The Secretary of Energy Community Service Awards Program for Federal employees has been established in accordance with information contained in the document entitled "Program Information."
Program information and the application form are available from your Community Service Awards Program Coordinator. DOE Federal employees may apply for an award utilizing the application form. Each
applicant will submit the completed application form directly to his/her Element's Community Service Awards Coordinator. The Awards Coordinator will review each application, and certify that it appears
to meet program eligibility criteria. (Where the Awards Coordinator believes that the application does not appear to meet program eligibility criteria, he/she will contact the Office of Economic Impact
and Diversity for guidance.) The Coordinator will then promptly forward all eligible applications to the Head of the Departmental Element. The Head of the Departmental Element (or his/her designee) will
review the applications, and will then forward the following material to the Office of Economic Impact and Diversity (ED-1), on or before the date specified by that Office:
- A photocopy of each eligible application. (The Element shall retain the original applications.)
- A statement certifying that the applications appear to meet eligibility requirements.
- The following statistics: (1) Total number of eligible applications; (2) Total number of FTEs in the Element; and (3) "Participation Rate" for the Element (i.e., the number of eligible
applications as a percentage of total Element FTEs).
The Office of Economic Impact and Diversity will review the applications to determine that they meet eligibility requirements. The Office will then obtain final approval for the proposed awards from the
Office of the Secretary. In cases where there is a dispute regarding eligibility for an award, the Office of Economic Impact and Diversity will make the final determination, in consultation with the
Office of the Secretary. Following approval by the Office of the Secretary, the Office of Economic Impact and Diversity will provide the appropriate number of Community Service Award certificates to each
Element. At Headquarters, the Office of Economic Impact and Diversity will coordinate a Community Service Day open house, at which time the awards for Headquarters employees will be distributed. Field
site Elements should strive to conduct a similar function, preferably simultaneously with the Headquarters event. In addition to the individual awards program, the three (3) Departmental Elements with
the highest Participation Rate (i.e., the number of eligible applications as a percentage of total Element FTEs) will receive a plaque from the Secretary. Community Service Awards Coordinators seeking
additional guidance should consult the website (www.hr.doe.gov/ed/index.html), or contact Frank Celada in the Office of Economic Impact and Diversity, Office of Minority Economic Impact, at firstname.lastname@example.org, or by telephone at 202/586-3283.