Trademarks > Madrid Protocol: Tips for Paper Filers

Madrid Protocol: Paper Filings Only.

USPTO Madrid Electronic Forms

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USPTO TIPS FOR FILING ON PAPER

The United States Patent and Trademark Office (USPTO) has delayed the posting of Madrid electronic forms on the USPTO website and has temporarily postponed and suspended rules that would require electronic submission of Madrid-related documents. Until the USPTO posts the Madrid electronic forms, certain Madrid-related documents must be submitted on paper. For more information, see notice posted on the USPTO website at: http://www.uspto.gov/main/trademarks.htm.

1. Documents That Must Be Submitted on Paper

You must submit international applications, subsequent designations and responses to irregularity notices to the USPTO on paper.

2. Use of Official WIPO Forms Required

a) International applications and subsequent designations

The International Bureau of the World Intellectual Property Organization requires the submission of international applications and subsequent designations on an official form. See Rules 9(2) and 24(2)(b) of the Common Regulations Under the Madrid Agreement Concerning the International Registration of Marks and the Protocol Relating to That Agreement (Common Regulations). The official forms of the International Bureau are available online at the World Intellectual Property Organization (WIPO) website: http://www.wipo.int/madrid/en.

When submitting an international application or subsequent designation on paper, you should complete the official WIPO form online at: http://www.wipo.int/madrid/en, print it out, and submit it to the USPTO. Completed subsequent designations may also be filed directly at the International Bureau.

b) Responses to irregularity notices

The International Bureau does not have an official form for responses to irregularity notices. Applicants submitting paper responses to the USPTO for forwarding to the International Bureau should include with their response: (1) the USPTO control number assigned to the international application upon certification; and (2) a copy of the International Bureau's irregularity notice. Please be advised that you cannot pay fees for correcting irregularities in an international application to the USPTO. You must pay irregularity fees directly to the International Bureau.

3. Payment of U.S. Fees Required at Time of Submission

a) U.S. Certification fee required with international application

You must pay the required U.S. certification fee(s) when you file your international application on paper. 37 C.F.R. §7.6. The USPTO charges $100.00, per class, if the international application is based on one basic U.S. application or registration, and $150.00, per class, if the international application is based on more than one basic U.S. application or registration. 37 C.F.R. §7.11(a)(9).

If the U.S. certification fee submitted with a paper international application is insufficient, the USPTO will reject the international application. The certification fee is not refundable. If the USPTO rejects the international application for any reason, the certification fee will not be refunded. 37 C.F.R. §7.13(b).

Please note: The USPTO will not accept payment of international application fees charged by the International Bureau. You must pay the international fees directly to the International Bureau.

b) U.S. Transmittal fee required with subsequent designation

A U.S. transmittal fee is required if you submit a subsequent designation to the USPTO for forwarding to the International Bureau. The USPTO charges a transmittal fee of $100.00, per class, for a subsequent designation. 37 C.F.R. §7.6.

If the U.S. transmittal fee for a paper subsequent designation is insufficient, the USPTO will reject the subsequent designation. The transmittal fee is not refundable. If the subsequent designation is not transmitted for any reason, the USPTO will not refund the fee. 37 C.F.R. §7.21(d).

Please note: The USPTO will not accept payment of international fees charged by the International Bureau for filing a subsequent designation. You must pay the international fees directly to the International Bureau.

4. Payment of International Fees Must Be Made Directly to the International Bureau

If you submit an international application or subsequent designation to the USPTO on paper, you cannot pay the international fees through the USPTO. You must pay the international fees directly at the International Bureau in Swiss currency. The schedule of international fees, individual fees and the International Bureau Fee Calculator are available on the WIPO website at: http://www.wipo.int/madrid/en.

a) The International Bureau will accept the following forms of payment:

1) Debit to a current account established with the International Bureau (see below for information on opening an account);

2) Payment into the Swiss postal check account or to any of the specified bank accounts of the International Bureau (see below for further information);

3) Banker's check in Swiss currency; and

4) Payment in cash at the International Bureau

Administrative Instructions for the Application of the Madrid Agreement Concerning the International Registration of Marks and the Protocol Relating Thereto, Section 19 (April 2002).

b) Requests to open an account with the International Bureau should be sent to:

World Intellectual Property Organization (WIPO)
Finance Division - Income Section
34, chemin des Colombettes
CH-1211 Geneva 20
Switzerland
Telephone: (41-22) 338 91 11
Facsimile: (41 22) 734 46 93
E-mail: Receipts.mail@wipo.int

c) Payment to the International Bureau bank account with Credit Suisse may be made at:

Credit Suisse, CH-1211 Geneva 70
1211 Geneva 70
Switzerland
SWIFT: CRESCH ZZ12A
WIPO Bank Account Number CH35 0425 1048 7080 8100 0

Information required under Rule 34(5) of the Common Regulations must accompany payment made to the bank. The applicant must also complete the required information on the fee calculation sheet of the International Bureau's official form.

Please be advised that the USPTO cannot assist paper filers in calculating the appropriate international fees or in selecting a method of payment of fees to the International Bureau. Questions concerning payment of international fees made directly at the International Bureau should be directed to the International Bureau by mail to the World Intellectual Property Organization, 34 chemin des Colombettes, P.O. Box 18, CH?1211 Geneva 20, Switzerland; by telephone at 41 22 338 9111; by fax to 41 22 740 1429; or by e-mail to intreg.mail@wipo.int.

5. Special Mailing Address for Paper Submissions

International applications, subsequent designations and responses to irregularity notices submitted on paper should be mailed to:

Commissioner for Trademarks
P.O. Box 16471
Arlington, VA 22215-1471
Attn: MPU

The USPTO has established this separate mailing address to receive paper submissions of international applications, subsequent designations and responses to irregularity notices in order to facilitate special handling of these documents. The use of any other USPTO mailing address may cause considerable delays in processing these documents.

Please be advised that the above address is only for the paper submission of international applications, subsequent designations and responses to irregularity notices. Any other trademark-related document mailed to this address will not be accepted and will be returned to the sender.

6. Use of Self Addressed, Stamped Postcard Encouraged

You should include a self-addressed, stamped postcard when you submit an international application, subsequent designation or response to an irregularity notice to the USPTO on paper. Upon receipt, the USPTO will place a control number assigned to your correspondence and a label indicating the receipt date on the postcard and return it to the party who filed the paper. You should reference the control number whenever you contact the USPTO about your correspondence.

7. Express Mail Rule Applies to Paper Submissions

If an international application, subsequent designation or response to irregularity notice is mailed to the USPTO via the Express Mail Service of the United States Postal Service, the USPTO will deem that the document was submitted on the day it was deposited as Express Mail, provided that the filer complies with the requirements for correspondence sent by Express Mail as set forth in 37 C.F.R. §2.198.

8. Hand Delivery of Paper Submissions

International applications, subsequent designations and responses to irregularity notices delivered by hand or courier to the USPTO should be taken directly to the Trademark Assistance Center (TAC). TAC is located at 2900 Crystal Drive (South Tower Building), Arlington, Virginia, fourth floor, and is open from 8:00 a.m. to 5:00 p.m. Eastern Standard Time, Monday through Friday, except on holidays. TAC will accept deliveries during regular business hours.

Please be advised that TAC will only accept hand and courier deliveries of international applications, subsequent designations and responses to irregularity notices. TAC will not accept any other trademark-related documents.

9. Printed Notice Mailed to Paper Filers

a) International Applications

If the USPTO certifies your international application and forwards it to the International Bureau, the Madrid Processing Unit (MPU) will mail a printed confirmation of certification. If the USPTO does not certify the international application, the MPU will send a printed letter of the reason(s) why and return the papers to you. The USPTO will not refund the certification fee(s).

b) Subsequent Designations

The USPTO will notify you in writing as to whether your subsequent designation has been forwarded to the International Bureau. If the USPTO does not forward your subsequent designation to the International Bureau, the MPU will return your papers with a notice as to the reason(s) why. The transmittal fee will not be refunded.

c)Responses to Irregularity Notices

If the USPTO forwards your response to an irregularity notice to the International Bureau, the MPU will send you a printed notice to that effect. If your response is not forwarded, the MPU will return your papers with a printed notice of the reason(s) for rejection.

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