d), a paper-free contracting process will allow the Department to simplify and modernize our acquisition process which will help reduce cycle time and administrative overhead, thus freeing up scarce resources for more pressing needs.
The Navy has established a Project Executive Office for Acquisition Related Business Systems (PEO-ARBS) and a Program Office to spearhead our efforts to achieve a paper-free acquisition environment within this short timeframe.
Mr. Brian Kelly has been designated as the Electronic Acquisition 21 (EA21) Program Manager. Mrs. Debbie Streufert is the Deputy Program Manager. The Program Office is tasked to provide general guidance and oversight in developing a paper-free architecture. The approach will be to encourage innovation by acquisition process owners to make their processes paper-free. Initially, this effort will focus on automating interfaces between processes and improvements within the process itself. Limited funding will be available to migrate successful systems to other commands and to advance the most promising initiatives. Pilots will be used to validate concepts and gain experience from using paper-free methods in the operating environment. Adoption of the most promising alternatives will then be based on demonstrated savings and efficiencies.
Navy-wide support is required to realize a paper-free contracting environment by the year 2000. As a first step in this effort I request that you identify motivated and dynamic personnel to lead this initiative for your command. Provide to us by 14 January 1998 the name, telephone number and email address of your paper-free acquisition point of contact. Email your input to reily.brian@hq.navy.mil. We regret the short response time, but we need to move out quickly on this initiative. Our temporarily assigned telephone numbers are (703) 602-1268 / 9933.
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