IHS Information Technology Conference
Scottsdale,
AZ
August 23 – 27, 2004
“Technology Innovations in Indian Health”
AGENDA
Monday
August 23, 2004
IHS/Tribal Site Managers Meeting
Conference Room: Flagstaff A
Time: 8:00 am – 4:30 pm
(Closed meeting)
Registration Opens
North Foyer
3:00 pm – 6:00 pm
Tuesday, August 24, 2004
General Session - Grand Ballroom
7:30 am – 4:30
pm
Registration
8:30 am – 8:40
am
Introductions
8:40 am – 8:45
am
Invocation
8:45 am – 9:00
am
Welcome
9:00 am – 9:30
am
IHS Director’s Priority for IT
9:30 am – 9:45
am
IHS/IT: 2005 and Beyond
9:45 am – 10:00
am Break
10:00 am – 10:30
am Departmental
Initiatives
10:30 am
– 11:00 am IHS/VHA
Collaboration
11:00 am – 12:00
pm Keynote: Future
of Health Information Technology
12:00 pm – 1:00
pm Lunch
1:00 pm – 4:30
pm
Training and Presentations
6:00 pm – 8:00
pm
Welcome Reception
Presentations and Training Sessions
Tuesday
August 24, 2004:
EHR Business Process Improvements
Time: 1:00 pm – 2:30 pm
Synopsis: This session will provide an
overview of how Warm Springs Health and Wellness Center
planned and coordinated the business process changes that were required for
implementing the electronic health record. Dr. Rudd will go over the
planning that took place before the staff implemented EHR and the adjustments
made following implementation.
Patient Account Management
System (PAMS)
Presenter: Sandra Lahi
& Craig Becking
Conference Room: San Carlos
Time:
3:00 pm – 4:30 pm
Synopsis: The PAMs
application is a collaborative effort between a Tribal Consortium and IHS to
combine the RPMS Third Party Billing and Accounts Receivable
applications. An overview of the project, the team members, timelines,
important business process changes and screen shots of the GUI front end
functionality that has been developed will be provided
along with a question and answer session.
RPMS Overview/Current Projects
Presenter: Ray Willie
& Carl Gervais
Conference Room: Sonora
Time:
1:00 pm – 2:30 pm
Synopsis: This session will focus on a synopsis of the major
projects within RPMS as well as their timeline. These include the Electronic
Health Record, Patient Accounts Component System, Behavior Health Graphical
User Interface (GUI), Integrated Case Management and GPRA+.
HL7 Version 3: Driving
Interoperability and Transforming Healthcare Information Management
Presenter: Charlie Mead
Conference Room: Sonora
Time:
3:00 pm – 4:30 pm
Synopsis:
Cache’ Functionality
Time: 1:00 pm – 2:30 pm
Synopsis: InterSystems
will present an overview of the Caché
Multidimensional Database that supports RPMS and the E H R. There will be
a demonstration of tools and utilities to develop a web- based application
utilizing XML and Web Services. Methods used to mine legacy RPMS data for
informatics purposes will also be included. Intended
Audience: Architects, Consultants, Developers and CIOs.
What’s New in Scheduling v5.3?
Presenter:
Linda Fels
Conference Room: Rio Verde
Time: 3:00 pm – 4:30 pm
Synopsis: How will the new Scheduling affect appointment
management at your facility? How does PCC+ tie in with Scheduling?
How many different ways are there to customize clinics? Come see how the
new version of RPMS Scheduling answers those questions
and more! There will be a question and answer period after a short
software demonstration.
FMS Electronic Commerce:
Electronic Data Interchange Receivables Program Electronic Payments, 835
Presenter:
Kimberly Germain, Art Gonzales, Maria Hand
Conference Room: Sedona
Time: 1:00 pm – 2:30 pm
Synopsis:
Come find out why electronic
payments are better for you. PNC has designed an 835 remittance collection
process that includes payment auditing. Reduce your connectivity issues
and receive all of your payer 835 medical, pharmacy and/or dental through a
single source connection. Partnering with IHS PNC and IHS Albuquerque
ITSC have developed IHS file needs and effective posting to RPMS using the IHS
AR Software Accounts Receivable V1.7 Patch 5 for sites not using WebMD. Come and learn more.
Electronic Revenue Generation Model
Presenter:
Art Gonzales
Conference Room: Sedona
Time: 3:00 pm – 4:30 pm
Synopsis: This presentation will provide an overview of new
electronic claims processing model and data integration project that uses a new
Microsoft product that can be used in conjunction with RPMS and other
commercial systems to integrate financial data at a Site, Area, and
Headquarters level based on a current demonstration project. This
Microsoft product has the potential to integrate clinical data and financial
data from multiple sources.
User Population Reporting for FY 2004
Presenter: Karen Carver
Conference Room: Palomas
Time: 1:00 pm – 2:30 pm
Synopsis: The IHS Director has slated several changes to the IHS user population
process for FY 2004: (1) the deadline for receipt of all FY 2004 data has
been moved from November 30 to November 15; and (2) no adjustments will be made
for non-received data except in rare instances of information system problems
that remain unresolved despite demonstrated diligence. In this session
Dr. Carver will discuss the implications of these changes for IHS and tribal
health programs. She will also discuss the methods by which the Division
of Program Statistics has adjusted the user population in the past. She
will discuss the circumstances under which these methods may still be used.
Technology Convergence
Presenter: Roy Jackson
Conference Room: Palomas
Time: 3:00 pm – 4:30 pm
Synopsis: The once clear lines between the electronic industries
of computers, communications, television and music are fading every day.
The technologies that drive these industries are converging as the seemingly
never-ending evolution of electronic and digital innovation continues.
Communication interoperability between Cellular, Wi-Fi,
Bluetooth, etc., and the integration of new chip technologies into all types of
products are making it difficult for business and operational managers to
decide which electronic and digital standards will prevail and drive
innovation. Can these differing technologies blend into one harmonious
infrastructure? This session will explore what the near future
technologies will look like and the challenges facing IT managers and
healthcare providers in adopting these emerging changes.
Emergency Management: The Critical IT Role
Conference Room: Coronado
Time: 1:00 pm – 2:30 pm
Synopsis: This presentation will discuss
preparation, mitigation, response, and recovery with regard to all emergencies
and disasters. The status of IHS emergency management activity will be
shown with emphasis on emergency management plans at hospitals and
clinics. The critical IT emergency management role will be
emphasized. The IT community plays a major role in maintaining
interoperable communications in the time of a disaster as well as ensuring user
access to vital records and databases necessary to continue operations.
FileSecure: Persistent Security for Medical Records
Presenter: Nathan
Pendleton
Conference Room: Coronado
Time: 3:00 pm – 4:30 pm
Synopsis: Concern over patient privacy, general good business
practices and HIPAA all drive the need for maintaining confidentiality of
private information such as medical records. In this session you will learn
about a new approach to securing any confidential electronic file, and
maintaining that security everywhere the file goes and every time
the file is accessed. This persistent security approach to protection also
provides the benefit of knowing who has accessed the confidential information,
what they did with it, and when the action occurred. In addition, as
confidential paper records are turned into electronic files through the use of
scanning office equipment, you will learn how to automatically secure and
protect the newly created electronic file. Following the presentation will be a
product demonstration and Q & A session.
IHS Net
Presenter: Tom Fisher
Conference Room:
Chaparral
Time: 1:00 pm – 2:30 pm
Synopsis: Latest information on
the IHS network, moving to a "One HHS" network in support of higher
bandwidth to the remote health facilities.
IHS E-Mail
Presenter: Karen Wade
Conference Room:
Chaparral
Time: 3:00 pm – 4:30 pm
Synopsis: Information on the status of the
conversion of the IHS to Active Directory/Windows 2003.
HHS Security Program Overview
Presenter: Fred Cole
Conference Room:
Chambers
Time: 1:00 pm – 2:30 pm
Synopsis:
X-TRAX – Free Web Based
Help Desk Technology
Presenter: Mike Pike
& Tony Davis
Conference Room:
Chambers
Time: 3:00 pm – 4:30 pm
Synopsis:
Real-time, anywhere access to help
desk applications via the web. Instant,
up-to-the-second real time reporting for technical and administrative staff.
X-Trax closes the gap on technical support
providing case tracking, management, knowledgebase, and quality of service
feedback.
Self-Determination and Technology
Innovations: What Does It Mean?
Presenter:
Sam Berry
Conference
Room: Flagstaff
B
Time: 1:00
pm – 2:30 pm
Synopsis: A review and discussion of the upcoming ITSC/IT innovations
(EHR, PAMS, PIMS, etc.) and its impact on Self-Determination Tribes.
The Benefits
of Electronic Processing with the IHS/CHS Fiscal Intermediary
Presenter:
Rhonda Nichols
Conference
Room: Flagstaff
B
Time: 3:00
pm – 4:30 pm
Synopsis:
The IHS/CHS Fiscal Intermediary
will explain what can now be transmitted between the FI/Service
Unit/Area/Provider electronically, including, but not limited to claim
submissions, Details of Remittance, electronic fund transfers, and claim status
for IHS/CHS as well as for providers. The FI will also discuss how much
of this electronic capability is currently being used and the benefits to the
CHS program of fully utilizing electronic functionality. There will be a
brief discussion on future enhancements to the electronic reporting
capabilities with the IHS/CHS Fiscal Intermediary.
TrailBlazer Medicare Part B – GPNet for Part B and
HIPAA Compliant Claims Filing
Presenter: Denise
Mohling & Sherrie Varner
Conference
Room: Rattlers
Time: 1:00
pm – 2:30 pm
Synopsis:
Have you noticed your
Medicare Part B payments are no longer processing as fast? Did you know
that if you are not filing in the HIPAA compliant format payment will no longer
be made on the 14th day? This presentation incorporates two
very important processes to ensure your Medicare Part B claims process
accurately and reimbursement to your facility flows smoothly. Learn to
use GPNet to check Medicare Part B claim status along
with how to test your electronic submissions to ensure HIPAA compliance.
TrailBlazer Medicare Part A – GPNet for Part A and
HIPAA Compliant Claims Filing
Presenter:
Cheryl Cowman-Sweetin
Conference
Room: Rattlers
Time: 3:00
pm – 4:30 pm
Synopsis:
Have you noticed your
Medicare Part A payments are no longer processing as fast? Did you know
that if you are not filing in the HIPAA compliant format payment will no longer
be made on the 14th day? This presentation incorporates two
very important processes to ensure your Medicare Part A claims process
accurately and reimbursement to your facility flows smoothly. Learn to
use GPNet to check Medicare Part A claim status along
with how to test your electronic submissions to ensure HIPAA compliance.
Documentation of Diabetes and Related
Illnesses- Keeping Up in a Rapidly Changing
Environment
Presenter: Charlton Wilson, MD
Conference
Room: Bouchon
Time: 1:00
pm – 1:45 pm
Synopsis: This presentation is an overview of recent issues in
coding for pre-diabetes, diabetes and its complications. There will also be a discussion on the
advances and advantages of accurate coding for patient care and reimbursements.
The Immunization Package
IMM v8.0: IMM for Dummies (for Clinicians, Nurses, PHNs,
& Immunization Coordinators)
Presenter:
Scott Hamstra, MD
Conference
Room: Bouchon
Time: 1:45
pm – 2:30 pm
Synopsis: This session will demonstrate the
benefits of using a multi-dimensional software tool – that provides real-time
immunization forecasting, real-time complete electronic documentation of
immunizations, registry functions to track children and adults who are due or
past due for immunizations, the ability to quickly and accurately communicate
to patients/parents via letters, provide sophisticated reports including
vaccine accountability, and has the capability to exchange (export and import)
immunization data with other entities such as a State Immunization Registry.
Improving
Clinical Quality Through Information Technology: Fact
or Fiction
Presenter:
Theresa Cullen, MD
Conference
Room: Bouchon
Time: 3:00 pm – 3:45 pm
Synopsis: This session will focus on 3 ways that health care IT
can help improve clinical outcomes. It
will also describe the controversies associated with the deployment of new
clinical software applications.
Telehealth Care: Is the Picture Still Fuzzy?
Presenter:
Mark Carroll, MD
Conference
Room: Bouchon
Time: 3:45
pm – 4:30 pm
Synopsis: This session will summarize the current state of telehealth care within Indian health
care. Advantages and challenges to the effective integration of telehealth care into the routine practice of medicine
will be discussed, along with possibilities for collaborative telehealth care project growth and evaluation.
Vendor Showcase
Location:
Forum
Time: 1:00
pm – 4:30 pm
Wednesday
August 25, 2004:
HIPAA 837 Testing and RPMS
Conference Room: San Carlos
Time: 8:00 am – 9:30 am
Synopsis: HIPAA changes have been implemented and have
greatly impacted the revenue generation process. RPMS users ranging from
the registration department to finance may have noticed a change in their
process. This session will provide a brief overview of the Claims
submission process and the role of the billing staff. Emphasis will be
placed on changes made to the RPMS Third Party Billing
system. Issues on claims submission will be discussed.
Cache’ Functionality
Presenter: Jim Pietila, Charlie Safdie
Conference Room: San Carlos
Synopsis: InterSystems
will present an overview of the Caché
Multidimensional Database that supports RPMS and the E H R. There will be
a demonstration of tools and utilities to develop a web- based application
utilizing XML and Web Services. Methods
used to mine legacy RPMS data for informatics purposes will also be
included. Intended audience: architects, consultants, developers
and CIOs.
Patient Registration Version 7.1
Presenter: Adrian Lujan
Conference Room: San Carlos
Time: 1:00 pm – 2:30 pm
Synopsis:
The RPMS Patient Registration system
captures patient data and is a fundamental tool for other RPMS
applications. ITSC is committed to providing updates to the software that
will greatly benefit the users of the system as well as ensuring the accuracy
of data received. Patient Registration Version 7.1 is currently under
development and plans are to test and release the software by this fall.
Patient Registration Version 7.1 is also a requirement for the new Patient
Account Management System. This session will provide an overview of the
new enhancements as well as the screen design.
HIPAA 835 Process and AR Version 1.8
Presenter: Sandra Lahi
& Adrian Lujan
Conference Room: San Carlos
Time: 3:00 pm – 4:30 pm
Synopsis: ITSC has implemented HIPAA compliant transactions
including the HIPAA compliant Electronic Remittance Advice and the Standard
Adjustment and Reason Codes. This session will provide an overview of the
claims reconciliation process since the implementation of HIPAA. Emphasis
will be placed on changes to the RPMS Accounts Receivable system, identifying
the 835 file and demonstration of the posting process. A review of
the new A/R Version 1.8 and new functionality will also be
provided.
The VA Re-Engineered Pharmacy Process
Presenter:
Ewan Grantham & Harvey Watson
Conference Room: Sonora
Time: 8:00 am – 9:30 am
Synopsis: A briefing on the VA’s re-engineered pharmacy process
and plans for a supporting system.
RPMS Round Table Discussion
Moderator: Ray Willie
& Carl Gervais
Conference Room: Sonora
Time: 10:00 am – 11:30
am
Synopsis: Official and Weekend Warrior developers are
welcome in this round table discussion of RPMS development. We will be
discussing the state of M development, Cache’ and the future directions within
the IHS.
Radiology v5.0
Presenter:
Chris Saddler & Patrick Beatty
Conference
Room: Sonora
Time:
1:00 pm – 2:30 pm
Synopsis: Most IHS sites will go from Radiology v
4.0, past some major changes in v 4.5, straight to our current version
5.0. New features include support for additional imaging types, barcodes,
HL7 interfaces for both exams and reports, and single reports for a
Parent/Descendent set of exams. There are definitely some process changes
as sites allow computerized order entry in preparation for EHR. Help us
answer some questions about proposed modifications.
View Patient Record: Bridge
to EHR
Presenter: Linda Fels
Conference Room: Sonora
Time: 3:00 pm –
4:30 pm
Synopsis: EHR is coming to your facility and
everyone is excited! However, some departments may be months away from having access.
Is there a way for them to have a patient-oriented view of RPMS now, without
new hardware and very little system support or training? Yes, there is! View
Patient Record is a simple way to view RPMS data by selecting the patient once,
to then browse through health summaries, demographics, PCC visit data,
medication profiles, lab results, progress notes, appointments and more.
Windows-Based Scheduling
for RPMS
Presenter: Horace
Whitt
Conference Room: Rio Verde
Time 8:00 am –
9:30 am
Synopsis: This session will demonstrate the
features of Windows clinical scheduling software. Included will be discussion
on the underlying. NET technology used to create the software as well as the BMXNet WINDOWS/RPMS connectivity utilities which were
developed by IHS to support .NET-based RPMS applications. BMXNet
enables .NET software developers to easily connect to RPMS, retrieve and update
RPMS information, and manipulate and display that information using standard
.NET components.
The National Data Warehouse
(NDW): An Overview for Clinicians & Managers, The
Initial Data Load: The Technical Details
Presenter: Stan
Griffith & Lisa Petrakos
Conference Room: Rio Verde
Time: 10:00 am – 11:30
am
Synopsis: This session will provide an overview of the NDW
upgrade to the National Patient Information Reporting System (NPIRS), replacing
the current production NPIRS and IHPES (ORYX) systems, and its relevance to
clinicians, clinical and administrative managers at the local, Area, and
national levels. It will also provide technical details on the initial
load and implementation of this first iteration of the NDW.
The Data Marts:
Providing a Broader Range of Information, Closing the Loop:
Improving Data Quality in Source Systems
Presenter: Mike Gomez
& Paul Golis
Conference Room: Rio Verde
Time: 1:00 pm – 2:30 pm
Synopsis: This session will provide information on how users can
retrieve information from the NDW environment. It will also provide
information about initiatives to assist local clinicians and managers to improve
the quality of their data in their local IT systems, the source for most of the
data in the NDW.
Open Forum:
Questions/Concerns for NPIRS and IHPES, Demos of NDW Applications
Presenter: Mike Gomez,
Stan Griffith, Paul Golis, & Lisa Petrakos
Conference Room: Rio Verde
Time: 3:00 pm – 4:30 pm
Synopsis: This session will provide attendees the opportunity to
ask questions about NPIRS, IHPES systems or the NDW project. NDW staff
will also be available to demo various applications that will use the new NDW
architecture.
Building an Enterprise Store and Forward Telehealth Solution
Presenter:
Stewart Ferguson
Conference Room: Sedona
Time: 8:00 am – 9:30 am
Synopsis: This session will focus on technology (including
Regulatory, Network), Security, clinical, business, support, training, and
lessons learned. (Session will be repeated 10:00 am – 11:30 am)
Hands-On Training and Demonstration of an Enterprise Store and
Forward Solution
Presenter:
Stewart Ferguson
Conference
Room: Sedona
Time:
1:00 pm – 2:30 pm
Synopsis: The content of this session is in the area of clinical
workflow, equipment training, software training, and administration training.
NIST Role in Information
Security, Laws, Regulation, and Guidelines
Presenter:
Annabelle Lee
Conference
Room: Palomas
Time: 8:00 am – 9:30 am
Synopsis: This session will focus on requirements included in
the Federal Information Security Act of 2002 and the Cybersecurity
Research and Development Act of 2002, NIST activities underway in support of these
Acts including preparation of new security standards and guidelines and
associated issues.
Designing
in Flash for 508 Compliancy
Presenter:
Ed Conley
Conference
Room: Palomas
Time:
10:00 am – 11:30 am
Synopsis:
This session
will cover the basics of creating interactive Flash pieces, focusing on the
timeline, video, and button creation. This session will also cover the
problems faced by Flash designers in the face of Section 508 requirements and
will detail best practices that will aid session attendees in future
development.
Preparing for an
Information Security Assessment
Presenter:
Vern Williams
Conference
Room: Palomas
Time:
1:00 pm – 2:30 pm
Synopsis: Organizations are finding that it has become more
important to have their Information Security Management System validated or
certified in compliance with the applicable standards. Using lessons
learned from non-IT Security inspections, the NSA Information Assessment
Methodology and a number of Information Security Assessments along with
knowledge of the ISO-17799, NIST and DOD requirements, Vern will share some
tips to being prepared to accomplish the goals of a Security Assessment.
How can you best use the precious time before the Assessment Team arrives on your
doorstep? What should you do to make their expensive time most effective?
Technology Convergence
Presenter:
Roy Jackson
Conference
Room: Coronado
Time:
8:00 am – 9:30 am
Synopsis: The once clear lines between the electronic industries
of computers, communications, television and music are fading every day.
The technologies that drive these industries are converging as the seemingly
never-ending evolution of electronic and digital innovation continues.
Communication interoperability between Cellular, Wi-Fi,
Bluetooth, etc and the integration of new chip technologies into all types of
products are making it difficult for business and operational managers to
decide which electronic and digital standards will prevail and drive
innovation. Can these differing technologies blend into one harmonious
infrastructure? This session will explore what the near future
technologies will look like and the challenges facing IT managers and
healthcare providers in adopting these emerging changes.
FileSecure: Persistent Security for Medical Records
Presenter: Nathan
Pendleton
Conference Room: Coronado
Time: 10:00 am – 11:30
am
Synopsis: Concern over patient privacy, general good business
practices and HIPAA all drive the need for maintaining confidentiality of
private information such as medical records. In this session you will learn
about a new approach to securing any confidential electronic file, and
maintaining that security everywhere the file goes and every time
the file is accessed. This persistent security approach to protection also
provides the benefit of knowing who has accessed the confidential information,
what they did with it, and when the action occurred. In addition, as
confidential paper records are turned into electronic files through the use of
scanning office equipment, you will learn how to automatically secure and
protect the newly created electronic file. Following the presentation will be a
product demonstration and Q & A session
Nursing Internship Programs: Implementation
via the Information Highway
Presenter:
Olivia Hodgins
Conference
Room: Coronado
Time:
1:00 pm – 2:30 pm
Synopsis:
Universal Services Funding Process
Presenter: Tom Fisher
Conference Room:
Chaparral
Time: 8:00 am – 9:30 am
Synopsis: Universal Service
Funding Corporation: The how’s and why’s of the USFC process within the
IHS.
AHCCCS and IHS HIPAA
Implementation Challenges
Presenter: Roland
Todacheenie & Lori Petre
Conference Room:
Chaparral
Time: 10:00 am –
11:30 am
Synopsis: This session will provide an overview of the IHS and
AHCCCS HIPAA Implementation Approach, AHCCCS HIPAA Implementation Impacts as
well as Implementation Challenges from the IHS side and the AHCCC payer’s side
of the story. There will also be a review of upcoming plans and what is next on
the horizon.
Wireless Standards
Presenter: Tom Fisher
Conference Room:
Chaparral
Time:
1:00 pm – 2:30 pm
Synopsis: This session will consist of a discussion on the IHS wireless standard and how is it
being implemented throughout the IHS.
Arizona Regional Telehealth Network
Presenter: Wesley Old
Coyote
Time: 3:00 pm – 4:30 pm
Synopsis:
XSYS: Web-Based
Healthcare Technologies
Presenter: Mike Pike
Conference
Room: Chambers
Time: 8:00 am – 9:30 am
Synopsis: This session will focus on free web based
healthcare applications dealing with a plethora of needs, including pharmacy,
HIPAA compliance, credentialing, communication, healthcare and competency
tracking.
OpenSource and Healthcare: A Perfect Combination
Presenter: Mike Pike
Conference Room:
Chambers
Time:
10:00 am – 11:30 am
Synopsis:
This session will consist of a
demonstration on how open source software and healthcare work together to save
money, lives, and provide the best technology available to the people who save
lives.
Next Generation Unix Operating System: A Secure/Reliable Alternative for
Healthcare
Presenter: Mike Pike
Conference
Room: Chambers
Time: 1:00 pm – 2:30 pm
Synopsis:
This session will look at new Unix based operating systems, their abilities, and the myths
about them.
Introduction
to Database Modeling and Data Normalization
Presenter:
Ben Ferrufino
Conference
Room: Flagstaff
A
Time:
8:00 am – 9:30 am
Synopsis:
The
purpose of this presentation is to give users who are not programmers or DBAs an introduction into how to build and model a database, and how to normalize the data within it to ensure
that the database built remains flexible for expansion and the data stays valid
and usable during its lifetime.
An
In-depth Look into SQL Server DTS Packages
Presenter:
Ben Ferrufino
Conference
Room: Flagstaff
A
Time:
10:00 am – 11:30 am
Synopsis:
The
purpose of this presentation is to explore the inner workings of DTS package
modules. The presenter will discuss writing code that dynamically writes
code in DTS modules, thereby minimizing programming and maintenance time of DTS
packages considerably. The presenter will also demonstrate the use of
EISS import routines that have been created as an example of how this dynamic
code can be used in many different ways for many different purposes (in the
case of EISS, ARMS is used, GPRA+, RPMS data, etc.) without having to re-write
code. Note: This session will require some knowledge of SQL
Server DTS packages and scripting languages.
Executive Information
Support System (EISS)
Presenter: Orlando Correa
Conference
Room: Flagstaff
A
Time:
1:00 pm – 2:30 pm
Synopsis: This session will focus on the use of the EISS
as a management tool for RPMS. The EISS
provides an integrated series of applications for information delivery, which
enables customers to display critical management-level information about the
enterprise with dynamic graphs and reports on-the-fly. The system
currently provides Training, Travel, and WebFRS
data. Other data and reports currently in progress include: GPRA+
2004, Pharmacy Drug Cost and Workload, and ASM/PSR reports.
Multi-Program Online
Recruitment Enterprise
(MORE) (Nursing, Dental, Pharmacy)
Presenter: Catherine Alleva
Conference Room: Flagstaff A
Time: 3:00 pm – 4:30 pm
Synopsis: The subject of this session is MORE
(Multi-program On-line Recruitment Enterprise) which is a web application with
both an Internet and an Intranet site. The Internet site’s purpose is to
attract candidates to a particular IHS program (pharmacy, nursing,
dental...). The Internet site allows recruiters to manage and maintain
candidate information and also provides internal IHS employees with pertinent
program information.
The Benefits
of Electronic Processing with the IHS/CHS Fiscal Intermediary
Presenter:
Rhonda Nichols
Conference
Room: Flagstaff
B
Time: 8:00
am – 9:30 am
Synopsis: The IHS/CHS Fiscal Intermediary will explain
what can now be transmitted between the FI/Service Unit/Area/Provider
electronically, including, but not limited to claim submissions, Details of
Remittance, electronic fund transfers, and claim status for IHS/CHS as well as
for providers. The FI will also discuss how much of this electronic
capability is currently being used and the benefits to the CHS program of fully
utilizing electronic functionality. There will also be a brief discussion
on future enhancements to the electronic reporting capabilities with the
IHS/CHS Fiscal Intermediary.
IT and Tribal Shares: Panel Discussion
Moderator:
Sam Berry
Conference
Room: Flagstaff
B
Time: 10:00
am –11:30 am
Synopsis: A discussion panel will focus on
the successes/issues with Tribal Shares and IT products/services that ITSC has
to offer. The panel will include the following people: Richard Hall
(Alaska Area), Janet Bergeman (California Area), Lee
Stern (Phoenix Area) and Kevin Rogers (Oklahoma Area).
Contract Health System Enhancements
Presenter: Judy Poolaw
Conference Room: Flagstaff B
Time: 1:00 pm – 2:30 pm
Synopsis: The CHMS module is a facility-based automated document
and fiscal management system for the IHS Contract Health Services
Program. The CHMS is a fully integrated component of the RPMS and
utilized shared data files for patients and vendors. The system generates
authorizations for payment for CHS and maintains an up-to-date commitment
register of all currently obligated and paid CHS funds. CHMS automates document
preparation functions including document generation, printing and approval for
payment. The application provides for electronic communication of
authorization information to the National
Data Center
and Fiscal Intermediary located in Albuquerque,
NM.
Referred Care Information
System Enhancements
Presenter: Judy Poolaw & Joseph Tortorice
Conference Room: Flagstaff B
Time: 3:00 pm – 4:30 pm
Synopsis: This session provides a brief overview and
instructions for using the new IHS Referred Care Information System (RCIS)
V3.0. This session will demonstrate the new version additions to improve
data entry. The RCIS Package has been designed to automate the Referral
process by tracking clinical and administrative data for all referred care,
including in-house referrals, referrals to other IHS facilities, referrals to
outside contract providers and tracking call-ins/notifications from outside
providers. This automated process provides timely and accurate referral
data on individuals and groups of patients for the key clinical and
administrative managers at care delivery sites.
TrailBlazer Medicare Part B – GPNet for Part B and
HIPAA Compliant Claims Filing
Presenter: Denise
Mohling & Sherrie Varner
Conference
Room: Rattlers
Time: 8:00
am – 9:30 am
Synopsis:
Have you noticed your
Medicare Part B payments are no longer processing as fast? Did you know
that if you are not filing in the HIPAA compliant format payment will no longer
be made on the 14th day? This presentation incorporates two
very important processes to ensure your Medicare Part B claims process
accurately and reimbursement to your facility flows smoothly. Learn to
use GPNet to check Medicare Part B claim status along
with how to test your electronic submissions to ensure HIPAA compliance.
TrailBlazer Medicare Part A – GPNet for Part A and
HIPAA Compliant Claims Filing
Presenter:
Cheryl Cowman-Sweetin
Conference
Room: Rattlers
Time: 10:00
am – 11:30 am
Synopsis:
Have you noticed your
Medicare Part A payments are no longer processing as fast? Did you know
that if you are not filing in the HIPAA compliant format payment will no longer
be made on the 14th day? This presentation incorporates two
very important processes to ensure your Medicare Part A claims process
accurately and reimbursement to your facility flows smoothly. Learn to
use GPNet to check Medicare Part A claim status along
with how to test your electronic submissions to ensure HIPAA compliance.
RPMS and Reference
Laboratory Interfacing
Conference Room: Rattlers
Time: 1:00 pm –2:30 pm
Synopsis:
IHS Electronic Health
Record: Preparation and Implementation
Presenter: Howard Hays,
MD
Time: 8:00 am – 9:30 am
Synopsis:
The purpose of this session
is to introduce participants to the IHS Electronic Health Record and to review
recommendations for site planning and preparation for EHR. Administrative
leadership, clinical buy-in, and active engagement of all departments are
critical factors in the successful transition from paper to electronic medical
records. At the conclusion of this session participants should: 1)
Be familiar with the general functional capabilities of IHS-EHR version 1; 2)
Appreciate the importance of clinical and administrative leadership to all
aspects of preparation for and implementation of EHR; and, 3) Understand the
recommended steps that facilities should go through in the 9-12 months before
EHR implementation that will maximize the opportunity for a successful transition.
Patient
Safety Initiatives - Lesson Learned from Others
Time: 10:00 am – 10:45
am
Synopsis:
This session reviews the current
patient safety initiatives within the IHS. It will prioritize possible patient safety
initiatives for adoption within the I/T/U spectrum.
Presentation
Software in Support of EHR - Please Could You Just Show Me, Don’t Make Me Read
Conference Room: Bouchon
Time: 10:45 am – 11:30
am
Synopsis: The GUI or Graphical User Interface
is what makes the promise of the IHS EHR possible. End users acceptance of the
IHS EHR and therefore it’s future success will be, to
a great extent, dependent upon how intuitive the interface is and how well it is
supported. Graphics based end-user training and application help are
much more likely to be used and be of benefit than text based manuals and help
menus. Through the use of intuitive instructional design software we will
support the IHS EHR with real time, application integrated, graphics based
“Show Me” help and anytime, anywhere, multimedia interactive computer based
training. At the completion of this presentation, the participant will be able
to: 1) Identify animation software for simulations and presentations in
support of EHR training. 2) Learn appropriate uses of these applications
3) Gain an awareness of 508 compliance issues when developing EHR
simulation training 4) Consider a graphic approach to quickly address EHR FAQs and Help issues that come up at your site
PCC+
- Where We Are, Drifting or Adrift?
Presenter: David
Taylor, Clarence Smiley, and Peter Burton
Conference Room: Bouchon
Time: 1:00 pm – 1:45 pm
Synopsis:
This presentation will provide an
overview of PCC+ activities to include training, deployment, implementation,
program evaluation, and lessons learned. The RPMS PCC+ application was
released for IHS-wide deployment in June 2001. The ultimate goal of this
project is to improve the quality of health care by combining the best features
of the PCC encounter form, superbill, and health
summary into one integrated document. Other goals are, to increase data
entry quality and productivity, improve coding and problem documentation, and
to enhance a providers' ability to assess the patient's overall health care
status at the time of encounter.
The
Behavioral Health Graphical User Interface
Presenter: Denise
Grenier & Peter Stuart
Conference Room: Bouchon
Time: 1:45 pm – 2:30 pm
Synopsis: IHS, Tribal and Urban behavioral health providers have
benefited from the ability to enter, view and retrieve clinical information
closer to the point of care for several years. This session will
demonstrate how the behavioral health graphical user interface now has a
user-friendly application with increased functionality and additional features
and tools designed to improve practice management and patient outcomes.
X-Form - The Right Prescription for IHS?
Presenter: Mike Pike
Conference Room: Bouchon
Time: 3:00 pm – 3:45 pm
Synopsis:
Web-based electronic formulary for
Pharmacy and Physicians. Seamlessly integrate your formulary on the web,
PDA device, and EHR with instant, up-to-the-second updates.
Reference Lab Interface- Just
What the Doctor Ordered
Presenter: Bert Tallant
Conference Room: Bouchon
Time: 3:45 pm – 4:30 pm
Synopsis:
This session will provide an overview
of the Reference Lab Interface project, present the current status of the
project and discuss ways the interface will benefit IHS facilities.
Vendor Showcase
Location:
Forum
Time: 8:00
pm – 4:30 pm
Thursday
August 26, 2004:
Cache’ Functionality
Time: 8:00 am – 9:30 am
Synopsis: InterSystems
will present an overview of the Caché
Multidimensional Database that supports RPMS and the EHR. There will be a
demonstration of tools and utilities to develop a web- based application
utilizing XML and Web Services. Methods
used to mine legacy RPMS data for informatics purposes will also be
included. Intended audience: architects, consultants, developers
and CIOs.
IHS/ISSO Roundtable
Moderator: Tony Davis,
Robert McKinney, and Cathy Federico
Time: 10:00 am – 4:30
pm
Synopsis: This session is an open meeting for
Headquarters/Area/health facility individuals with security responsibilities.
High Availability Solutions
for RPMS
Conference Room: Sonora
Time: 8:00 am – 9:30 am
Synopsis: As the IHS RPMS Electronic Health Record begins to be
deployed throughout IHS, RPMS system availability will become ‘mission
critical’ systems. The purpose of this session is to introduce the
participant to High Availability solutions for the RPMS servers. You will
learn methods of safeguarding against prolonged outages of the RPMS server and
how to create a clustered environment where failure of the production server
can be recovered in minutes. The concepts of this session will primarily
explain AIX clustering on IBM pSeries servers, however MS Windows solutions will also be
introduced.
Trends in Storage and
Server Virtualization
Presenter: Brian Shekore
Conference Room: Sonora
Time: 10:00 am – 11:30
am
Synopsis: This session will explore trends in virtual storage
and virtual servers. Learn how IT operations are taking advantage of this
emerging technology to reduce operational costs and increase efficiencies.
Medical Office Journaling
and Operations (MoJo)
Presenter:
TBA
Conference Room: Sonora
Time: 1:00 pm – 2:30 pm
Synopsis: MoJo is
the next generation of PCC+. It is a
process that allows PCC+ forms to be input using the Tablet PC or the HP
Digital Pens. Once the provider has
completed filling out the forms, these are instantly uploaded to a data
processing queue. The Data entry staff review the forms and data captured
with a Windows based data entry module. Once they approve the visit it
automatically completes the posting of the data to the V-files in RPMS. The entire visit and data entry process is
completed with no manual data entry. The
providers can review the notes with a link to an online web browser.
Extended Broker
Connectivity Utility (EBCU)
Presenter:
TBA
Conference Room: Sonora
Time: 3:00 pm – 4:30 pm
Synopsis: EBCU
allows the RPMS database to be exposed to the Windows Environment. RPMS data
can be used to automatically populate windows dot.Net based controls. For
example (a report could be established in an Excel Spreadsheet, this could have
graphs, etc., the report would connect to the RPMS database upon opening
through EBCU. This would allow the
report to populate with live data and populate the graphs as well). This could be tied to any Windows-based
program (Excel, Microsoft Word, Crystal Reports, etc.) This is a huge break-through for the future of
RPMS development. It is the key link to
exposing a non-relational legacy database to the graphical object oriented
environment.
Clinician’s Information
Management & Technology Advisory Council
Moderator: John Parker
Conference Room: Rio Verde
Time: 8:00 am – 4:30 pm
Synopsis: Semi-annual meeting of the
Clinician’s Information Management & Technology Advisory Council.
Business Continuity &
Disaster Recovery
Presenter:
Ken Kroczenski
Conference
Room: Sedona
Time:
8:00 am – 9:30 am
Synopsis: The IHS must understand how to
manage people, processes and technologies before, during and after expected and
unexpected events. Events can be as simple as performing routine maintenance,
as complex as relocating a service unit, or as unexpected as a flooded data
center. Learn the technologies available to support & protect your
critical resources.
Continuing to Provide
Service: Fault Tolerance to COOP
Presenter:
Vern Williams
Conference
Room: Sedona
Time:
10:00 am – 11:30 am
Synopsis: Providing service to your patients
can get very challenging in a disrupted environment. From power outages
to earthquakes and fires, your patients are dependent upon the technology and
your ability to access their health records and process data. How can you
ensure that the risks are considered and that there is a cost effective means
of providing access to information when the outage occurs. Is Fault
Tolerance the right answer or a Cold Site, or perhaps there are alternatives
that take a middle ground. Learn the options that are available and the
pros and cons of the alternatives.
Revenue Cycle Management:
Process Preparation and Chargemaster Basics
Presenter: Julie Beard
Conference Room: Palomas
Time: 8:00 am – 9:30 am
Synopsis: This session will provide an
overview of the chargemaster components and their
integral role in revenue cycle management, organizational processes required to
implement and maintain a chargemaster, as well as
lessons learned from industry experience.
Systems and Networking
Round Table
Moderator:
Tom Fisher
Conference
Room: Palomas
Time:
10:00 am – 11:30 am
Synopsis: This session will consist of a round table discussion
by experts on systems technology and networking. Will also include a
question and answer segment.
FileSecure: Persistent Security for Medical Records
Presenter:
Nathan Pendleton
Conference
Room: Coronado
Time:
8:00 am – 9:30 am
Synopsis: Concern over patient privacy,
general good business practices and HIPAA all drive the need for maintaining
confidentiality of private information such as medical records. In this session
you will learn about a new approach to securing any confidential electronic
file, and maintaining that security everywhere the file goes and every
time the file is accessed. This persistent security approach to protection
also provides the benefit of knowing who has accessed the confidential
information, what they did with it, and when the action occurred. In addition,
as confidential paper records are turned into electronic files through the use
of scanning office equipment, you will learn how to automatically secure and
protect the newly created electronic file. Following the presentation will be a
product demonstration and Q & A session.
Update on the IHS/JVN Teleophthalmology
System: Methods, Outcome, Lessons Learned
Presenter: Mark B.
Horton, OD, MD
Conference Room: Coronado
Time: 10:00 am – 11:30
am
Synopsis: The evolving methods of the JVN, the IHS
outcome with this technology and the lessons learned from four years of
experience will be presented.
Technology Convergence
Presenter:
Roy Jackson
Conference
Room: Coronado
Time:
1:00 pm – 2:30 pm
Synopsis: The once clear lines between the electronic industries
of computers, communications, television and music are fading every day.
The technologies that drive these industries are converging as the seemingly
never-ending evolution of electronic and digital innovation continues.
Communication interoperability between Cellular, Wi-Fi,
Bluetooth, etc and the integration of new chip technologies into all types of
products are making it difficult for business and operational managers to
decide which electronic and digital standards will prevail and drive
innovation. Can these differing technologies blend into one harmonious
infrastructure? This session will explore what the near future
technologies will look like and the challenges facing IT managers and healthcare
providers in adopting these emerging changes.
Navajo Area Telehealth Network Infrastructure
Presenter: Wesley Old
Coyote
Conference
Room: Chaparral
Time: 8:00 am – 9:30 am
Synopsis: This session will focus on
the systems (hardware, telecom circuits) supporting the network
infrastructure and the digital imaging modalities utilized by the respective
facilities. An overview will also be provided on the current Navajo Telehealth network model incorporating redundancy/failover
of continuity of care.
Forming a State-Wide Telehealth Alliance in New Mexico: A Network of
Networks Model
Presenter: Dale Alverson, MD
Time: 10:00 am – 11:30
am
Synopsis: Although Telehealth
offers the promise to improve access to critical healthcare services throughout
New Mexico and positively impact economic development in rural communities, the
vast diversity of the citizens and the wide spectrum of our healthcare delivery
system demand partnerships of many stakeholders in order to effectively and
efficiently utilize Telehealth technologies and
achieve sustainability. This session will demonstrate how the Center for Telehealth at the University of New Mexico
has had the opportunity to plan, develop and implement several Telehealth initiatives and in the process learned the value
of collaboration.
Investment in the IT and Telehealth Network Infrastructure
Presenter: Wesley Old
Coyote
Conference
Room: Chaparral
Time: 1:00 pm – 2:30 pm
Synopsis: This session will focus on how facilities and Areas
can effectively implement tactical and strategic plans for optimum systems
functionality and support. A business case for management on the ROI
(Return on Investment) realized with the implementation of additional
IT/Network resources will also be presented.
IHS Video Conferencing
Presenter:
Tom Fisher & Bill Burns
Conference Room:
Chaparral
Time: 3:00 pm – 4:30 pm
Synopsis: The points of discussion in this
session are: resources, what we have and what we need; telehealth, what we have, what direction is planned;
administrative video conferencing, the needs, policies and procedures and
training.
XSYS: Web-Based
Healthcare Technologies
Presenter: Mike Pike
Conference Room:
Chambers
Time: 8:00 am – 9:30 am
Synopsis:
This session will focus on free, web based healthcare applications dealing with a
plethora of needs, including pharmacy, HIPAA compliance, credentialing,
communication, healthcare and competency tracking.
OpenSource and Healthcare: A Perfect Combination
Presenter: Mike Pike
Conference Room:
Chambers
Time: 10:00 am – 11:30
am
Synopsis: This session will consist of a demonstration on how
open source software and healthcare work together to save money, lives, and
provide the best technology available to the people who save lives.
Next Generation Unix Operating System: A Secure/Reliable Alternative for
Healthcare
Presenter: Mike Pike
Conference Room:
Chambers
Time: 1:00 pm – 2:30 pm
Synopsis: This session will look at new Unix
based operating systems, their abilities, and the myths about them.
The New Computer & Network Access System
Presenter: Jim Beyer
Conference
Room: Flagstaff
A
Time: 10:00 am – 11:30
am
Synopsis: Introduction to, and
use of, the new Computer & Network Access System. This system is
replacing manual and paper-based computer access request methods throughout
IHS. Learn how to use this new system to add, update, renew and remove
systems and network access. Recommended for all
persons, especially supervisors and Area VPN coordinators.
Multi-Program Online
Recruitment Enterprise
(MORE) (Nursing, Dental, Pharmacy)
Presenter: Catherine Alleva
Conference Room: Flagstaff A
Time: 1:00 pm – 2:30 pm
Synopsis: The subject of this session is MORE
(Multi-program On-line Recruitment Enterprise) which is a web application with
both an Internet and an Intranet site. The Internet site’s purpose is to
attract candidates to a particular IHS program (pharmacy, nursing,
dental...). The Intranet site allows recruiters to manage and maintain
candidate information and also provides internal IHS employees with pertinent
program information.
Self-Determination and Technology
Innovations: What Does It Mean?
Presenter:
Sam Berry
Conference
Room: Flagstaff
B
Time: 10:00
am – 11:30 am
Synopsis: A review and discussion of the upcoming ITSC/IT innovations
(EHR, PAMS, PIMS, etc.) and its impact on Self-Determination Tribes.
Contract Health System Enhancements
Presenter: Judy Poolaw
Conference Room: Flagstaff B
Time: 1:00 pm – 2:30 pm
Synopsis: The CHMS module is a facility-based
automated document and fiscal management system for the IHS Contract Health
Services Program. The CHMS is a fully integrated component of the RPMS
and utilized shared data files for patients and vendors. The system
generates authorizations for payment for CHS and maintains an up-to-date
commitment register of all currently obligated and paid CHS funds. CHMS
automates document preparation functions including document generation,
printing and approval for payment. The application provides for
electronic communication of authorization information to the National Data
Center and Fiscal Intermediary located
in Albuquerque, NM.
Referred Care Information
System Enhancements
Presenter: Judy Poolaw & Joseph Tortorice
Conference Room: Flagstaff B
Time: 3:00 pm – 4:30 pm
Synopsis: This session provides a brief overview and
instructions for using the new IHS Referred Care Information System (RCIS)
V3.0. This session will demonstrate the new version additions to improve
data entry. The RCIS Package has been designed to automate the Referral
process by tracking clinical and administrative data for all referred care,
including in-house referrals, referrals to other IHS facilities, referrals to
outside contract providers and tracking call-ins/notifications from outside
providers. This automated process provides timely and accurate referral
data on individuals and groups of patients for the key clinical and administrative
managers at care delivery sites.
Wireless LAN Security: Threats
and Countermeasures
Presenter:
Joe Tomasone
Conference
Room: Rattlers
Synopsis:
This session will review
Wireless Networking, Security Threats, Solutions, Legal Aspects, and Case
Studies, with questions and answers.
What’s New in ADT v5.3?
Presenter:
Linda Fels
Conference
Room: Rattlers
Time: 10:00 am – 11:30
am
Synopsis: Admitting 24 hour observation patients. Viewing a physician’s list of current inpatients along with today’s
appointments. Easily updating who is a patient’s current attending
physician. An incomplete chart tracking system that
stores historical data. These are a few of the new features in the
RPMS Admissions/Discharge/Transfer (ADT) version 5.3 application. Attend
this session for a preview and the opportunity to have your questions answered.
Current Status of VHA/CPRS
Presenter: Clayton
Curtis
Conference Room: Bouchon
Time: 10:00 am –11:30
am
Synopsis: This session will provide an overview of VHA’s Computer Patient Record System (CPRS), including a
brief “virtual tour”, and briefly cover recent publicity on CPRS and VHA
external sharing activities, including those with CMS and IHS. A very
high-level overview of VHA’s plans for evolution of VistA/CPRS (“Health-eVet-VistA)
will also be presented. At the completion of this session, participants will be
able to: 1) describe the scope of CPRS and its impact on clinical practice. 2)
Describe the future migration path of VistA/CPRS.
Telemedicine
Presenter: Richard Hall
& Mark Carroll
Conference Room: Bouchon
Time: 1:00 pm –2:30 pm
Synopsis: This presentation will discuss
the impact of telemedicine on quality and cost to health care. It will also describe the effectiveness of
state-of-the-art in telemedicine services.
Bar Coding and its Impact On Patient Care/Patient Safety
Presenter: Karen White
Conference Room: Bouchon
Time: 3:00 pm –4:30 pm
Synopsis: This session will provide an overview on the history
of barcoding in Veteran’s Administration Medical
Centers across the
country, the financial impact of barcoding
technology, and the benefits to hospital staff and patients as it relates to
patient care and safety. It will also
provide “Best Practice” suggestions to meet the challenges of those about to
implement a barcoding system in their facility.
Vendor Showcase
Location:
Forum
Time: 8:00
pm – 2:30 pm
Friday
August 27, 2004 (Closed Meetings)
Information System Advisory
Committee (ISAC)
Conference Room: San Carlos
Time:
8:00 am – 11:30 am
IHS/Tribal Site Managers Meeting
Conference
Room: Sonora
Time: 8:30 am –
11:30 am
Clinician’s Information Management &
Technology Advisory Council
Conference Room: Rio Verde
Conference Room:
Chaparral
