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RTTUZYUW RUCOAPW0119 0731404-UUUU--RHMCSUU.
ZNR UUUUU
R 141405Z MAR 03
FM COMNAVSAFECEN NORFOLK VA//00//
TO ALSAFE
BT
UNCLAS //N05102//
ALSAFE 014/03
MSGID/GENADMIN/COMNAVSAFECEN/30A/MAR//
SUBJ/WEB ENABLED SAFETY SYSTEM (WESS 1) ENHANCEMENTS//
REF/A/GENADMIN/NAVSAFECEN/261815ZNOV2002//
REF/B/DOC/CNO/15JUL2002//
REF/C/DOC/CNO/30AUG2001//
REF/D/DOC/CNO/03MAR1989//
REF/E/DOC/CNO/29NOV2001//
AMPN/REF A IS ALSAFE 022/02, ANNOUNCING NEW INJURY AND OCCUPATIONAL
ILLNESS REPORTING REQUIREMENTS AND THE ESTABLISHMENT OF THE NEW WEB
ENABLED SAFETY SYSTEM (WESS 1). REF B IS OPNAVINST 5100.23F, NAVY
OCCUPATIONAL SAFETY AND HEALTH PROGRAM MANUAL. REF C IS OPNAVINST 5100.19D
(W/CHG 1), NAVY OCCUPATIONAL SAFETY AND HEALTH (NAVOSH) MANUAL FOR FORCES
AFLOAT. REF D IS OPNAVINST 5102.1C, NAVY MISHAP INVESTIGATION AND
REPORTING (W/CHG 2-5). REF E IS OPNAVINST 3750.6R (W/CHG 1), NAVAL
AVIATION SAFETY PROGRAM.//
POC/S.SCUDDER/GS13/NAVSAFECEN(AFLOAT)/LOC:NORFOLK
/TEL:(757) 444-3520 X7115/EMAIL:STEVE.SCUDDER@NAVY.MIL//
POC/P. WEBSTER/GS11/NAVSAFECEN(SHORE)/LOC:NORFOLK
/TEL:(757) 444-3520 X7149/EMAIL:PAMELA.WEBSTER@NAVY.MIL//
POC/T.WIRGINIS/GS12/NAVSAFECEN(AVIATION)/LOC:NORFOLK
/TEL:(757) 444-3520 X7271/EMAIL:THEODORE.WIRGINIS@NAVY.MIL//
POC/B. BLACKWELL/GS11/NAVSAFECEN/LOC:NORFOLK
/TEL(757) 444-3520 X7174/EMAIL:BOBBY.BLACKWELL@NAVY.MIL//
RMKS/1. AS ANNOUNCED IN REF A, MANDATORY REPORTING USING THE WEB ENABLED
SAFETY SYSTEM (WESS 1) BECAME EFFECTIVE 1 JANUARY 2003. THIS SYSTEM
COLLECTS THE REQUIRED LOG OF OCCUPATIONAL INJURY AND ILLNESS ENTRIES FOR
SHORE ACTIVITIES UNDER REF B, AND ACCOUNTS FOR LOST WORK TIME NOT
PREVIOUSLY COLLECTED ON AFLOAT MILITARY PERSONNEL. ALTHOUGH AFLOAT
MILITARY LOST WORK TIME OF 5 DAYS OR MORE WAS DOCUMENTED USING THE MISHAP
REPORTING SYSTEM IN REF C, THERE WAS NO REQUIREMENT TO REPORT INJURIES AND
OCCUPATIONAL ILLNESSES RESULTING IN 1 TO 4 LOST WORK DAYS AND THIS
INFORMATION WAS NEVER CAPTURED. DOD AND SECNAV LOST WORK DAY REDUCTION
EFFORTS NOW REQUIRE DOCUMENTATION ON ALL CIVILIAN AND MILITARY LOST WORK
DAYS. A LOST WORK DAY (LWD) INJURY OR ILLNESS IS ONE PREVENTING A PERSON
FROM PERFORMING DUTY OR WORK FOR ONE OR MORE DAYS BEYOND, BUT NOT
COUNTING, THE DAY OR SHIFT OF INJURY OR ONSET OF ILLNESS.
A. SHORE COMMANDS NOW REPORT LOST WORKDAY CASES USING WESS 1 IAW REF B.
SHORE COMMANDS MUST LOG ALL ON-DUTY CIVILIAN AND MILITARY OCCUPATIONAL
INJURIES AND ILLNESSES. DAILY REPORTING ON WESS 1 REPLACED INJTRAK FOR
REPORTING INJURIES AND OCCUPATIONAL ILLNESSES. THE SHORE POC IS MS. PAM
WEBSTER.
B. SHORE COMMANDS NOW USE WESS 1 TO REPORT LOST WORKDAY CASES FOR
ON-DUTY CIVILIAN MOTOR VEHICLE, AND MILITARY ON OR OFF-DUTY MOTOR VEHICLE
AND OFF-DUTY/RECREATIONAL INJURIES. DAILY REPORTING ON WESS I INCLUDES ONE
TO FOUR LOST WORKDAY CASES AND MAY INCLUDE NO LOST TIME OFF-DUTY INJURIES.
MOTOR VEHICLE PROPERTY DAMAGE WILL BE REPORTED PER REF D. THE SHORE POC IS
MR. BOBBY BLACKWELL.
C. AFLOAT COMMANDS NOW REPORT ONE TO FOUR LOST WORK DAY CASES (LWD) FOR ON
AND OFF-DUTY INJURIES AND OCCUPATIONAL ILLNESSES USING WESS 1. REPORTS ARE
MADE DAILY, OR AS FEASIBLE, USING THE NEW WESS 1 REPORTING SYSTEM. TO
REPORT FIVE OR MORE LWD CASES AND SPECIAL CASE MISHAPS (THOSE MISHAPS
RESULTING IN FEWER THAN FIVE LOST WORK DAYS BUT INVOLVE ELECTRIC SHOCK;
HAZMAT, CHEMICAL, AND TOXIC EXPOSURES; AND BACK INJURIES) AFLOAT COMMANDS
WILL CONTINUE TO REPORT IN ACCORDANCE WITH CHAPTER A6 OF REFERENCE C. THE
AFLOAT POC IS MR. STEVE SCUDDER.
D. AVIATION COMMANDS CONTINUE TO REPORT FIVE OR MORE LWD INJURIES
ASSOCIATED WITH DEFINED NAVAL AIRCRAFT UNDER REF E. THE NEW WESS 1 IS USED
TO REPORT OTHER LWD INJURIES AND OCCUPATIONAL ILLNESSES UNDER THE SAME
REQUIREMENTS AS AFLOAT COMMANDS WHEN ATTACHED TO (EMBARKED IN) AN AFLOAT
COMMAND. AT ALL OTHER TIMES, REPORT AS A SHORE COMMAND. THE AVIATION POC
IS MR. TED WIRGINIS.
E. THESE REPORTING REQUIREMENTS EXCLUDE MARINE CORPS GROUND - MARINE
CORPS GROUND WILL CONTINUE TO REPORT VIA MARTRAK.
2. WESS REPORTS ARE MADE TO THE NAVAL SAFETY CENTER DAILY, OR AS
FEASIBLE, USING WESS 1 ON-LINE. REPORTING IS TO BE DONE THROUGH THE SAFETY
CENTER'S HOMEPAGE AT WWW.SAFETYCENTER.NAVY.MIL.
WESS 1 IS A MENU-DRIVEN, USER FRIENDLY ON-LINE DATA ENTRY AND DATA
RETRIEVAL SYSTEM THAT ALLOWS COMMAND REPRESENTATIVES TO WORK ON-LINE IN
REAL TIME TO REPORT LOST WORKDAY INJURIES AND OCCUPATIONAL ILLNESSES.
3. WESS 1 ENTRY AND REPORT RETRIEVAL IS PASSWORD PROTECTED. MANY
COMMANDS HAVE ALREADY DESIGNATED COMMAND SAFETY PERSONNEL AND OBTAINED
WESS 1 ACCOUNTS. NOTE: DOD INFORMATION ASSURANCE INSTRUCTIONS REQUIRE
LOGIN ACCOUNTS BY INDIVIDUALS. COMMANDS CAN OBTAIN WESS 1 ACCOUNTS BY
VISITING THE SAFETY CENTER WEB PAGE AT WWW.SAFETYCENTER.NAVY.MIL
AND SELECTING "ONLINE REPORTING" FROM THE UPPER LEFT CORNER OF
THE HOMEPAGE. THEN SELECT "REQUEST ACCOUNT" AND FILL OUT AS
APPROPRIATE. WE WILL E-MAIL THE REQUIRED LOGIN INSTRUCTIONS DIRECTLY TO
THE INDIVIDUAL.
4. SINCE 1 JANUARY 2003 WE HAVE MADE THE FOLLOWING ENHANCEMENTS TO WESS
1:
A. A FUNCTION FOR THE RECORDING ACTIVITY (I.E., THE ACTIVITY WHO
ENTERED THE RECORD INTO THE SYSTEM) TO DOWNLOAD THE SAME DATA IT
SUBMITTED. THIS DATA CAN BE IMPORTED INTO A DOCUMENT, SPREADSHEET, OR
DATABASE ETC. FOR STATISTICAL ANALYSIS, QUALITY ASSURANCE OR RECORDS
PURPOSES. WHEN A COMMAND LOGS ONTO WESS 1, UNDER REPORTING OPTIONS THEY
CAN SELECT THE INJURY/OCCUPATIONAL ILLNESS REPORT MENU AND FOLLOW THE
INSTRUCTIONS. REPORTS CURRENTLY AVAILABLE INCLUDE:
(1) ASCII TEXT FILE DOWNLOAD OF NAVY INJURIES AND OCCUPATIONAL ILLNESSES.
(2) NAVY INJURY AND OCCUPATIONAL ILLNESS LOG - FORMATTED REPORT.
(3) ANNUAL REPORT OF NAVY OCCUPATIONAL INJURIES AND ILLNESSES - FORMATTED
REPORT.
(4) ASCII TEXT FILE DOWNLOAD BY ACTIVITY AND DATE.
B. THERE IS NOW A FUNCTION TO ENTER FIRST AID AND NO LOST TIME CASES.
FIRST AID CASE ENTRIES APPLY ONLY TO NAVY CIVILIAN PERSONNEL IAW REF B. NO
LOST WORK TIME CASE ENTRIES ARE REQUIRED FOR SHORE ACTIVITIES, BUT MAY BE
USED BY AFLOAT COMMANDS TO DOCUMENT ALL MISHAPS AND INJURIES.
C. SEVERAL NEW REFERENCE ITEMS HAVE BEEN ADDED. THERE IS NOW AN
EXPANDED LIST OF FREQUENTLY ASKED QUESTIONS (FAQ), A GLOSSARY OF WESS
TERMS, A PROCESS CONTROL NUMBER LIST WITH JOB OR ACTIVITY CODE
DEFINITIONS, A LIST OF BUREAU OF LABOR STATISTICS (BLS) CODES FOR INJURIES
AND ILLNESSES, A PERSONNEL PROTECTIVE EQUIPMENT (PPE) LIST, AND A DATA
DICTIONARY WITH DATABASE SEQUENCING INFORMATION.
D. THERE IS NOW A FUNCTION TO ASK IF THE PERSON INVOLVED IS PERMANENTLY
ASSIGNED TO A SHORE ACTIVITY OR AN AFLOAT COMMAND. THIS WILL THEN ALLOW
THE SELECTION OF MISHAP LOCATION INDEPENDENTLY, AND ACCOMMODATE, FOR
EXAMPLE, ENTRIES FOR A CIVILIAN WORKING ON A SHIP OR AFLOAT MILITARY
WORKING ASHORE.
5. ADDITIONAL WESS INFORMATION AND TRAINING WILL BE AVAILABLE AT THE
UPCOMING NAVOSH PROFESSIONAL DEVELOPMENT CONFERENCE (PDC) 7-11 APRIL 2003,
IN SAN DIEGO, CA. A WESS 1 DEMONSTRATION WILL BE AVAILABLE IN THE EXHIBIT
AREA. WESS 1 ALSO WILL BE DISCUSSED IN SEVERAL PRESENTATIONS THROUGHOUT
THE WEEK. FOR THOSE WHO CAN'T MAKE THE PDC IN SAN DIEGO, THERE WILL BE A
MISHAP RECORD KEEPING SEMINAR ON 14 MAY 2003 IN NORFOLK, VA. THIS SEMINAR
WILL BE OFFERED BY VIDEO TELE-TRAINING (VTT) TO NEWPORT, KINGS BAY, AND
PASCAGOULA ON THE SAME DATE. FOR MORE INFORMATION ON THE SEMINAR OR THE
PROFESSIONAL DEVELOPMENT CONFERENCE, GO TO THE NAVOSH AND ENVIRONMENTAL
TRAINING CENTER HOMEPAGE AT WWW.SAFETYCENTER.NAVY.MIL/TRAINING/
5. FOR QUESTIONS PLEASE CONTACT THE POC LISTED FOR YOUR SPECIFIC AREA
OF INTEREST (AFLOAT, SHORE, AVIATION OR OFF-DUTY/RECREATION).
6. MINIMIZE CONSIDERED, RELEASED BY COL. D. T. KERRICK.//
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