Conference Services
Located in the lobby of Berkner Hall (Building 488), the Conference Service Center is open Monday through Friday, 7:00 a.m. to 4:30 p.m. To contact the Conference Service Office call (631) 344-3545.
Conference Services provides conference and meeting support for all functions held at Berkner Hall (Building 488), the Brookhaven Center (Building 30), the Hamilton Seminar Room (Building 555) and the Medical Large Conference Room (Building 490). This includes the scheduling of conference rooms, set-up and breakdown of meeting equipment and furniture, provisions for basic audio/visual equipment and the delivery of coffee breaks and cold lunches. All conference rooms feature wireless internet access and computer projection capabilities. A copier, fax machine, color printer, laser pointers, flip charts, local telephones and computer terminals are also available. Please contact the Conference Service office at ext. 3545 for access to these services. Provisions for clerical support and advanced telephone services are not provided by Conference Services. Therefore, it is the responsibility of the Conference host to arrange these services. Special Audio Visual needs such as music, recording and microphones are available by contacting the Radio Shop at ext. 4263.
An online Meeting Room scheduling system for these conference facilities is maintained by the Conference Services staff. You may view the availability and capacity of these facilities by accessing Meeting Room Availability. To request reserving one of these facilities, click on Meeting Room Reservation Form.
Berkner Hall - Bldg. 488
Building 488, Berkner Hall, is the Laboratory’s main conference and cafeteria building. It houses the largest auditorium on site, as well as four other meeting rooms, a large dining room and a patio for outside dining. The BERA Store is located in this building and is open daily from 9:00 a.m. to 3:00 p.m. for employees and guests interested in purchasing BNL souvenirs, theater tickets, phone cards, tee shirts and other sundries.
| Room | Standard Style and Capacity |
| Lobby | 400 Open Reception |
| Auditorium | 476 Theater Seating |
| Room A | 50 Lunch or Dinner Service |
| Room B | 65 Classroom Seating |
| Room C | 23 U-Shape |
| Room D | 17 U-Shape Cafeteria Dining 400 Dinner Service |
| Room/Patio | 50 Seated Dinner Service |
Brookhaven Center - Bldg. 30
The Brookhaven Center is the location for the North Room, South Room, Patio, Brookhaven Center Club, as well as a game/computer area. The Safeguards and Security Division also issues BNL badges from this location.
The Center Club is a pub/restaurant serving dinner and snacks Monday-Friday from 5-10 p.m. The Center Club is closed on Saturday and Sunday, the night before BNL holidays and Thanksgiving, Christmas and New Years Day.
The North Room, South Room and Patio may be reserved for conferences, receptions and various BERA club activities. The lobby area is for viewing the large screen TV, playing a variety of board games, or using the computer to check email.
| Room | Standard Style and Capacity |
| Lobby | ---- |
| South Room | 95 Lunch or Dinner Service |
| North Room | 250 Open Reception |
| Patio | 75 Dinner Seated |
Medical - Large Conference Room - Bldg. 490
The Large Conference Room is located to the left of the main entrance.
| Room | Standard Style and Capacity |
| Large Conference Room | 60 Classroom style 30 U-Shape |
Hamilton Seminar Room - Bldg. 555
The Hamilton Seminar Room is located at Chemistry, Building 555, off to the left of the lobby and the main entrance.
| Room | Standard Style and Capacity |
| Auditorium | 120 Theater Seating |
Where assistance of Conference Support Services is required during normal working hours, there is no charge for basic facility support and coffee break delivery services. Preparations and services that require overtime will be charged to the meeting's registration fees. If there are no registration fees, the requesting Department or Division's operating account will be charged.
Occasionally, there may be conference room set-ups that will require the services of other trades such as riggers, electricians, carpenters, janitorial, etc. Determinations are made by the Conference Support Supervisor in consultation with the Conference host. The Conference host will be responsible to issue ILR's or arrange payments for any charges that are incurred.
Arrangements for using Berkner Hall and the Brookhaven Center facilities on weekends require additional planning, so a minimum of three (3) working days advance notice is required. Overtime costs are usually incurred.
Conference/meeting planners may organize coffee breaks, breakfasts, luncheons, receptions and dinners by contacting the Conference Service office at ext. 3545 or faxing the Food Service Order form to ext. 2069.
Commercial Vendor Demonstration Booth Charges:
Commercial vendors, directly related to BNL business or those invited by conference hosts, are charged a cost-recovery fee by the laboratory for product/service demonstrations at Berkner Hall and the Brookhaven Center. These fees are specified in the "Standard Rates" publication issued by the Budget Office. The Conference Support Supervisor at ext. 3545 will be able to quote you the current rates and describe the space set-up requirements. Be sure to reserve space in the conference facilities as early as possible if you plan to have vendor displays.
