Intro Overview Goals Status

Enterprise Human Resources Integration (EHRI) is a comprehensive electronic personnel recordkeeping and analysis system that supports human resource (HR) management across the Federal government. This system spans the career of 1.8M Federal employees - from hiring to retiring, and will provide employees, manages, and HR professionals with desktop access to the records.

EHRI will provide HR managers and specialists with a data warehouse and workforce planning and analysis capabilities that are currently not possible with a paper-based system. With these tools, trends for retirement, promotions and reassignments can be accurately forecast. Personnel transactions across the Federal government that currently take weeks to finalize will take days. When fully implemented, EHRI offers the taxpayer a potential savings estimated at $235M over 10 years.

Overview

One of the 24 e-Government initiatives designed to support the President's Management Agenda (PMA); OPM's Enterprise Human Resources Integration (EHRI) will support human resources management across the Federal government at all levels from front-line employee to senior management. When fully implemented, EHRI will replace the current Official Personnel Folder (OPF) with an electronic Official Employee Record (eOER) for some 1.8 million Executive Branch employees, resulting in a comprehensive electronic personnel record-keeping and analysis system covering the entire life cycle of Federal employment.

In addition to streamlining personnel management actions, EHRI will provide HR managers and specialists with an impressive array of workforce analytical and planning capabilities. EHRI users will be able to query workforce data from a variety of perspectives. Users can determine statistical counts, averages, correlation, etc., and conduct workforce planning under a variety of scenarios. Trends can be developed for retirements, promotions, reassignments, and other significant personnel actions. Together, these analytical tools will enable a level of strategic human capital planning that has up to now been difficult if not impossible to conduct.

EHRI will be implemented through four releases. The first will be a prototype of the system that will be ready by September 30, 2003. Subsequently the system will be incrementally populated with data and tested by early spring 2004. The fully operational system will be released by September 30, 2004.

---

Description

EHRI will provide comprehensive electronic personnel record-keeping and analysis system covering the entire life cycle of Federal employees from hire to retirement. It will be a system that supports human resources management across the Federal government at all levels from the employee to senior management. EHRI, which includes a data warehouse, will replace the current Official Personnel Folder (OPF) with an Official Electronic Record (OER) for some 1.8 million Executive Branch employees.

The OER eliminates the need for paper based records, making the exchange of human resources (HR) data faster, less error prone, and less costly. Employees will be able to view their Official personnel Record on line, at home or at work to check information or verify its accuracy. Records will be more accurate and transfer faster as employees transfer from one agency to another.

As hard-pressed Federal HR managers can attest, conducting workforce planning and analysis on a large scale is virtually impossible today because personnel data is stored on paper within the OPFs, and a subset of that data is stored in a jumble of legacy systems of varied levels of functionality and integration. EHRI will enable managers to forecast employee movements (promotions, retirements, etc.) and ensure qualified personnel are in place. EHRI will improve the efficiency of moving employees through the full employment lifecycle. It will take minutes, not days, for agencies to examine the official electronic records of employees transferring into their organizations.

The goals of EHRI are clear:

1. Provide the capability for comprehensive knowledge management and workforce analysis, forecasting, and reporting (to further strategic management of human capital) across the Executive Branch. This includes a data repository for query and analysis, knowledge management, and workforce planning capability.
2. Enable expanded electronic exchange of standardized human resources data within and across agencies and systems and the attainment of associated benefits and cost savings. This includes the electronic exchange for inter- and intra-agency transfer, data extraction for OPM's analytical needs, as well as to create an Official Employee Record (OER).
3. Provide unification and consistency in HR data across the Executive Branch. This includes the development of a Governmentwide HR business model and standards, as well as standards for a single source repository for managing human capital, HR, and payroll information.

EHRI is one of six OPM-led e-Government initiatives along with e-Clearance, e-Payroll, e-Training, and Recruitment One-Stop. OPM's vision for these initiatives, when combined with OPM's Retirement Systems Modernization initiative, is that of an interlocking enterprise system based on the employee lifecycle. These interrelated initiatives streamline and improve processes for moving Federal employees through the employment lifecycle. Collectively, these initiatives help make government more citizen-centered and results oriented in line with the PMA.

back to top