Accessibility: All new construction of covered multifamily buildings must include certain features of accessible and adaptable design. Units covered are all those in buildings with four or more units and one or more elevators, and all ground floor units in buildings without elevators.
Accomplished Payments: A term used by Treasury and agency personnel to refer to payments requested by an entity and made by Treasury or a non-Treasury disbursing office on behalf of that entity. (JFMIP Core Appendix A Terminology, p 48 [Common Term]) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Accrued Expenditure: See Expended Appropriations (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Ad-Hoc Query: A query that consists of dynamically constructed SQL, usually performed by desktop-resident query tools. DAMA web site at www.dmreview.com
Administrative Division/Subdivision of Funds: Any distribution of an appropriation or fund made pursuant to the Antideficiency Act. Divisions include: apportionments, allotments, and suballotments. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Administrative Services Center (ASC): HUD field offices providing administrative support in the areas of staffing, labor relations, computer, and a variety of day-to-day operational support needs such as space, supplies, equipment, furniture and mail to HUD employees in the field. (HUDWEB)
Agency: Any department, agency, commission, authority, administration, board, or other independent establishment in the executive branch of the government, including any corporation wholly or partly owned by the United States that is an independent instrumentality of the United States, not including the municipal government of the District of Columbia. (OMB Circular A-34, Part II, Section 21.1, p. II-2) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Aggregate Data: Data that is the result of applying a process to combine data elements. Data that is taken collectively or in summary form. DAMA web site at www.dmreview.com
Allocation: The amount of budget authority transferred from one agency, bureau, or account that is a Transfer Appropriation Account to carry out the purposes of the Parent Appropriation. (GAO)
Allotment: An authorization by either the agency head or another authorized employee to his/her subordinates to incur Obligations within a specified amount. Each agency makes allotments pursuant to specific procedures it establishes within the general requirements stated in OMB Circular A-34. The amount allotted by an agency cannot exceed the amount apportioned by OMB. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Allotment Holder: Represents the holder of the Allotment, usually Assistant Secretary, who will further distribute funds to a Program Class or Budget Object Classification. HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
American Federation of Government Employees (AFGE): One of two labor organizations having bargaining representation for certain HUD employees.
Analysis of Alternatives: Examining a set of feasible options to determine the advantages and disadvantages of each. Part of analyzing all of the alternatives includes a cost/benefit analysis of each alternatives. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Analysis of Impediments (AI): A HUD requirement for each state to conduct an analysis to determine impediments to fair housing choice within the state. The Commonwealth must take appropriate actions to overcome the effects of any impediments identified through that analysis. Fair Housing Planning Guide, Volume I, Department of Housing and Urban Development, 1993
Annual Contributions Contracts: Federal contracts entered into with local public housing agencies over a fixed period of time for payments toward unit rents, annual debt service on project financing, and financing for modernization of public housing projects.
Antideficiency Act: Refers to Section 3679, Revised Statutes (31 U.S.C. 665) Act which, among other things, prohibits the making of expenditures or the incurring of Obligations prior to Appropriations, and prohibits incurring obligations or making expenditures in excess of an Apportionment . (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Application Controls: Specific controls to provide reasonable assurance that the recording, processing, and reporting of data is properly performed within the framework of financial management system. (JFMIP FRAMEWORK) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Apportionment: A distribution made by OMB of amounts available for Obligation, authorized by an Appropriation and out of a Fund Account into amounts available for specified time periods, activities, projects, objects, or combinations thereof. The amounts so apportioned limit the obligations that may be incurred. (OMB Circular A-34, Part II, Section 21.1, p. II-1)
Appropriation: One of the basic forms of Budget Authority. Statutory authority that allows federal agencies to incur Obligations and to make payments out of the Treasury for specified purposes. An appropriation act is the most common means of providing budget authority, but in some cases the authorizing legislation itself provides the budget authority. (OMB Circular A-34, Part II, Section 21.1 (Budget Authority, p. II-3) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Appropriation Act: A statute, under the jurisdiction of the House and Senate Committees on Appropriations, that generally provides legal authority for federal agencies to incur Obligations and to make payments out of Treasury for specified purposes. Three major types of appropriation acts are regular, supplemental, and continuing. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Appropriation Authority: Authority given to federal agencies to incur Obligations and to make payments from Treasury for specified purposes.
Army Corps of Engineers (COE): The Corps of Engineers is an agency of the U.S. Army that provides comprehensive engineering, management and technical support to the Department of Defense, other agencies, and to State and Local governments. Army Corps of Engineers Internet site: www.ace.army.mil
Atomic Data: Data elements that represent the lowest level of detail. For example, in a daily sales report, the individual items sold would be atomic data, while rollups such as invoice and summary totals from invoices are aggregate data. DAMA web site at www.dmreview.com
Authority to Borrow: One of the basic forms of Budget Authority. Statutory authority that permits a federal agency to incur Obligations and make payments for specified purposes out of borrowed moneys. (JFMIP Core ; A-34, PART 11, SECTION 21.1 ( BUDGET AUTHORITY), P. 11-3) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Authorizing Legislation: Specific authority in the form of a law which is necessary before a program can be carried out and funds can be appropriated.
Bargaining Unit: Group of employees designated by the Federal Labor Relations Authority and recognized by management to be exclusively represented by a labor organization.
Brownfields: Abandoned, idled, or under-used industrial and commercial facilities where expansion or redevelopment is complicated by real or perceived environmental contamination. Environmental Protection Agency web site at www.epa.gov/swerosps/bf/glossary.htm
Brownfields Economic Development Initiative (BEDI): BEDI grants enhance the security or improve the viability of a project financed with new Section 108 guaranteed loan authority. HUD intends BEDI and Section 108 funds to finance projects and activities that will provide near-term results and demonstrable economic benefits, such as job creation and increases in the local tax base. HUD web site at www.hud.gov/bedifact.html
Brownfields Redevelopment Initiative (BRI): An interagency initiative to address the financial and legal risks of cleaning up and redeveloping brownfields. To attract private financing, HUD brings together four existing types of assistance that communities can use to clean up and revitalize potentially contaminated sites: annual formula grants allocated through Community Development Block Grants; lower interest loan guarantee authority through the Section 108 Loan Guarantee program; accompanying competitive grants through the Brownfields Economic Development Initiative program; and additional competitive grants provided through the Lead-Based Paint Hazard Control program. HUD web site at www.hud.gov:80/progdesc/brownf.html
Budget Amendment: A change in the amount requested for appropriation after the original request has been submitted by the President to Congress.
Budget Authority: (GAO) Authority provided by law to enter into financial Obligations that will result in immediate or future Outlays involving federal government funds. Budget authority may be classified by its duration: One-Year [Annual] Authority, Multiple-Year Authority, or No-Year Authority, by the timing of the legislation providing the authority (Current Authority or Permanent Authority, by the manner of determining the amount available (Definite Authority or Indefinite Authority), or by its availability for new obligations. Basic forms of budget authority include: Appropriations, Borrowing Authority, Contract Authority and authority to obligate and expend offsetting receipts and collections.
Budget Formulation: The annual cycle wherein budget estimates are developed (formulated) beginning each spring within every agency, submitted to the Office of Management and Budget (OMB) for review, transmitted by the President to the Congress, and tracked though the Congressional appropriations process. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Budget Mark-up: Revision of a budget in detail, representing proposed or actual decisions by a review level such as the OMB, based on consideration of policies, programs, scheduling, cost factors, and other pertinent data.
Budget Resolution: Annual Congressional action pursuant to the Congressional Budget Act which establishes targets or limits for all spending based on estimated revenues, the appropriate surplus or deficit, and recommended changes in revenues or debt.
Budgetary Resources: Forms of authority given to an agency allowing it to incur Obligations. These include: new Budget Authority, Unobligated Balances, direct spending authority, and obligation Limitations. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Business Data: Information about people, places, things, business rules, and events, which is used to operate the business. It is not meta data. (Meta data defines and describes business data.) DAMA web site at www.dmreview.com
Business Model: A view of the business at any given point in time. The view can be from a process, data event or resource perspective, and can be the past, present or future state of the business. DAMA web site at www.dmreview.com
Business and Operating Plan (BOP): Management plans developed by all HUD offices to accomplish the Department's mission and goals.
Business Transaction: A unit of work acted upon by a data capture system to create, modify, or delete business data. Each transaction represents a single valued fact describing a single business event. DAMA web site at www.dmreview.com
Capital Fund Program: Program making funding available for physical and management improvements to all Public Housing Authorities, beginning in FY 2000. Will replace CIAP and CGP.
Change Control: A scheme to provide orderly and controlled modifications to the functions and operations of the system. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Chart of Accounts: The list of general ledger account numbers that subdivide basic accounting equations, with associated titles and definitions, used by an entity for posting to its general ledger. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Classification Structure: The data elements defined to support a specific portion of an information architecture. The classification structures identified in this document are the transaction classification structure, financial information classification structure, operations information classification structure, and program information classification structure. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Closed Account: An Appropriation account whose balance has been cancelled. An account available for a definite period (fixed appropriation account) is cancelled 5 fiscal years after the period of availability for obligation ends. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Commerce Business Daily (CBD): Published by the U.S. Department of Commerce every Federal business day. The CBD lists contracting opportunities with all Federal agencies In most cases, all proposed contracts expected to exceed $25,000 are required to be announced in the CBD at least 15 days before the solicitation is issued. CBD Website www.cbdnet.access.gpo.gov
Commitment: An administrative reservation of an allotment or of other funds in anticipation of an obligation. (GAO) The amount of Allotment or lower level authority committed in anticipation of an Obligation. (SGL, definition of account 4700.) (JFMIP Core Appendix A Terminology, p 49) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Community Builders (CB): People selected to receive training at Harvard and HUD before working in two-to-four year temporary fellowships. Community Builders are trained in all aspects of HUD operations to serve as team builders, fostering partnerships and innovation inside and outside the agency. HUD Press Release, March 18, 1998
Community Development Block Grant Program (CDBG): Authorized by the Housing and Community Development Act of 1974 replacing several community development categorical grant programs. CDBG provides eligible metropolitan cities and urban counties (called "entitlement communities") with annual direct grants that they can use to revitalize neighborhoods, expand affordable housing and economic opportunities, and/or improve community facilities and services, principally to benefit low- and moderate-income persons.
Community and Housing Development Organization (CHDO): A federally defined type of nonprofit housing provider that must receive a minimum of 15 percent of all Federal HOME Investment Partnership funds. The primary difference between CHDO and other nonprofits is the level of low-income resident participation on the Board of Directors. HUDWEB, Continuum of Care and Veterans Programs Glossary
Community Housing Resource Board (CHRB): An organization composed of representatives of various groups having an interest in fair housing and equal opportunity, to assist with voluntary compliance with fair housing law.
Comprehensive Grant Program (CGP): HUD grant program via an annual formula to large public housing authorities to modernize public housing units.
Comprehensive Homeless Assistance Plan (CHAP): Plans, required by law, which are submitted by states and local governments to the Secretary for approval before HUD assistance for the homeless can be made available.
Comprehensive Improvement Assistance Program (CIAP): Program to provide funds to Public Housing Agencies to modernize public housing units.
Conditional Commitment: Document which affirms the Department's commitment to insure a mortgage on a particular project or property. Term applies to both Single Family and Multifamily mortgage insurance.
Conference Committee: A committee composed of members of the Senate and House of Representatives which reconciles difference between similar legislation passed by the two Houses.
Congressional Budget Office (CBO): Budget organization created by the Congressional Budget Impoundment and Control Act of 1974 which provides staff assistance to Congress on the Budget.
Consolidated Plan: Developed by local and state governments with the input from citizens and community groups, the Consolidated Plan serves four functions: 1) it is a planning document for each state and community, built upon public participation and input; 2) it is the application for funds under HUD's formula grant programs (CDBG, HOME, ESG, and HOPWA); 3) it lays out local priorities; and 4) it lays out a 3-5 year strategy the jurisdiction will follow in implementing HUD programs.
Continuing Resolution: Enacted legislation for agencies to continue in operation until the regular appropriation is enacted. Continuing resolutions usually specify a maximum rate for obligations during a specified period of time.
Continuum of Care: A program to help more than 330,000 homeless Americans get housing, job training, child care, and other services. The Continuum of Care, which is the centerpiece of the federal policy on homelessness, stresses permanent solutions to homelessness through comprehensive and collaborative community planning. In 1997, the Continuum of Care was one of 25 finalists, out of 1400 competitors, for the prestigious Innovations in American Government Award that is awarded by the Ford Foundation and the Kennedy School of Government at Harvard University. HUDWEB 1/4/99
Contract Authority: One of the basic forms of Budget Authority. Statutory authority under which contracts or other Obligations may be entered into prior to an appropriation for the payment of such obligations. The later enacted Appropriation provides cash to liquidate such obligations. (JFMIP Core; A-34, Part 11, Section 21.1 (Budget Authority), p. 11-3) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Control Activities: The policies and procedures which help ensure that management's directives are carried out, and that actions are taken to address risks to achievement of the entity's objectives. Control activities occur throughout the organization, at all levels and in all functions. They include approvals, authorizations, verifications, reconciliation, reviews of operation performance, security of assets, and segregation of duties. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Control Environment: The foundation for all other components of internal control, providing discipline and structure. Control environment factors include the integrity, ethical values, and competence of the entity's people; management's philosophy and operating style; the way management assigns authority and responsibility and organizes and develops its people; and the attention and direction provided by top management. The environment sets the tone for the organization, influencing the control consciousness of its people. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Cooperative Management Housing Insurance Fund (CMHI): One of four funds within the FHA Fund; used to finance the Section 213 Cooperative Housing Mortgage Insurance Program.
Council of Large Public Housing Authorities (CLPHA): The Council of Large Public Housing Authorities (CLPHA) is an association with 65 of the largest public housing authorities in the United States. The group's mission is to work for adequate funding and program improvements to support large public housing authorities. Web site for National Organizations Concerned with Mental Health, Housing, and Homelessness, www.prainc.com/nrc/98_orgs/nrc_ref_e.htm
Contracting Officer (CO): COs are HUD's expressly authorized agents and represent HUD with regard to contractual matters. Only COs may enter into, administer and terminate contracts. CO authority is delegated in writing and limited by the specific terms of each delegation.
Critical Success Factors: Key areas of activity in which favorable results are necessary for a company to reach its goal. DAMA web site at www.dmreview.com
Current Authority: Budget Authority made available by the Congress in, or immediately prior to, the fiscal year or years during which the funds are available for Obligation.
Data: Items representing facts, text, graphics, bit-mapped images, sound, analog or digital live-video segments. Data is the raw material of a system supplied by data producers and is used by information consumers to create information. DAMA web site at www.dmreview.com
Data Access Tools: An end-user oriented tool that allows users to build SQL queries by pointing and clicking on a list of tables and fields in the data warehouse. DAMA web site at www.dmreview.com
Data Dictionary: Listing of information about data elements. Data dictionaries commonly describe the contents of data elements, provide the names used by functional users of the system to refer to elements, as well as the name or representation used within the programming and tables of the system, and other descriptive information. The other descriptive information may include the logic used to obtain that element; the size of the element; formatted reports that use the element; and the source, type and potential users of the element. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Data Element: The most elementary unit of data that can be identified and described in a dictionary or repository which cannot be subdivided. DAMA web site at www.dmreview.com
Data Loading: The process of populating the data warehouse. Data loading is provided by DBMS-specific load processes, DBMS insert processes, and independent fastload processes. DAMA web site at www.dmreview.com
Data Mapping: The process of assigning a source data element to a target data element. DAMA web site at www.dmreview.com
Data Mining: A technique using software tools geared for the user who typically does not know exactly what to search for, but is looking for particular patterns or trends in large amounts of data. Data mining is the process of sifting through large amounts of data to produce data content relationships. DAMA web site at www.dmreview.com
Data Replication: The process of copying a portion of a database from one environment to other and keeping the subsequent copies of the data synchronized with the original source. Changes made to the original source are propagated to the copies of the data in other environments. DAMA web site at www.dmreview.com
Data Scrubbing: The process of filtering, merging, decoding, and translating source data to create validated data for the data warehouse. DAMA web site at www.dmreview.com
Data Stewardship: The process of managing information necessary to support program and financial managers and assuring data captured and reported is accurate, accessible, timely, and usable for decision-making and activity monitoring. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Data Store: A place where data is stored; data at rest. A generic term that includes databases and flat files. DAMA web site at www.dmreview.com
Data Transfer: The process of moving data from one environment to another environment. An environment may be an application system or operating environment. See Data Transport. DAMA web site at www.dmreview.com
Data Transformation: Creating "information" from data. This includes decoding production data and merging of records from multiple DBMS formats. It is also known as data scrubbing or data cleansing. DAMA web site at www.dmreview.com
Data Transport: The mechanism that moves data from a source to target environment. See Data Transfer. DAMA web site at www.dmreview.com
Data Warehouse: An implementation of an informational database used to store sharable data sourced from an operational database-of-record. It is typically a subject database that allows users to tap into a company's vast store of operational data to track and respond to business trends and facilitate forecasting and planning efforts. DAMA web site at www.dmreview.com
Data Warehouse Architecture: An integrated set of products that enable the extraction and transformation of operational data to be loaded into a database for end-user analysis and reporting. DAMA web site at www.dmreview.com
Data Warehouse Engines: Typically implemented as relational databases (RDBMS) or multi-dimensional databases (MDBMS). Data warehouse engines must provide strong query capabilities, fast load mechanisms, and large storage access capabilities. DAMA web site at www.dmreview.com
Data Warehouse Infrastructure: A combination of technologies and the interaction of technologies that support a data warehousing environment. DAMA web site at www.dmreview.com
Data Warehouse Management Tools: Software that extracts and transforms data from operational systems and loads it into the data warehouse. DAMA web site at www.dmreview.com
Database Management System (DBMS): An application or group of applications that control, protect, and facilitate access to a collection(s) of data. DAMA web site at www.dmreview.com
Date of Full Availability (DOFA): Date when a Public or Indian Housing project is ready for occupancy.
Davis-Bacon: Statutory requirement that persons working on Federally-supported projects be paid at least a minimum of prevailing wage rates.
Deferral: Under the Congressional Budget Impoundment Control Act, this is one type of impoundment in which the President may request to delay or postpone the execution of a program.
Definite Authority: Budget Authority which is stated as a specific sum at the time the authority is granted usually stated as "not to exceed".
Delta Update: Only the data that was updated between the last extraction or snapshot process and the current execution of the extraction or snapshot. DAMA web site at www.dmreview.com
Deobligation: An agency's cancellation or downward adjustment of previously recorded Obligations. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Derived Data: Data that is the result of a computational step applied to reference or event data. Derived data is the result either of relating two or more elements of a single transaction (such as an aggregation), or of relating one or more elements of a transaction to an external algorithm or rule. DAMA web site at www.dmreview.com
Development: A public housing project under an ACC.
Direct Endorsement: A program which allows qualified private lenders to process and endorse FHA mortgage loans.
Disbursements: Payments made using cash, checks, or electronic transfers. Disbursements include advances to others as well as payments for goods and services received and other types of payments made. (JFMIP Core, Pg. 48; Common Term) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Drill Down: A method of exploring detailed data that was used in creating a summary level of data. Drill down levels depend on the granularity of the data in the data warehouse. DAMA web site at www.dmreview.com
Dynamic Query: A query that is not pre-processed, but isprepared and executed at run time. Usually desktop-resident query tools dynamically construct the SQL. DAMA web site at www.dmreview.com
Earmarking: 1) Dedicating collections by law for a specific purpose or program. These include offsetting collections credited to Appropriation accounts. 2) Dedicating appropriations for a particular purpose. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Economic Development Administration (EDA): Organization within the U.S. Department of Commerce responsible for a number of grant and loan programs designed to help alleviate conditions in economically depressed areas of the country.
Emergency Shelter Grant (ESG): A Federal grant program designed to help improve the quality of existing emergency shelters for the homeless, to make available additional shelters, to meet the costs of operating shelters, to provide essential social services to homeless individuals, and to help prevent homelessness. HUDWEB, Continuum of Care and Veterans Programs Glossary
Employee Performance Planning and Evaluation System (EPPES): Performance appraisal program for all General Schedule (GS/GM) and Wage Grade employees.
Empowerment Zones and Enterprise Communities (EZ/EC): Designated low-income areas targeted to receive tax incentives, performance grants, and loans in order to create jobs, expand business opportunities, and support people looking for work. Initially authorized by Title XIII of the Omnibus Budget Reconciliation Act of 1993 (the Statute), additional EZ/ECs were authorized by the Taxpayer Relief Act of 1997. HUD web site at www.hud.gov:80/progdesc/ezec.html
Enterprise: A complete business consisting of functions, divisions, or other components used to accomplish specific objectives and defined goals. DAMA web site at www.dmreview.com
Enterprise Data: Data that is defined for use across a corporate environment.
Enterprise Data Warehouse: A single repository holding data from several operational sources that serves many different users, typically in different divisions or departments. DAMA web site at www.dmreview.com
Enterprise Modeling: The development of a common consistent view and understanding of data elements and their relationships across the enterprise. DAMA web site at www.dmreview.com
Entitlement: An underlying formula governing the allocation of Block Grant funds to eligible recipients. Entitlement grants are provided to larger urban cities (i.e., population greater than 50,000) and larger urban counties (greater than 200,000).
Entitlement Authority: Authority to make payments (including loans and grants) for which Budget Authority is not provided in advance by Appropriation. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Environmental Assessment (EA): A preliminary, written, environmental analysis required by EPA to determine whether a federal activity such as building airports or highways would significantly affect the environment; an EA may require preparation of more detailed Environmental Impact Statement. EPA Web site for Environmental/Biological-Related Technical Terms, www.epa.gov/grtlakes/seahome/grants/src/glosbis.htm
Environmental Impact Statement (EIS): A document prepared by or for EPA which identifies and analyzes, in detail, environmental impacts of a proposed action. As a tool for decision-making, the EIS describes positive and negative effects and lists alternatives for an undertaking, such as development of a wilderness area..EPA Web site for Environmental/Biological-Related Technical Terms, www.epa.gov/grtlakes/seahome/grants/src/glosbis.htm
Equal Employment Opportunity (EEO): Term which refers to a variety of activities to ensure non-discrimination in hiring, promoting, and managing employees.
Equal Housing Opportunity Plan (EHOP): Plan developed by Public Housing Agencies for use in Section 8 and Moderate Rehabilitation programs.
Event Level Architecture: The portion of an information architecture that supports the capture and recording of transaction data on individual financial events. It includes the data element structures and definitions, the valid values, and the mapping of financial events to system transactions. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Executive Information System (EIS): Systems designed for senior management. Typically these systems feature drill-down analysis and trend analysis capabilities and are highly graphical. A strategic decision support application that employs and easy-to-use interface, graphical displays. Used principally for tracking, communication, and control. Glossary of Terms, James Martin & Company
Executive Performance Appraisal System (EPAS): Performance appraisal program for all Senior Executive Service (SES) employees.
Expended Appropriations (Formally Accrued Expenditures): Changes during a given period that reflect the costs incurred and the need to pay for 1) services performed, 2) goods received/accepted, 3) amounts to be owed in the future under programs for which no current service or performance is required. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Expenditures: The balance in Standard General Ledger (SGL) account 4900, Expended Appropriations. Paid and unpaid expenditures for (a) services performed by employees, contractors, vendors, carriers, grantees, lessors, or other government funds; (b) goods and tangible property received; and (c) amounts becoming owed under programs for which no current service or performance is required (i.e., annuities, insurance claims, other benefit payments). (JFMIP Core; SGL, definition of account 4900). According to GAO it is the same as Outlay. HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Expense: The outflow of assets or incurrence of liabilities (or both) during a period as a result of rendering services, delivering or producing goods, or carrying out other normal operating activities. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Expired Account: An Appropriation or Fund Account in which the balance is no longer available for incurring new Obligations because the time available for incurring such obligations has expired. Expired accounts will be maintained by fiscal year identity for 5 years. During this 5-year period, obligations may be adjusted if otherwise proper and Outlays may be made from these accounts. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Expired Budget Authority: Budget Authority which is no longer available to incur new obligations. Such authority is still available for 5 years after the account expires for the payment of those valid obligations which were incurred before the authority expired. Unobligated Balances of expired budget authority remain available for 5 years after the account expires to cover adjustments to prior obligations or obligations that should have been, but may not have been, recorded at that time.
Executive Information Systems (EIS) aka Empowerment Information System (EIS): Tools programmed to provide canned reports or briefing books to top-level executives. They offer strong reporting and drill-down capabilities. These tools allow ad-hoc querying against a multi-dimensional database and most offer analytical applications along functional lines such as sales or financial analysis. DAMA web site at www.dmreview.com
Extract Date: The date data was extracted. DAMA web site at www.dmreview.com
Extract Frequency: The latency of data extracts, such as daily versus weekly, monthly, or quarterly. The frequency that data extracts are needed in the data warehouse is determined by the shortest frequency requested through an order or by the frequency required to maintain consistency of the other associated data types in the source data warehouse. DAMA web site at www.dmreview.com
Extract Specification: The standard expectations of a particular source data warehouse for data extracts from the operational database system-of-record. A system-of-record uses an extract specification to retrieve a snapshot of shared data and formats the data in the way specified for updating the data in the source data warehouse. An extract specification also contains extract frequency rules for use by the Data Access environment. DAMA web site at www.dmreview.com
Fair Housing Act: Legislation first enacted in 1968 and expanded by amendments in 1974 and 1988, which provides the Secretary with investigation and enforcement responsibilities for fair housing practices. Prohibits discrimination in housing and lending based on race, color, religion, sex, national origin, handicap, or familial status.
Fair Housing Assistance Program (FHAP): A Program to assist state and local agencies and community housing resources boards in processing Fair Housing Act complaints.
Fair Housing Initiatives Program (FHIP): A Program to assist states, local agencies, fair housing groups, and community housing resource boards in bringing public and private efforts together to combat housing discrimination.
Fair Market Rents (FMR): Rent Schedules published in the Federal Register which establish maximum eligible rent levels allowed under the Section 8 program by geographic area.
Farm Service Agency (FSA): FSA was formerly known as the Farmers Home Administration (FmHA). This agency of the U.S. Department of Agriculture ensures the well-being of American agriculture, the environment and the American public through efficient and equitable administration of farm commodity programs; farm ownership, operating and emergency loans; conservation and environmental programs; emergency and disaster assistance; domestic and international food assistance and international export credit programs.
Federal Accounting Standards Advisory Board (FASAB): Established to recommend federal accounting principles and standards to the Director of OMB, Secretary of the Treasury, and the Comptroller General. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Federal Acquisition Regulation (FAR): The FAR is the Federal Government regulation that establishes and directs procurement policies and procedures for all Federal agencies.
Federal Assistance: Those functions providing monetary support to state governments, local governments, private organizations, or individuals, including the functions of transfer payments, Grants and Subsidies, loans, and insurance. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Federal Information Processing Standards (FIPS): Standards and guidelines issued by National Institute of Standards and Technology (NIST) for use government-wide. NIST develops FIPS when there are compelling Federal government requirements such as for security and interoperability and there are no acceptable industry standards or solutions. (NIST Web site, 11/09/98)
Federal Home Loan Bank Board (FHLBB): Supervises Federal Home Loan Banks, which supply member banks with credit to enhance their service as savings depositories and as lenders of mortgage funds.
Federal Home Loan Mortgage Corporation (Freddie Mac): A federally chartered stockholder owned corporation which supports the secondary market for conventional mortgages.
Federal Housing Administration (FHA): An insuring entity established by legislation, administered by the Assistant Secretary for Housing, who is responsible for the Department's various mortgage insurance programs.
Federal Labor Relations Authority (FLRA): An independent Agency which governs the labor relations program in the Federal Government.
Federal National Mortgage Association (Fannie Mae): A federally chartered, stockholder owned corporation which supports the secondary market for both conventional mortgages and mortgages insured by the FHA and guaranteed by VA.
Federal Regional Council (FRC): Council of domestic agency heads, in various regions of the Country.
FHA Fund: This fund is comprised of four separate funds to finance specific FHA mortgage insurance programs: Mutual Mortgage Insurance Fund (MMI), Cooperative Management Housing Insurance Fund (CMHI), General Insurance Fund (GI), and Special Risk Insurance Fund (SRI).
Filters: Saved sets of chosen criteria that specify a subset of information in a data warehouse. DAMA web site at www.dmreview.com
Financial Accountability: An accounting for the resources of an entity needed for legal accountability for budgetary resources, stewardship over assets, protection of cash resources, and management and control of costs. Financial accountability includes the functions of budget execution, financial accounting, cash management, and cost management. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Financial Data Integrity Control: The structural discipline over data used in the financial accountability functions of budget execution, financial accounting, cash management, and cost accounting that is designed into financial management systems to ensure consistency with data used in the transaction tracking functions. Financial data integrity control provides the structural framework to ensure Financial Accountability functions within an agency are maintained consistently throughout the financial management systems. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Financial Event: Any occurrence having financial consequences to the federal government related to the receipt of Appropriations or other financial resources; acquisition of goods and services; payments or collections; recognition of guarantees, benefits to be provided, or other potential Liabilities; or other reportable financial activities. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Financial Management Systems: The financial systems and the financial portions of Mixed systems necessary to support financial management. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Financial Management Systems Architecture: The blueprint for the logical combination of Financial and Mixed Systems to provide government-wide and agency budgetary/financial management support for program and financial managers. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Financial System: An information system comprised of one or more applications, that is used for collecting, processing maintaining, transmitting, and reporting data about financial events; supporting financial planning or budgeting activities; accumulating and reporting cost information; or supporting the preparation of financial statements. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Financing: Those functions necessary to provide the financial resources to fund government operations and federal assistance including the functions of taxation, fee and revenue generation, public debt, deposit funds, and intra governmental collections. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Fiscal Year: Any yearly accounting period, regardless of its relationship to a calendar year. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Formula Characteristics Report (FCR): Provides data used by HUD to calculate PHA's share of CGP funding.
Finding of no significant impact (FONSI): A document presenting findings of an Environmental Assessment that a proposed project will not result in an action which will significantly affect the quality of human life. Environmental Review: Public Housing and 24 CFR Part 58 Directive Number: 97-8
Financial Systems Integration (FSI): This is a major departmental effort to integrate HUD's various financial management systems.
Full Time Equivalent (FTE): One FTE is 2,080 hours of paid employment. The number of FTEs is derived by summing the total number of hours (for which included categories of employees) are paid by the appropriate categories of employees and dividing by 2,080 hours (one work-year). Appropriate categories include, but are not limited to, overtime hours, hours for full-time permanent employees, temporary employees, and intermittent employees who may not have been paid for an entire reporting period. FSIDQ Team. The number of full-time employees it would take to work the total number of hours worked by all employees during a specific reporting period, regardless of schedules. Operating Manual, The Standard Form 113, Summary Data Reporting System, OPM Web site, December 1998.
Fund or Fund Account: A summary account established in the Treasury for each Appropriation and/or fund showing transactions to such accounts. Each such account provides the framework for establishing a set of balanced accounts on the books of the agency concerned. As used in OMB Circular A-34, this phrase refers to general fund expenditure accounts, special fund expenditure accounts, public enterprise revolving funds, Intra governmental revolving funds, management funds, trust fund expenditure accounts, and trust revolving fund accounts. (JFMIP Core; OMB Circular A-34, Part 11, Section 21.1, p. 11-4 and 5) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
General Controls: The structure, methods, and procedures that provide the overall control environment affecting the financial management systems. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
General Insurance Fund (GI): One of the four funds comprising the FHA fund, which is used to finance most of the higher-risk mortgage insurance programs for low- and moderate-income families.
General Services Administration (GSA): The largest civilian Federal agency buyer of general supplies and services. It provides operational supplies and services to the civilian Federal agencies through its Federal Supply Service. Most of these supplies are furnished by independent contractors. The GSA Small Business Centers provide advice to small businesses about GSA's contracting opportunities. GSA Internet Site at www.gsa.gov
Government National Mortgage Association (GNMA or Ginnie Mae): Major Departmental organization responsible for administering secondary market programs involving insured mortgage loans such as the Mortgage-backed Securities Program.
Government Online Accounting Link System (GOALS): The electronic network which ties agencies to Treasury and each other for the exchange of information. Over the network, agencies can transfer funds to each other and receive notification that Treasury has accomplished disbursements. Also, agencies and Treasury can submit and receive reports once exchanged in hard copy format by mail. The GOALS network can be used with a wide variety of terminals and modems. (JFMIP Core; Common Term) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Government Operations: Those functions necessary to run the basic operational activities of the government and to provide services, such as law enforcement and national defense, which are non-monetary in nature. Government operations include the functions of personnel, acquisition, property management, and inventory management. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Government Technical Representative (GTR): HUD program office employees who support contracting personnel in technical and programmatic matters related to contracts. GTRs are chiefly responsible for monitoring contractor performance, inspecting contract products and contractor services, preparing documentation to support acceptance or rejection of contractor work, alerting the CO to potential and actual contract problems, and recommending corrective action (e.g., changes to the contract).
Government-wide Financial Management System: A system which contains information on the federal government as a whole or which handles particular financial management services for multiple agencies by a single, designated service provider. These systems support government-wide decision-making, centralized processing, and consolidated information requirements. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Gramm-Rudman-Hollings: Legislation originally passed in 1985 to provide for systematic reduction in the budget deficit by sequestering (permanently withholding from availability) calculated percentages of new budget authority for each program, project, or activity receiving appropriations, if the Administration and Congress do not meet the targets through other means.
Grant: A federal grant maybe defined as a form of assistance authorized by statute in which a federal agency (the grantor) transfers something of value to a party (the grantee) usually, but not always, outside of the federal government, for a purpose, undertaking, or activity of the grantee which the government has chosen to assist, to be carried out without substantial involvement on the part of the federal government. The "thing of value" is usually money, but may, depending on the program legislation, also include property or services. The grantee, again depending on the program legislation, may be a state or local government, a nonprofit organization, or a private individual or business entity. Programs administered by state governments comprise the largest category, involving federal outlays of over $100 billion a year. Principals of Federal Appropriations Law, Volume II GAO/OGC-92-13
Grants Management Center (GMC): A HUD organization which processes competitive grant applications, determines formula grant allocations, and supports the public housing operating subsidy program. GMC Homepage on the HUDWEB
Hatch Act: Act prohibiting partisan political activity on the part of federal employees.
Healthy Homes for Healthy Children: A new life-saving initiative to help parents protect their children from potentially deadly hidden dangers in their homes. TV home improvement expert Bob Vila appears in television and print ads that tell parents how to make their homes safe from injury. www.hud.gov/hhchild.html
Homebuyer Protection Plan: A HUD package of home appraisal reforms that will increase the level of consumer confidence in the homebuying process and benefit 800,000 families who get Federal Housing Administration mortgages each year. HUD web site at www.hud.gov/pressrel/pr98-206.html
Home Mortgage Disclosure Act (HMDA): The Home Mortgage Disclosure Act of 1975, as amended in 1989, requires most financial institutions and mortgage lenders that make mortgage loans, home improvement loans, or home refinance loans to collect and disclose information about their lending practices. Office Of The Assistant Secretary For Housing-Federal Housing Commissioner Mortgagee Letter 94-22, May 4, 1994
HOME: Provides funds to local governments and states for new construction, rehabilitation, acquisition of standard housing, assistance to homebuyers, and tenant-based rental assistance.
Home page: Generally refers to HUD's internet web site: HUD's Homes and Communities Page.
HOPE I: No longer funded. Provided financial assistance for public housing authorities in the form of planning and implementation grants to be used in conjunction with the development of affordable homeownership programs for public housing residents involving the sale of public housing units.
HOPE II: Provided financial assistance for the creation of homeownership opportunities for low to moderate income families in government-insured or -owned of FHA multifamily properties
HOPE III: Provided financial assistance for the creation of home ownership opportunities for low to moderate income, first-time homebuyers utilizing single family properties.
HOPE VI: HOPE VI, or the Urban Revitalization Program, enables demolition of obsolete public housing, revitalization of public housing sites and distribution of supportive services to the public housing residents affected by these actions.
Housing Assistance Council (HAC): A private organization which provides funds, training, and other types of assistance to nonprofit groups to facilitate construction of lower-income housing in rural areas.
Housing Assistance Plan (HAP): Housing Plans required of recipients of block grant funds. The Housing and Community Development Act of 1974 required that assisted housing program funds, including Section 8 assistance, be distributed on the basis of HAPs.
Housing Development Grant Program (HODAG): A Grant program authorized by Section 17 of the Housing and Urban Renewal.
Housing Finance Agencies (HFA): State or local agencies responsible for financing and preserving privately owned low- and moderate-income housing within the state or locality.
Housing for the Elderly and Handicapped: Program authorized by Section 202 of the National Housing Act. This program provides direct Federal loans to nonprofit sponsors for construction and mortgage financing of housing for elderly and handicapped.
HUD Acquisition Regulation (HUDAR): The HUDAR is HUD's regulation to implement the Federal Acquisition Regulation (FAR). The HUDAR does not repeat the requirements of the FAR. Rather, it supplements the FAR by establishing HUD-specific procurement requirements.
HUDweb: HUD's intranet - an internal web site available only to HUD employees.
HUD Teleprocessing Network (HUDNET): Nationwide telecommunications network linking Field Offices with HUD Computer Center and other mainframe computer sites.
HUD Veteran Resource Center (HUDVET): HUDVET was established by Secretary Andrew Cuomo in cooperation with National Veteran Service Organizations (VSO's) to provide information concerning veterans’ programs. HUDVET is housed within the HUD Office of Community Planning and Development,. Participating VSO’s include: American Ex-Prisoners of War; American GI Forum of the U.S.; American Gold Star Mothers; American Legion; American Veterans Committee; American Veterans of WWII, Korea and Vietnam (AMVETS). Information is provided through an 800 number and the internet. HUD web site at www.hud.gov/hudvet/vetmain.html
Imprest Fund: A fixed-cash or petty-cash fund in the form of currency, coin, or Government check, which has been advanced as Funds Held outside of Treasury and charged to a specific Appropriation account by a Government agency official to an authorized cashier for cash payment or other cash requirement as specifically authorized. The fund may be a revolving type, replenished to the fixed amount as spent or used, or may be of a stationary nature such as a change-making fund. (JFMIP Core; TFM 4-3020) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Indefinite Authority: Budget Authority of an unspecified amount of money, usually stated as "such sums as may be necessary".
Information: Data that has been processed in such a way that it can increase the knowledge of the person who receives it. Information is what individuals start with before it is fed into a data capture transaction processing system. Information is also the output of information systems. DAMA web site at www.dmreview.com
Information System: The organized collection, processing, transmission, and dissemination of information in accordance with defined procedures, whether automated or manual. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Information Technology (IT): Any equipment or interconnected system or subsystem of equipment, that is used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the executive agency. For purposes of the preceding sentence, equipment is used by an executive agency if the equipment is used by the executive agency directly or is used by a contractor under a contract with the executive agency which (i) requires the use of such equipment, or (ii) requires the use, to a significant extent, of such equipment in the performance of a service or the furnishing of a product. It does not include any equipment that is acquired by a Federal contractor incidental to a Federal contract. Information Technology Reform Act, Sec 5002
Informational Resources Management (IRM): Term used to refer to current Federal efforts to improve the integration and management of automated and other data.
Inspector General (IG): The head of the Department's Office of Inspector General, appointed by the President, responsible for conducting audits and investigations of HUD programs and operations.
Integration: The use of common processes, transmission, and standardized data to effectively and efficiently manage and report on the use of financial resources and to track the financial implications of activities of the federal government. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Intergovernmental Personnel Act (IPA): Act which permits temporary assignments of employees between public and private sectors.
Internal Control: A process, effected by the management and other personnel of an entity, designed to provide reasonable assurance regarding the achievement of objectives in the following categories: (i) effectiveness and efficiency of operations and programs, (ii) reliability of information and financial reporting, and (iii) compliance with applicable laws and regulations. (JFMIP Framework). According to GAO, internal control is a plan of organization, methods, and procedures adopted by management to ensure that (1) resource use is consistent with laws, regulations, and policies; (2) resources are safeguarded against waste, loss, and misuse; and (3) reliable data are contained, maintained, and fairly disclosed in reports. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Internal Control System Monitoring: The process of assessing the quality of the Internal Control system over time. This is accomplished by ongoing monitoring in the course of operations and/or separate evaluations based on an assessment of risks and the effectiveness of the ongoing monitoring. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Invitation for Bids (IFB): An IFB is the instrument used to solicit bids for proposed contracts using the sealed bidding procurement method.
Joint Financial Management Improvement Program (JFMIP): A joint and cooperative undertaking of OMB, GAO, the Department of the Treasury, and OPM, working in cooperation with each other and with operating agencies to improve financial management. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Kids Next Door: A HUD web site where kids can learn more about being good citizens, meet cool people, see neat things, and visit awesome places. HUD web site at www.hud.gov/kids/kids.html
Letter of Credit: Line of credit to a grant recipient established at time of approval of application.
Letter of Determination (LOD): Civil rights statutes, other than the Fair Housing Act, use a different two step process to communicate findings: a Letter of Findings (LOF), which may be subject to challenge by the parties, followed by a Letter of Determination (LOD). HUD Directive Number: 96-1, Subject: Multi-jurisdictional Complaints issued May 24, 1996
Letter of Findings (LOF): Civil rights statutes, other than the Fair Housing Act, use a different two step process to communicate findings: a Letter of Findings (LOF), which may be subject to challenge by the parties, followed by a Letter of Determination (LOD). HUD Directive Number: 96-1, Subject: Multi-jurisdictional Complaints issued May 24, 1996
Liability: Assets owed for items received, services received, assets acquired, construction performed (regardless of whether invoices have been received), an amount received but not yet earned, or other Expenses incurred. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Limitation: A funding restriction, imposed by OMB, a department, or an agency, that places a ceiling for Obligational/spending Authority. The limitation may exist at any level within a funding structure or may be imposed using an independent structure. (JFMIP Core; Common Term) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Loan Management: Function of administering insured loans and servicing the portfolio of FHA-insured mortgages which have been assigned to the Secretary subsequent to default by mortgagors.
Local Area Network (LAN): Network in a local office linking microcomputer workstations and providing shared access to centralized local data bases.
Loss Mitigation: Reduction in risk of home mortgage foreclosure. The Department's loss mitigation approaches generally fall into two broad categories -- (a) those which (if utilized successfully) would result in curing the default and retaining homeownership, and (b) those which would result in the relinquishment of homeownership, by means of a sale to a third party or by a voluntary conveyance of the property by deed in lieu of foreclosure. HUD Mortgagee Letter, Subject: FHA Loss Mitigation Procedures - Special Instructions dated November 12, 1996
Low Income: Income that does not exceed 80 percent of area median income.
Low Income Housing Tax Credits (LIHTC): A way of obtaining financing to develop low-income housing. Government programs provide dollar-for-dollar credit toward taxes owed by the housing owner. These tax credits can be sold, or used to back up bonds that are sold, to obtain financing to develop the housing.
Major Reconstruction of Obsolete Project (MROP): Provides funds to PHAs for rehabilitation of public housing developments.
Merit Pay: Performance-based pay system for managers and supervisors, Grades 13-15.
Merit Systems Protection Board (MSPB): An independent Agency which hears and adjudicates Federal employees' allegations of abuse of merit principles and other appeals.
Meta data: Data about data, i.e., name, length, valid values, or description of a data element. Meta data is stored in a data dictionary and repository. It insulates the data warehouse from changes in the schema of operational systems. DAMA web site at www.dmreview.com
Mixed-Finance: Refers to the combination of public housing funds with other government and private funds to develop low-income and public housing authorized to PHAs by 24CFR 941.
Mixed-Income: Refers to a resident mix that includes families with various income levels within one development. Mixed-income developments combine public housing families with other residents in order to decrease the economic and social isolation of these families.
Mixed System: An information system that supports both Financial and Non-financial functions of the federal government or components thereof. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Modernization: Program authorized by the Housing Act of 1937 for upgrading low-rent public housing projects.
Mortgage Bankers Association of America (MBA): National organization which seeks to improve mortgage practices and marketing activities.
Mortgage-backed Securities Program: A program administered by GNMA, which guarantees timely payment of principal and interest on trust certificates or other securities backed by a trust pool of FHA insured or VA guaranteed mortgages and issued by approved private corporate entities.
Multifamily Assisted Housing Reform and Affordability Act of 1997 (MAHRA): A legislative act enacted to preserve low-income rental housing affordability while reducing the long-term costs of Federal rental assistance, including project-based assistance, and minimizing the adverse effect on the FHA insurance funds. HUD established the Office of Multifamily Housing Assistance Restructuring (OMHAR) to administer the Mark-to-Market program and to implement the requirements of the act. Federal Register 9/11/1998 posted on HUD web site at www.hud.gov:80/omhar/readingrm/24284.pdf
Multiple-Year Authority: Budget Authority which is available for a specified period of time in excess of 1 fiscal year. This authority generally takes the form of 2-year, 3-year, etc., availability but may cover periods that do not coincide with the start or end of a fiscal year. Also known as "forward funding".
Mutual Mortgage Insurance Fund (MMI): One of four separate funds within the FHA Fund; provides funds for home mortgage insurance.
National Association of Real Estate Brokers (:NAREB): The oldest minority trade association in America founded in 1947 on the principle that all citizens have the right to equal housing opportunities, regardless of race, creed, or color. Internet Site: www.nareb.com
National Association of County Officials (NACO): An organization of officials in county governments which provides research and reference services for such officials and represents their interests at the national level.
National Association of Home Builders (NAHB): An organization which represents home builders at all levels of government and provides information on new developments in the housing industry. It is also responsible for initiating the Homeowners Warranty Corporation which provides a guarantee of workmanship in residential homes.
National Association of Housing and Redevelopment Officials (NAHRO): An organization which develops new techniques related to the finance, design, construction and management of housing. The NAHRO also plays a key role by consulting with Federal Agencies and the Congress on U.S. housing policy.
National Association of Realtors (NAR): An organization which represents the interests of realtors and promotes education, professional standards, and modern techniques in real estate practices.
National Federation of Federal Employees (NFFE): One of two labor organizations having bargaining representation for selected HUD employees.
National Finance Center (NFC): Servicing agent for HUD's payroll/personnel system.
National Homeownership Foundation (NHF): An organization which encourages private and public organizations at the national, state, and local levels to provide increased homeownership opportunities in urban and rural areas for low-income families.
National Institute of Building Sciences (NIBS): A nonprofit organization engaged in improvements in the area of building science and technology.
National League of Cities (NLC): The country's largest and most representative organization serving municipal governments. Founded in 1924, today its direct members include 49 state municipal leagues and 1,500 communities of all sizes. Through the membership of the state municipal leagues, NLC represents more than 18,000 municipalities. www.nlc.org
National Partnership for Reinventing Government (formerly known as the National Performance Review ) (NPR): A review of the federal government led by Vice President Al Gore which resulted in improvement recommendations. The report, Creating a Government that Works Better & Costs Less, was issued September 7, 1993. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
National Tenants Organization (NTO): Organization which represents tenants in subsidized housing.
Native American Housing Assistance and Self-Determination Act of 1996 (NAHASDA): Legislation enacted on October 26, 1996. NAHASDA reorganizes the system of Federal housing assistance to Native Americans by eliminating several separate programs of assistance and replacing them with a single block grant program. In addition to simplifying the process of providing housing assistance, the purpose of NAHASDA is to provide Federal assistance for Indian tribes in a manner that recognizes the right of Indian self-determination and tribal self-governance.
No-Year Authority: Budget Authority that remains available for Obligation for an indefinite period of time, usually until the objectives for which the authority was made available are attained.
Non-Financial System: An information system that supports non-financial functions of the federal government or components thereof; any financial data included in the system are insignificant to agency financial management and/or not required for the preparation of financial statements. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Notice of Funding Availability (NOFA): Published in the Federal Register to announce competitive funding programs.
Object Classification: A method of classifying Obligations and Expenditures according to the nature of services or articles procured, e.g., personal services, supplies and materials, and equipment. (JFMIP Core) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Obligated Balance: Obligations already incurred for which payment has not yet been made. HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Obligational Authority: The sum of (1) Budget Authority provided for a given fiscal year, (2) Unobligated Balances of amounts brought forward from prior years, (3) amounts of offsetting collections to be credited to specific funds or accounts during that year, and (4) Transfers between funds or accounts. The balance of obligational authority is an amount carried over from one year to the next because not all obligational authority that becomes available in a fiscal year is obligated and paid out in that same year. Balances of obligational authority are described as: Obligated, Unobligated, and Unexpended. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Obligations: An amount corresponding to an order placed, contract awarded, services received, and similar transaction for bona fide needs existing during a given period that will require payment during the same or future period and that complies with applicable laws and regulations. (JFMIP Core; A-34, Sec. 21.1,p. 11-7) (SGL, corresponds to Account 4800, Undelivered Orders)
Obligations Incurred: Amounts of orders placed, contracts awarded, services received, and similar transactions during a given period that will require payments during the same or a future period. Such amounts will include Outlays to liquidate those obligations. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Office of Management and Budget (OMB): An Executive Agency which, assists the President in overseeing the preparation of the Federal budget and to supervise its administration in Executive Branch agencies. In addition, OMB oversees and coordinates the Administration's procurement, financial management, information, and regulatory policies. www.whitehouse.gov/WH/EOP/OMB/html/ombhome.html
Officer Next Door: A HUD Program designed to revitalize distressed neighborhoods by encouraging police officers to live in them. The homes have been acquired through foreclosure on defaulted mortgages insured by the Federal Housing Administration (FHA) at half off the FHA-listed price. Each participating officer signs a contract agreeing to live in the home at least three years. Those who receive an FHA-insured mortgage can buy homes with a down payment of as little as $100. Working with local elected officials, HUD designates neighborhoods as revitalization areas -- of which there are now over 500 -- for participation. The neighborhoods are typically in low- and moderate-income areas, have many vacant properties, and often have high crime rates, but are considered good candidates for economic development and improvement. HUD web site at www.hud.gov/pressrel/pr98-460.html
OMB Circular A-76: Official Office of Management and Budget (OMB) rule establishing policies and procedures to determine whether commercial-type work should be done by contract with private sources rather than in-house.
OMB Circular A-102: Official Office of Management and Budget (OMB) rule defining uniform administrative requirements for grants-in-aid to state and local governments.
OMB Circular A-123: Official Office of Management and Budget (OMB) rule prescribing policies for Federal Departments and Agencies to follow in establishing and maintaining internal controls in program and administrative activities.
Office of Personnel Management (OPM): An Executive Agency, which is the federal government's human resources agency. OPM administers a merit system for federal employment that includes recruiting, examining and promoting people on the basis of their knowledge and skills, regardless of their race, religion, sex, political influence or other non-merit factors. www.opm.gov/html/mission.htm
Office of Small and Disadvantaged Business Utilization (OSDBU): OSDBU is responsible for the development and administration of HUD's Procurement Opportunity Program (POP). OSDBU helps small businesses understand HUD's operations and needs, and will direct them to appropriate sources of information.
One-Year (Annual) Authority: Budget Authority which is available for obligations only during a specific fiscal year and which expires, if not obligated, at the end of that time. Also known as "fiscal year" or "annual" budget authority.
Operational Database: The database-of-record, containing data that continually change as updates are made and that reflect the current value of the last transaction. The operational database is the source of data for the data warehouse. DAMA web site at www.dmreview.com
Operating Subsidies: Payments authorized by the U.S. Housing Act of 1937 for operating costs of low-rent public housing projects to assure the low-income character of the projects involved.
Organizational Structure: The offices, divisions, branches, etc. established within an entity based on responsibility assignments, whether functional or program related. (JFMIP Core; Common Term) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Outlay: The measure of government spending for budget purposes. Payments to liquidate Obligations (other than the repayment of debt). Except where outlay figures are labeled as gross, they are stated net of any related refunds and offsetting collections. Outlays generally are equal to cash Disbursements, but they are also recorded for cash-equivalent transactions, such as the subsidy cost of direct loans and loan guarantees, and interest accrued on public issues of the public debt. (JFMIP Core; A-11, Section 14.1, p. 35) (Note that, although not technically correct, the terms 'expenditures' and 'net disbursements' are sometimes used interchangeably with 'outlays') According to GAO, outlays are the issuance of checks, disbursement of cash, or electronic transfer of funds made to liquidate a federal obligation. Outlays also occur when interest on the Treasury debt held by the public accrues and when the government issues bonds, notes, debentures, monetary credits, or other cash-equivalent instruments in order to liquidate obligations. Outlays are stated both gross and net of offsetting collections. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Parent Appropriation: The appropriation from which the Allocation was made.
Participating Administrative Entity (PAE): A public agency (including a State housing finance agency, a local housing agency, or a community development corporation), a nonprofit organization, or a non-public entity (including a law firm or an accounting firm), or a combination of such entities, that meets the statutory and regulatory requirements under section 513(b) of MAHRA to implement mortgage restructuring and rental assistance sufficiency plans (Restructuring Plans) for eligible multifamily housing properties. 04/19/99 Glossary of Mark to Market Program Procedures Operating Guide
Partnership for Advancing Technology in Housing (PATH): An interagency partnership with a goal of reducing the monthly cost of new housing by 20 percent by FY 2010. The principal categories f monthly housing costs are (!) payments of principal and interest of the mortgage loan, (2) taxes and insurance premiums, (3) utility and other operating costs, and (4) maintenance and repair. 3/15/1999 Outcome Indicator 1.1.5: Final FY 2000 Annual Performance Plan
Performance Funding System (PFS): Formula used to calculate the amount of operating subsidies required by each PHA to operate its public housing units.
Permanent Authority: Budget Authority that is available as the result of previously enacted legislation and which does not require new legislation for the current year.
Population: See Data Loading and Data Replication
Position Description (PD): A position description is a document describing duties, supervisory controls and responsibilities for a particular position. It classifies those elements and establishes pay schedule, job title, series, grade and competitive level. The position description describes one or more positions. HUDWEB http://hudweb.hud.gov/refs/you/fpsovr/Fpsovr4.htm
Procurement Opportunity Program (POP): Administered by the Office of Small and Disadvantaged Business Utilization (OSBDU), the POP seeks to provide direct contracting and subcontracting opportunities to businesses and organizations that have been designated as eligible for preferential treatment (e.g., small, small disadvantaged, and women-owned small businesses).
Program: An organized set of activities directed toward a common purpose or goal that an agency undertakes or proposes to carry out its responsibilities. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Program Execution: The processes necessary to carry out program objectives and provide information to monitor and manage program execution activities. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Program, Project, or Activity (PPA): An element within a budget account. For annually appropriated accounts, the PPAs are defined by the Appropriations Acts and accompanying reports and documentation; for accounts not funded by annual appropriations, they are defined by the program and financing schedules provided in the "Detailed Budget Estimates" in the Federal Budget. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Program Structure: The budget programs, activities, etc. on which budgetary decisions are made, whether legally binding, as in Appropriation limitations, or in the nature of policy guidance, as in Presidential pass backs, Congressional markup tables, or internal agency decisions. (JFMIP Core; SGL p. IV-1) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Project: A planned undertaking of something to be accomplished, produced, or constructed, having a finite beginning and finite end. Examples are a construction project or a research and development project. (JFMIP Core; SGL p. IV-7) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Propagated Data: Data that is transferred from a data source to one or more target environments according to propagation rules. Data propagation is normally based on transaction logic. DAMA web site at www.dmreview.com
Property Disposition (PD): Term which refers to disposition by sale of FHA-insured, Section 312 or Section 202, property foreclosed on and acquired by the Department.
Public Housing Agency (PHA): Organization created by local government which administers HUD's Low-Income Public Housing Program and other HUD programs.
Public Housing Authority Directors' Association (PHADA): A professional trade association representing local housing authorities from across America. The association was founded in 1979 and now represents nearly 1,700 members. PHADA serves as liaison between its membership, the Department of Housing and Urban Development and the United States Congress. PHADA Webpage at www.webcom.com/house
Public Housing Disposition: Refers to the sale or other legal action that a Public Housing Authority takes to release itself from ownership of a public housing project.
Query: A usually complex SQL SELECT statement created to retrieve data from a database. The retrieved data is used in decision support. DAMA web site at www.dmreview.com
Query Governor: A facility that terminates a database query when it has exceeded a predefined threshold. DAMA web site at www.dmreview.com
Query Response Time: The time it takes for the warehouse engine to process a complex query across a large volume of data and return the results to the requester. DAMA web site at www.dmreview.com
Real Estate Settlement Procedures Act (RESPA): Requires that all borrowers under Federal mortgage loan or insurance programs must receive specified information regarding the loan transaction.
Reapportionment: A revision of a previous Apportionment of budgetary resources for an Appropriation or Fund Account. This must be approved by OMB. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Refresh Technology: A process of taking a snapshot from one environment and moving it to another environment overlaying old data with the new data each time. DAMA web site at www.dmreview.com
Replicated Data: Data that is copied from a data source to one or more target environments based on replication rules. Replicated data can consist of full tables or rectangular extracts. DAMA web site at www.dmreview.com
Repository: An integrated holding area for enterprise meta data. The contents should be definable, loadable, and retrievable regardless of the originating tool, platform, programming language, or DBMS. DAMA web site at www.dmreview.com
Request for Proposals (RFP): A RFP is the instrument used to solicit proposals/offers for proposed contracts using the negotiated procurement method.
Request for Quotations (RFQ): A RFQ is the instrument used to solicit price quotes for proposed contracts using the simplified acquisition procurement method.
Rescission: Legislation enacted by Congress that cancels the availability of budgetary resources previously provided by law before the authority would otherwise lapse. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Reduction-in-Force (RIF): Action by management to reduce or adjust an agency's workforce. RIFs may involve reassigning employees to different organizations or positions, downgrading employees, or separating employees from the Federal service.
Reimbursable Order: May also be known as Customer Order. Order for goods and services to be provided by the agency to another entity in return for payment. (JFMIP Core; Common Term) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Reimbursement: A sum (1) that is received by the federal government as a repayment for commodities sold or services furnished and (2) that is authorized by law to be credited directly to specific Appropriation and Fund Accounts. These amounts are deducted form the total Obligations Incurred (and Outlays) in determining net obligations (and outlays) for such accounts. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Rent Supplements: Supplemental payments to owners of private housing on behalf of qualified low-income tenants, authorized by Section 101 of the Housing and Urban Development Act of 1965. New contracts are no longer available and have been replaced generally by the Section 8 program.
Rental Rehabilitation: Grants to cities and states for rental housing rehabilitation. These grants, authorized by Section 17 of the Housing Act of 1937, as amended by the Housing and Urban-Rural Recovery Act of 1983, are designed to attract private financing to rehabilitation.
Reobligation: Obligation of deobligated funds for another purpose. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Reprogramming: Shifting funds within an Appropriation or Fund Account to use them for different purposes than those contemplated at the time of appropriation, e.g., different Object Class. While a Transfer of funds involves shifting funds from one account to another, reprogramming involves shifting funds within an account. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Reservation: A set-aside of funds without the detail of what it will be used for. That is, funds for a particular initiative that are removed from availability although the specific needs for the initiative are not yet defined and the procurement process for that initiative will not be begun until some later date.
Resident Management: Involvement of public housing residents in the day-to-day management and maintenance functions of their housing properties through a contract between the Public Housing Agency and a nonprofit, democratically-selected tenant management corporation.
Resident Ownership: A program to provide full homeownership opportunities for residents of public housing and surrounding low-income communities through a combination of direct sales to tenants and conversions, utilizing resident management, corporations and other nonprofit entities. (Also, see "Urban Homesteading").
Restoration: An Unobligated amount previously withdrawn (that is, Transferred out of an Appropriation account) by administrative action that is returned to the account and again made available for Obligation and Outlay. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Risk Assessment: The identification and analysis of relevant external and internal risks to achievement of established objectives, forming a basis for determining how risks should be managed. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Roll Up Query: Query that summarizes data at a level higher than the previous level of detail. DAMA web site at www.dmreview.com
Schedule A: An excepted appointment made to positions for which it is not practical to examine (attorney positions are included by law).
Schedule B: An excepted appointment made to positions for which there are no competitive exams; many Schedule B appointments may later lead to conversion to competitive appointments (e.g., cooperative education program appointments).
Schedule C: Type of appointment, exempt from competitive procedures, used for hiring individuals involved in setting Presidential policies and those serving in confidential positions reporting to policy makers.
Section 3: A section of the Housing and Urban Development Act of 1968 which obligates public housing authorities (PHAs) to afford residents access to jobs and contracting opportunities created by federal funding. HUD Web site @ www.huduser.org/publications/finance/finance/report.pdf pg. 5
Sec 5(h): Provides that a PHA may sell all or a portion of a public housing development to eligible residents in accordance with an approved homeownership plan.
Section 8: Housing Assistance Payments Program, authorized by the Housing and Community Development Act of 1974.
Section 8(a): - Section 8(a) of the Small business Act authorizes Small Business Administration (SBA) to enter into contracts with other federal agencies to supply needed goods and services. The SBA in turn subcontracts the actual performance of the work to small businesses enrolled in the SBA's 8(a) Program. The goal of the 8(a) Program is to help eligible small firms become independently competitive for contracts.
Section 9 Operating Subsidies: Section 9(a) of the U.S. Housing Act of 1937 authorizes HUD to make annual contributions to Public Housing Authorities to pay for the operation of public housing rental units. The payments are called Operating Subsidy.
Section 106a: Technical assistance to nonprofit sponsors of Federally-assisted housing programs and counseling to tenants and homeowners, authorized by the Housing and Urban Development Act of 1968.
Section 106b: Loans to nonprofit sponsors of Federally-assisted housing programs, authorized by the Housing and Urban Development Act of 1968.
Section 202: Loans for the construction or rehabilitation of housing for the Elderly and Handicapped, authorized by the Housing Act of 1950.
Sec. 202 Mandatory Conversion: Requires Public Housing Authorities to demolish or sell certain public housing units which cannot be reasonably operated or revitalized due to their deteriorated condition.
Section 203: Basic Single Family housing mortgage insurance.
Section 207: Basic Multifamily housing mortgage insurance.
Section 221 (d) (2): Mortgage insurance on Single Family housing for low- and moderate-income families.
Section 221 (d) (3): Mortgage insurance on Multifamily housing for low- and moderate-income families.
Section 223 (e): Mortgage insurance for housing in older declining neighborhoods.
Section 223 (f): Mortgage insurance for refinancing of existing Multifamily housing.
Section 231: Mortgage insurance for housing constructed or rehabilitated primarily for elderly persons.
Section 235: Mortgage insurance and interest subsidies for low- and moderate-income home buyers.
Section 236: Rental and cooperative housing subsidies and mortgage insurance to reduce mortgage interest costs on rental units for lower income families.
Section 312: Rehabilitation Loan Program which provides low-interest loans for the rehabilitation of housing in certain Federally-aided areas.
SELECT: A SQL statement (command) that specifies data retrieval operations for rows of data in a relational database. DAMA web site at www.dmreview.com
Self-Help Homeownership Opportunity Program (SHOP): The Self-Help Homeownership Opportunity Program enables families to become homeowners with an investment of "sweat equity" – contributing their own labor to help with such tasks as painting, landscaping, carpentry and roofing. HUD grants will provide subsidies averaging $10,000 to lower the price of each home. Families unable to afford a home and having incomes below 80 percent of the area median income are eligible to receive HUD assistance under SHOP. HUD web site at hudweb.hud.gov/focus/current/jul01foc.htm
Senior Executive Service (SES): Personnel/Payroll system for executives established by the Civil Service Reform Act of 1978. Positions covered under SES include both career and non career personnel.
Sequestration: The cancellation of budgetary resource provided by discretionary Appropriations or direct spending law. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Shared System: A government-wide system used by agencies where they have information/data definitions common to all users to effectively and efficiently support particular functions. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Single, Integrated Financial Management System: A unified set of Financial Systems and the financial portions of Mixed Systems encompassing the software, hardware, personnel, processes (manual and automated), procedures, controls, and data necessary to carry out financial management functions, manage financial operations of the agency, and report on the agency's financial status to central agencies, Congress, and the public. Unified means that the systems are planned for and managed together, operated in an integrated fashion, and linked together electronically in an efficient and effective manner to provide agency-wide financial system support necessary to carry out the agency's mission and support the agency's financial management needs. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Single-Room Occupancy (SRO): The Section 221(d) program provides mortgage insurance for multifamily properties consisting of single-room occupancy (SRO) apartments. These apartments are intended for people--usually a single person--who have a source of income but are priced out of the rental apartment market. HUD Web site @ www.hud.gov:80/progdesc/221d--df.html
Site Appraisal and Market Analysis (SAMA): Certain processing procedures required for commitment of FHA mortgage insurance on most Multifamily projects and large subdivisions.
Small Business Administration (SBA): The SBA offers a wide variety of assistance to small and small disadvantaged businesses. HUD contracting offices work closely with the SBA in seeking small business suppliers. Local SBA offices frequently can direct firms to agencies that purchase the products they offer. The SBA can also provide names and addresses of prospective military and civilian agency customers. Information about the SBA's programs and services are available for the internet at: SBA Web site at www.sba.gov
Source Database: An operational, production database or a centralized warehouse that feeds into a target database. DAMA web site at www.dmreview.com
Source Evaluation Board: The HUD group of officials responsible for evaluating proposals on competitive contracts of more than $500,000.
Special Risk Insurance Fund (SRI ): One of four insurance funds within the FHA fund used primarily to finance Section 235 and Section 223(e) programs.
Special Applications Center (SAC): Established to process non-funded applications related to public housing.
Spending Authority: A collective designation for authority provided in laws other than Appropriation Acts to Obligate the government to make payments. It includes: Contract Authority, Authority to Borrow, and a form of Entitlement Authority. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Staff-year: Level of effort equivalent to the working time and leave of one employee for one year.
Standard General Ledger: A uniform listing of accounts and supporting transactions that standardizes federal agency accounting and supports the preparation of standard external reports. SGL Chart of Accounts (1) provides control over all financial transactions and resource balances, (2) satisfies basic reporting requirements of OMB and Treasury, and (3) integrates proprietary and budgetary accounting. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Standard Query: A stored procedure of a recently executed query. Technically, a standard query may be stored on the desktop as "canned " SQL and passed as dynamic SQL to the server database to execute. This is undesirable unless the stored query is seldom executed. DAMA web site at www.dmreview.com
Standard Voucher: The HUDCAPS document that records the reduction or liquidation of a fund or advance and accruals. Final PAS to HUDCAPS Interface Design - Revised, September 29, 1998
Storefront Offices. Storefront Offices are HUD offices that have been moved to the street corner where people can come in and use computers to obtain the latest information about home loans, housing assistance, and job creation programs. Storefront Offices replace some HUD offices that are hidden from the public in high-rise Federal Buildings. HUD web site at www.hud.gov:80/storefront/
Subpart F: Refers to 24 CFR Part 941.600, Subpart F, which allows a Public Housing Authority to use a combination of private financing and public housing funds to develop public housing units. Ownership of resulting mixed-finance developments can be held by a third party as well as the Housing Authority.
Subsidy: Generally, a payment or benefit made where the benefit exceeds the cost to the beneficiary. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Supplemental Appropriation: An act appropriating funds in addition to those in an annual Appropriation Act. Supplementals may sometimes include items not appropriated in the regular bulls for lack of timely authorizations. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Supportive Housing Program (SHP): The Supportive Housing Program promotes the development of supportive housing and supportive services, including innovative approaches that assist homeless persons in the transition from homelessness and enable them to live as independently as possible. SHP funds may be used to provide transitional housing, permanent housing for persons with disabilities, innovative supportive housing, supportive services, or safe havens for the homeless. HUDWEB, Continuum of Care and Veterans Programs Glossary
Surplus: Budget Surplus is the amount by which the government's budget receipts exceed its budget Outlays for a given period, usually a fiscal year. A Total Surplus is the amount by which the sum of the government's on-budget and off-budget receipts exceed the sum of its on-budget and off-budget outlays for a given period, usually a fiscal year. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Tandem Plans: Programs administered by GNMA which provide for the commitment to purchase Federally-issued and conventionally-financed Single Family and Multifamily mortgages. Mortgages are either held in the GNMA portfolio or sold to other investors including FMNA and FHLMC.
Title I of the Housing and Community Development Act of 1974 (CDBG): Title I of the Housing and Community Development Act of 1974, which authorized assistance to community by block grants in place of categorical grants.
Title I National Housing Act: Title I of the National Housing Act, which provides FHA insurance for home improvement and mobile home loans.
Total Development Cost (TDC): The sum of all HUD-approved costs for a project including all undertakings necessary for administration, planning, site acquisition, demolition, construction or equipment and financing (including the payment of carrying charges), and for otherwise carrying out the development of the project. The maximum total development cost excludes off-site water and sewer facilities development costs; costs normally paid for by other entities, but included in the development cost budget for the project for contracting or accounting convenience; and any donations received from public or private sources. 24 CFR Part 950.102
Transaction Tracking: Captures data to identify, record, and report transactions arising from individual financial events. Transaction tracking includes the functions of receivables/collections, payables/disbursements, payroll, travel, property accounting, and inventory accounting. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Transfer: Shifting of all or part of the Budget Authority in one Appropriation or Fund Account to another, as specifically authorized by law. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Transformers: Rules applied to change data. DAMA web site at www.dmreview.com
Treasury Account Identification Code: A code assigned by Treasury, that is composed of a department or agency code, codes that provide the period of availability of the appropriation or fund account and a four-digit basic account symbol. Example: 28 7 0230. (OMB Circular A-34, Page 16, Paragraph 11.7)
Tribally Designated Housing Entities (TDHE): NAHASDA defines a "Tribally Designated Housing Entity " as " an existing IHA"- unless the Tribe authorizes another entity to receive grant amounts and provide affordable housing for Indians. A TDHE may be authorized or established by one or more Indian tribes to act on behalf of each such tribe authorizing or establishing the housing entity.
Triggering Data: Data that selects and loads data on a scheduled basis. DAMA web site at www.dmreview.com
Troubled Agency Recovery Center (TARC): Established by HUD to turn around troubled public housing authorities.
Turnkey: Housing initially financed and built by private sponsors and purchased by Housing Authorities for use by low-income families under the Public Housing Program.
Undelivered Order: The value of goods and services ordered and Obligated which have not been received. This term is synonymous with unliquidated obligations. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Unexpended Balance: Sum of the Obligated and Unobligated Balances. HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Unexpired Budget Authority: Budget Authority which is available for incurring new Obligations.
Update: A function not allowed in a data warehouse. DAMA web site at www.dmreview.com
U.S. Government Standard General Ledger: A uniform chart of accounts and pro forma transactions used to standardize federal agency accounting and to support the preparation of standard external reports required by central agencies. OMB and Treasury Financial Management Service regulations require agencies to use the Standard General Ledger (SGL) to accumulate and report standard financial data. The SGL chart of accounts identifies and defines budgetary, proprietary, and memorandum accounts to be used in agencies' accounting systems. The SGL is generic for the federal government and is not intended to reflect any single federal agency's accounting system. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Unfilled Customer Order: The dollar amount of orders (Reimbursable Order) accepted from other accounts within the government for goods and services to be furnished on a reimbursable basis. For transactions with the public, these orders are amounts advanced or collected for which the account or fund has not yet performed the service or incurred its own obligations for that purpose. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Unobligated Balance: Portion of Obligational Authority which has not been obligated. HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Urban Development Action Grant (UDAG): Program administered by the Assistant Secretary for Community Planning and Development, used to provide funding for projects in economically-distressed cities.
Urban Homesteading: The Housing and Community Development Act of 1974 authorized sale of publicly-owned properties to qualified individuals at minimal cost based on individual's agreement to rehabilitate and occupy the property for a set period of time. This program was expanded by the Housing and Community Development Act of 1987, which authorized resident management and ownership of public housing (see "Resident Ownership").
Urban Revitalization Demonstration: Original name of the HOPE VI program.
Vendor: Entity initially receiving HUD funds as a result of orders placed, contracts awarded, services received, and similar transactions during a given period. The vendor may or may not be the entity who is the ultimate beneficiary of HUD funds and who entered into an agreement or contract with HUD. HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Version Control: A method by which a responsible organization tracks, controls, and coordinates software versions used by multiple organizations. (JFMIP Framework) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Veterans’ Programs: See HUD Veteran Resource Center.
Voluntary Compliance Agreement (VCA): A conciliation agreement signed by a complainant to resolve a complaint. The complainant does not have to agree to the terms of a Voluntary Compliance Agreement (VCA) and does not sign the agreement. Occasionally a situation will arise when a complainant is dissatisfied with monetary relief to which the Department otherwise would agree in resolution of a complaint. The right of the Department to conduct a Department initiated complaint (either a Secretary-initiated complaint investigation or a compliance review) of facts and issue not covered in the Agreement should be stated explicitly in the Agreement.HUD Directive Number: 96-1, Subject: Multi-jurisdictional Complaints issued May 24, 1996
Warrant: An official document that the Secretary of the Treasury issues pursuant to law and that establishes the amount of monies authorized to be withdrawn from the central accounts that Treasury maintains. (GAO) HUDCAPS Core Financial System Standard Accounting Interface, dated 9/30/97
Youthbuild: A HUD initiative that funds programs that help young high-school dropouts obtain education, employment skills, and meaningful on-site work experience in a construction trade. HUD Website @ www.hud.gov:80/progdesc/youthb.html