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If these FAQs do not address your particular questions, please contact us.
My institution will soon qualify to report HMDA data. What software and documents are available to assist me in getting started and how can I access them? All materials that will assist you in collecting and preparing your HMDA submission are available from this FFIEC HMDA web site. Do the following: 1. Access Regulation C and Official Staff
Commentary.
Return to subject What do I do if I find an error in my submission after it has been submitted? You should send a "Complete
Resubmission", in its entirety, to hmdasub@frb.gov
or mail your submission to: Return to subject How do I resubmit? After you have made all the necessary corrections to your institution's data, follow the same steps you would in making your initial submission (export data, transmit data, receive edit report and sign off on confirmation sheet). However, please make sure to mark your resubmission as a "Complete Resubmission of CCYY data". Return to subject Is there a penalty if my institution has to resubmit? The Federal Reserve Board's HMDA processing staff expects to receive valid and accurate HMDA data that have been checked using edits approved for the particular calendar year. If data are not accurately reported, we encourage resubmissions. Questions about charges and penalties should be directed to your supervisory agency. Return to subject Where can I find out about any updates to HMDA processing and/or Regulation C changes? As public information becomes available it is posted on the FFIEC web site at www.ffiec.gov/hmda . Return to subject What changes to HMDA reporting should my institution be concerned about during its collection and preparation of the 2004 HMDA data submission? For a comprehensive review of the Regulation
C amendments effective January 1, 2004, please access the following
links: 2004 Regulation C Supplement, http://www.stlouisfed.org/hmdaregcamendments/default.html Return to subject When I am determining whether my institution is a required HMDA reporter, what year is the 'preceding calendar year'? The 'preceding calendar year' is the year prior to the calendar year of HMDA data that you are collecting. For example, if you are collecting 2004 HMDA data, the preceding calendar year is 2003. Return to subject How do I know if my submission has been received and/or loaded to your system? If you sent your submission via Internet e-mail, you should receive an edit report via fax within a week of transmitting it. If you sent your submission via diskette, you should receive an edit report via fax within two weeks of mailing it. If you have not heard or received a response beyond these estimated time frames, you should e-mail hmdahelp@frb.gov, include your respondent ID, agency code, contact name and number, and the date you sent your submission. An analyst will contact you. Return to subject When I have a HMDA question, should I e-mail HMDAHELP and call the HMDA Assistance Line? If you use both services, you may get confused after you receive an answer by phone and e-mail, so please use only one -- either e-mail hmdahelp@frb.gov or call (202) 452-2016. Return to subject When are initial HMDA data due and to whom is it sent? You must submit initial HMDA data for your institution to the processing agency specified by your supervisory agency no later than March 1 following the calendar year for which the data are compiled. The Federal Reserve Board in Washington, DC serves as the processing agency for OCC-, FDIC-, OTS-, and NCUA-supervised institutions. For institutions regulated by the Federal Reserve System, each Federal Reserve District Bank is responsible for processing the data from the institutions located in their district. For independent mortgage lending institutions, HUD is the processing agency. Data that you send to your processing agency is considered late if the postmark on the package or the e-mail submission is after March 1st. (Note that if March 1st falls on the weekend, the due date moves to the first Monday. For example, the calendar year 2003 HMDA data were due by March 1, 2004). Return to subject A voluntary reporter is an institution that does not meet the reporting criteria but chooses to submit their HMDA data. Be reminded that if you choose to be a voluntary reporter, you are responsible for the accuracy and quality of your data, and your report must comply with the Home Mortgage Disclosure Act and Regulation C. Two FFIEC agencies, the Federal Deposit Insurance Corporation (FDIC) and the Federal Reserve System (FRS), do not accept voluntary reporters. Thus if you are regulated by the FDIC or FRS you do not have a choice; you must meet the reporting criteria to report. Return to subject
Can I download the
FFIEC HMDA Data Entry Software? Return to subject Can I install the
FFIEC HMDA Data Entry Software on my institution's network? Return to subject How do I import data
into the FFIEC HMDA Data Entry Software? Return to subject How do I ensure a
validity error-free HMDA submission with the 'Batch Edit' function? Return to subject How
do I export HMDA data from the FFIEC HMDA Data Entry Software? Return to subject When
I export the HMDA data, does a copy still exist in the FFIEC HMDA
Data Entry Software? Return to subject
How can I get a
copy of the Guide to
HMDA Reporting: Getting it Right!? Return to subject My institution reported
HMDA data for last year; however, I did not receive the disclosure
statement. How can I get a copy? Return to subject When is the final
disclosure statement available? Return to subject Is an institution
required to mail a copy of the disclosure statement to someone who
requests that it be mailed? Return to subject
I faxed a completed data order form and included an overnight carrier number. How long will it take before I receive my order? Data orders are processed within 8-10 business days after receipt of a completed order form. We strive to complete and mail data orders as soon as possible. Return to subject Are the data items on the HMDA data order form the only products available to the public? No, we have other data items available on the public data link of the FFIEC HMDA web site at www.ffiec.gov/hmda/publicdata.htm. The items on the HMDA data order form and on the public data link of the web site comprise all the HMDA data products available to the public. Return to subject What do I do if one of the data products I ordered is faulty? You should return the entire product with a cover letter that explains the purpose of the return. Upon receipt of the faulty product, we will send you a replacement. Return to subject What is the best data product to order that allows me to manipulate and analyze the data? You should order the LAR & TS Raw data CD for $50. This data can be downloaded from the CD into a spreadsheet application. You can manipulate and sort the data by specific fields for further analysis. (The Help screen on the CD provides details on how to download the data). Return to subject Can I download the HMDA data that is included on the web site? Data products on the Web (specifically the aggregate tables and disclosure reports) cannot be downloaded, but you can print the information shown on the screens. Data products on CD-ROM can be downloaded to a text, database, or spreadsheet application. Return to subject
Why do I have property location validity errors on my HMDA report if I used the FFIEC Geocoding System to obtain the property location information? The FFIEC Geocoding System does not provide property location information for all valid street addresses for various reasons. One reason may be timing -- new developments, for instance, come into existence all the time and may not have been accounted for in the database release that is used in the FFIEC Geocoding System. When an exact street address cannot be matched, paper outline maps sold by the U.S. Census Bureau should be used to determine the census tract (refer to pages 18-21 of the Guide to HMDA Reporting: Getting it Right!). For more information on maps and other resources that may assist you, contact the U.S. Census Bureau at www.census.gov. Return to subject If the FFIEC Geocoding System does not provide me with MA/State/County/Census Tract information, should I send in my HMDA submission without this information included? Absolutely not. A reporter must include valid property location information on each record of their HMDA report. If the FFIEC Geocoding System does not provide the geographical information about the property location, there are several other tools that can be used (refer to pages 18-21 of the Guide to HMDA Reporting: Getting it Right! to geocode your data. It is the reporter's responsibility to exhaust all available resources in obtaining valid property location information. Return to subject
I am a HUD reporter, who do I call for assistance? For assistance with HUD-related issues, call the HUD HMDA Assistance Line at 202-755-7500, x7572 or e-mail HMDA@HUD.gov. Return to subject I am a HUD reporter, where do I send my HMDA submission? HMDA data submissions for HUD reporters
should be submitted electronically through the FHA connection at
the following web site; https://entp.hud.gov/clas/.
You can also e-mail HMDA@HUD.gov
or mail your submission to the following address: Return to subject I am a HUD reporter, how do I resubmit my HMDA data? To resubmit your HMDA data for HUD reporters, prepare the corrected submission, clearly label as a "Resubmission" and follow the instructions under 'I am a HUD reporter, where do I send my HMDA Submission?' question. Return to subject I am a HUD reporter and I have not received my Edit Report. What should I do? HUD reporters who have not received their Edit Report have the following options:
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