Vacancy Announcement Number

2432

Position

Development Specialist, GS-0301-09/11
Office of the Chairman
Development Office

Salary Range

GS-09: $41,815-$54,360
GS–11: $50,593-$65,769

Duty Location

WASHINGTON, DC
RELOCATION COST WILL NOT BE PAID

Opening Date

September 13, 2004

Closing Date

September 27, 2004

Who May Apply

All Sources (Status and Non-Status Candidates)

Duties

This position is located in the Development Office, Office of the Chairman, and reports to the Director of Development.

Conducts research and undertakes information and data collection projects to enhance the development of fund-raising activities and preparation of related materials. Prepares concise reports, analyses, and assessments outlining findings in narrative and graphic form.

Creates and maintains a donor database for tracking donations and correspondence with donors that is accessible in an automated environment to authorized users.

Provides administrative and technical assistance to the Director in his/her efforts to develop and execute a comprehensive private giving fundraising plan and strategy that includes:

- Public-private partnerships
- Corporate and individual giving
- Fundraising for specific projects
- Fundraising for unrestricted donations
- An on-line donation program.

Assists with the Agency’s private giving development efforts, including providing input into the development of appropriate processes to ensure effective management of these efforts.

Works with the staff of the Chairman, Senior Deputy, National Council on the Arts, President's Committee on the Arts and the Humanities, and other appropriate agency officials in order to assist in fundraising activities. As requested, prepares solicitation requests and any follow up correspondence.

As requested, assists the Director of Development by communicating Office plans and activities with other interested or impacted agency offices.

Assists the Director with the preparation and processing of Development administrative actions, including preparation of all appropriate documents related to procurement and travel, subsequent follow-up to ensure proper and timely documentation and processing, maintenance of applicable office records/files, etc. Serves as office liaison with impacted Agency administrative offices. In addition the incumbent may be asked to perform timekeeper duties.

Collects information on current and ongoing Arts Endowment private gift fundraising efforts including in-kind gifts, gift solicitations, unsolicited gifts, and public-private partnerships and incorporates the results of assessment into the annual fundraising plan created by the Director.

Produces complex documents through use of automated tools including the agency’s information technology systems. Documents produced may include: fundraising solicitations, materials for presentation to the National Council on the Arts; special reports on Office activity; letters to interested parties.

Undertakes a variety of special, short-term projects, as requested by Supervisor, related to activities of the Office.

Participates in meetings and teleconferences related to the activities of the Office. Responsibilities include assisting with meeting or teleconferencing arrangements; development of discussion materials and assembly of information for meeting attendees; providing information in response to questions including necessary follow-up activity; and preparing notes characterizing discussions and decisions.

Team participation is vital to effectively/efficiently accomplish unit assignments. The incumbent will also be expected to serve as a team member on ad hoc teams convened to provide quick responses to special projects and studies which may cut across organizations lines, offices and functions. Successful participation in both routine and special assignments requires flexibility, effective interactive skills and willingness to cooperate to enhance team accomplishment.

Performs other duties as assigned.

Qualification Standards

At least one full year of specialized experience must have been performed in or directly related to the line of work of the position to be filled. The experience would be gained through office experience where fundraising activities were a primary function and entailed prioritizing assignments, researching and gathering data, preparing reports and analysis, and maintaining records. This experience is required to equip the applicant with the knowledge, skills and abilities to successfully perform the duties of the position.

Quality Ranking Factors

Specifically address the following quality ranking factors on separate sheet(s) of paper to demonstrate your specialized experience.  Please do not include this information in your cover letter.

1. Skill in managing all office operations and communications.

2. Knowledge of available research techniques for donations, corporate philanthropic programs, and charitable trusts.

3. Skill in developing and maintaining databases.

4. Knowledge of the Communications and/or Public Relations industry.

5. Skill communicating orally and in writing with all potential contributors, external contacts, and internal staff.

PLEASE NOTE: It is important that you provide a narrative statement explaining how your background meets the above listed quality ranking factors. Failure to provide the information requested will result in disqualification of your application.

How to Apply

1. Your application package should include:

1. Optional Application for Federal Employment (OF-612), or a resume, or any other written  application format of your choice.

2. Separate sheet(s) addressing Quality Ranking Factors (see above).

3. Most recent performance appraisal and SF-50 (Current Federal employees and reinstatement eligibles only).

2. Include in Your Application

Personal information

• Full Name, mailing address and day and evening phone numbers
• Social Security Number
• Citizenship (provide country of citizenship - most Federal positions require United States Citizenship
• Veterans' Preference (see below)
• Reinstatement eligibility (if you request, you must attach an SF-50 to show proof of your career or career-conditional appointment)
• Highest Federal Civilian grade held (also give title, job series and dates held)

Education

• High School - name, city and state, zip code and date diploma received or GED
• College(s) - for each college you have attended, give the following information: name of school, location (city, state, and zip code), credit hours earned (semester or quarter), and type and year of degree(s), if any.

Job information

• Please indicate announcement number, title and grade(s) of the job you are applying for.

Work experience

Provide the following information about your paid and non-paid work experience related to the job you are applying for:

• Job title (include series and grade, if Federal job)
• Duties and accomplishments
• Employer's name and address
• Supervisor's name and phone number
• Starting and ending dates (month and year)
• Hours work per week
• Salary
• Indicate if we may contact your current supervisor

Other qualifications

• Job-related training courses (title and year)
• Job-related skills, for example, other languages, computer software/hardware, tools, machinery, typing speed, etc.
• Job related certificates and licenses
• Job-related honors, awards, and special accomplishments: for example - publications, memberships in professional or honor societies, leadership activities, public speaking and performance awards (give dates but do not send documents).

All status candidates and preference eligibles or veterans applying under merit promotion procedures who wish to be considered under both merit promotion and competitive procedures must submit two complete applications. Additionally, status candidates must submit their most recent performance appraisal and SF-50.

The applicant selected for the position must complete a Declaration for Federal Employment to determine suitability and to authorize a background investigation.

Failure to provide the information requested above may result in disqualification of your application.

Where to send your Application

Send application citing vacancy announcement #2432 to: National Endowment for the Arts, The Office of Human Resources, 1100 Pennsylvania Avenue, NW, Room 627, Washington, DC 20506, Attn: Phyllis Littles. You may also forward applications electronically. All electronic applications must be submitted to 2432@arts.endow.gov using Microsoft Word, Word Perfect, or PDF format. Applications may also be sent via FAX to (202) 682-5708. Applications and resume will not be returned.

The National Endowment for the Arts has experienced disruption of normal mail delivery through the US Postal Service since October of 2001. Therefore, to ensure timely
receipt of your application, we recommend you use e-mail, fax, a commercial delivery service, or hand delivery.

All applications must be received by close of business (5:30pm) September 27, 2004. Applications will not be returned. To request copies of announcements and an OF-612 form call 202-682-5405.

Veterans Preference

Applicants who claim 5-point veterans’ preference must submit a DD Form 214, Report of Separation from the Armed Services.  Persons who claim 10-point veterans’ preference must provide a completed form SF-15.  Forms and information on the Veterans’ Preference Act may be obtained at the Federal Job Information Center, Office of Personnel Management. 

Male applicants born after December 31, 1959, must be registered with the Selective Service and will be required to complete a Certification of Registration confirming their selective service status.

Preference eligibles or veterans who have been separated from the armed forces under honorable conditions after 3 years or more of continuous active service may also apply and be considered under merit promotion procedures. 

Information for Current or Former Federal Employees

If you are a displaced Federal employee, you may be entitled to receive special priority under the Interagency Career Transition Assistant Plan (ICTAP). To receive priority consideration, please submit a copy of the appropriate documentation indicating your priority status (i.e., Reduction-in-Force notice, a letter from OPM or your agency) with your application. Displaced employee means:

1. A current or former career or career-conditional competitive service employee, in tenure group I or II who has:
   • Received a specific RIF separation notice;
   • Been separated because of a compensable injury, whose compensation has been terminated and whose former agency is unable to place the individual;
   • Retired with a disability and whose disability annuity has been or is being terminated;
   • Received a RIF separation notice and retired on the effective date of the reduction-in-force or under the discontinued service retirement option;
   • Separated because he/she has declined a transfer of function or directed reassignment to another commuting area.

   OR

2. A former Military Reserve Technician or National Guard Technician who is receiving a special retirement annuity from OPM under section 8337(h) or 8456 of Title 5, United States Code.

   If you meet one of the above criteria, you are a displaced employee and may be eligible for special selection priority.

3. An individual must also meet all of the following conditions:

• Have a current performance rating of record of at least fully successful or equivalent; apply for vacancy at or below the grade level from which the employee has been or is being separated that does not have a greater promotion potential than the position from which the employee has been or is being separated;
• Occupy or was displaced from a position in the same local commuting area of the vacancy;
• File an application for a specific vacancy by the closing date established by the agency;

  AND

  Be determined by the agency to be well qualified for the specific position (a well qualified applicant is one who satisfies all quality ranking factors at a fully successful level, meets all selective factors, and meets the qualification standards and eligibility requirements for the position).

Reasonable Accommodation

This agency provides reasonable accommodation for applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources, National Endowment for the Arts, on 202- 682-5564 (TDD). The decision on granting reasonable accommodation will be on a case-by case basis.

Hatch Act Notification

Under Section 8 of the Hatch Act Reform Amendments of 1993, applicants are reminded that they are prohibited from requesting, making, transmitting, accepting, or considering political recommendations in the influence of personnel decisions.