CATEGORY 1 DISCREPANCY REPORTING INSTRUCTIONS

1.  ACTION OFFICE FOR THESE INSTRUCTIONS  IS THE MILITARY PERSONNEL FLIGHT (MPF) PERSONNEL EMPLOYMENT ELEMENT, WITH MPF COMMANDERS AND SUPERINTENDENTS AS OCR.  MAJCOM OPR IS FIELD ACTIVITIES.

2.  THESE INSTRUCTIONS PROVIDE GUIDANCE ON PROCEDURES FOR MPFS TO REPORT CATEGORY 1 DISCREPANCIES.  AN INCREASING NUMBER OF INDIVIDUALS ARE ARRIVING AT THEIR GAINING LOCATION WITHOUT COMPLETING CRUCIAL PROCESSING ACTIONS.  GAINING COMMANDERS REPORT THAT THIS IS ADVERSELY IMPACTING UTILIZATION AND MISSION READINESS.

3.  REPORTING PROCESSING DISCREPANCIES WILL SERVE A THREE-FOLD PURPOSE:

A.  PROVIDE FEEDBACK TO THE LOSING MPF FOR CONTINUAL PROCESS IMPROVEMENT.

B.  HELP MPFS MANAGE HEAVY WORKLOAD AND INEXPERIENCE BY CONCENTRATING RESOURCES (PEOPLE, TIME, TRAINING, ETC.) ON THE MOST CRITICAL ACTIONS.

C.  ENSURE INDIVIDUALS ARRIVE AT THEIR GAINING LOCATIONS MISSION READY.

4.  REPORTED PROCESSING DISCREPANCIES WILL FOCUS ON MISSION READINESS, IN THIS CASE THE ABILITY TO UTILIZE AN INDIVIDUAL UPON ARRIVAL AT THEIR GAINING UNIT.  THE FOLLOWING IS A LIST OF THE DISCREPANCIES THAT WILL BE REPORTED (THREE NEW CATEGORIES WERE ADDED):

A.  INCOMPLETE ADMINISTRATIVE CERTIFICATION FOR PRP DUTIES IAW AFI 36-2104  (WHEN REQUIRED FOR ASSIGNMENT)

B.  INDIVIDUALS DEPARTING WITHOUT WAPS TESTING, IF DEPARTING DURING TEST CYCLE

C.  INCOMPLETE OR INSUFFICIENT SECURITY CLEARANCE

D.  INSUFFICIENT PCS RETAINABILITY (TO INCLUDE FOLLOW-ON ASSIGNMENTS).  APPROPRIATE REENLISTMENT/EXTENSION DOCUMENTS MUST BE FILED IN THE UPRG.

E.  INCOMPLETE OR MISSING MEDICAL OR DENTAL CLEARANCE.  APPROPRIATE DOCUMENTS MUST ACCOMPANY THE MEMBER.

F.  MISSING OR INCOMPLETE DEPENDENT MEDICAL/EDUCATION CLEARANCE FOR THE ASSIGNMENT.  APPROPRIATE DOCUMENTS MUST ACCOMPANY THE MEMBER.

G.  LACK OF COMPLIANCE WITH PERSONNEL PROCESSING CODE (PPC) REQUIREMENTS (I.E. PASSPORTS, PRP, ETC.)

H.  ERRORS ON PCS ORDERS (I.E. INCORRECT TOUR LENGTH FOR EXTENDED TOUR VOLUNTEERS, WRONG TOUR LENGTH OPTION AS ELECTED ON AF FM 965, OR MISSING INFORMATION THAT IS CONFIRMED IN MILPDS (I.E. HOME-BASING/FOLLOW-ON ASSIGNMENTS, ETC.)

I.  ERRONEOUS MOVEMENT WITH QUALITY FORCE INDICATORS PRESENT, SUCH AS UNSATISFACTORY PROGRESS ON THE WEIGHT CONTROL PROGRAM, ARTICLE 15 ACTION, CONTROL ROSTER ACTION, REFERRAL EPR/OPR AND OTHER ASSIGNMENT AVAILABILITY CODES. (IF A REFERRAL EPR/OPR IS RECEIVED IN THE LOSING MPF AFTER THE INDIVIDUAL HAS ARRIVED AT GAINING LOCATION, THE LOSING MPF WILL NOT BE HELD RESPONSIBLE.)

J.  NO UPRG IF MEMBER PROJECTED TO PRP BILLET.

K.  PORT CALL PRIOR TO REPORTING MONTH IF LOSING MPF CANNOT PROVE MEMBER WAS BRIEFED.  (IMPORTANT SINCE DEROS IS DETERMINED BY DATE DEPARTED CONUS, NOT DATE ARRIVED STATION)

L.  LACK OF REQUIRED EQUIPMENT FOR TDY EN ROUTE TRAINING.  THIS DISCREPANCY CAN BE INITIATED AND REPORTED FROM THE TDY LOCATION.

M.  NO AF FM 965, OVERSEAS TOUR ELECTION STATEMENT, FOR INDIVIDUALS WITH DEPENDENTS WHO ARRIVE AT OVERSEAS LOCATIONS WITH ACCOMPANIED TOURS AUTHORIZED (AND NOT RESTRICTED BY CSPL)

N.  INDIVIDUALS RELOCATING DEPENDENTS (WITHOUT MAJCOM ADVANCE APPROVAL) TO OVERSEAS DESIGNATED LOCATION WHILE SPONSOR IS SERVING SHORT TOUR.

P.  MEMBERS ARRIVING AT THEIR CONUS SEPARATION BASE WITHOUT PRIOR NOTIFICATION FROM THE LOSING MPF IAW AFI 36-2102, BASE RELOCATION PROCEDURES.

5. OTHER DISCREPANCIES SUCH AS STATUS OF EPR'S/OPR'S, WILL CONTINUE TO BE RESOLVED BETWEEN MPF'S. INFO COPIES OF THESE DISCREPANCIES ARE NOT REQUIRED BY AFPC/DPFFOC.

6. REPORTING PROCEDURES:  THE GAINING MPF COMMANDER WILL SEND A MESSAGE USING THE UNIT’S ORGANIZATIOINAL EMAIL BOX TO THE LOSING MPF COMMANDER WITH DETAILS OF THE PROCESSING DISCREPANCY.  INCLUDE MEMBER'S IDENTIFICATION DATA, DATE ARRIVED STATION, AND NATURE OF THE DISCREPANCY. PROCESSING DISCREPANCY MESSAGE MUST BE SENT WITHIN 5 DUTY DAYS OF MEMBER INPROCESSING. INFO HQ AFPC/DPFFOC, AS WELL AS THE GAINING AND LOSING MAJCOM FIELD ACTIVITIES OFFICES. THE LOSING MPF COMMANDER WILL HAVE 5 DUTY DAYS TO RESPOND TO THE ORIGINAL MESSAGE. ONLY SEND A REPLY IF YOU WISH TO EXPLAIN MITIGATING CIRCUMSTANCES.  DISCREPANCIES WILL BE REPORTED AND TRACKED EFFECTIVE 1 JAN 03.  IF THERE IS A QUESTION AS TO WHETHER OR NOT AN ISSUE IS A DISCREPANCY, HQ AFPC/DPFFOC WILL MAKE THE FINAL DECISION.  PLEASE USE THE FOLLOWING FORMAT WHEN REPORTING CAT 1 DISCREPANCIES:

FROM:  MPF/CC/DPM1

SUBJECT:  PROCESSING DISCREPANCY

REF:  MPF ASSESSMENT PROGRAM MESSAGE DATED.

1.  NAME, GRADE, SSAN, AFSC, RNLTD OF MEMBER WHO REPORTED TO GAINING BASE WITH DISCREPANCY.

2.  GAINING BASE

3.  LOSING BASE

4.  DISCREPANCY (UTILIZE PARAGRAPH 4A - N ABOVE FOR SELECTING CORRECT DISCREPANCY).

5.  SUMMARY FOR EACH DISCREPANCY CITED AND CIRCUMSTANCES SURROUNDING THE DISCREPANCY.

7. PROCESSING DISCREPANCIES WILL BE TRACKED BY DPFFOC AND REPORTED TO THE MAJCOM FIELD ACTIVITIES OFFICES EACH MONTH.  THE STATISTICS WILL ALSO BE BROKEN OUT BY MPF ON THE WWW AT WWW.AFPC.RANDOLPH.AF.MIL/MPF/MPFASSESSMENTS/.  MPFS ARE ENCOURAGED TO BENCHMARK AND CROSSFEED IDEAS FOR BETTER PROCESSING.  REMEMBER, THE INTENT IS TO USE THESE STATISTICS TO IMPROVE OUR SUPPORT OF COMMANDERS AND OUR SERVICE TO CUSTOMERS.

8. POC IS DSN 665-2591.