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Clerical and Office Support Positions (Primarily Grades GS-2 to GS-8)
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Category |
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- Office Automation Clerk, GS-2/3/4. Employees
perform a variety of general office duties, e.g., perform word-processing
and computer data entry; sort and distribute mail; screen telephone
callers and visitors; and maintain office records and files.
- Program Clerk (Office Automation), GS-2/3/4.
Employees maintain computerized data files; assemble material
for mailing; perform word processing; assist telephone callers
and office visitors; prepare travel documents; and assist in the
processing of grant proposals.
- Program Assistant (Office Automation), GS-5/6.
Employees assist program managers by personally handling the technician
work associated with a research grant program. Employees process
grant awards, declinations and withdrawals, e.g., review, verify,
monitor and track proposal activities; examine budgets for adjustments;
prepare grant packages; coordinate panel meetings; maintain grant
files; generate computerized reports; perform data entry; assist
callers; prepare travel documents; and prepare word-processing
assignments.
- Secretary (Office Automation), GS-4/5/6. Employees
serve as personal assistants and perform a variety of general
office work, e.g., maintain the supervisor's calendar; review
and control incoming and outgoing correspondence; establish and
maintain office files; greet and screen callers and visitors;
coordinate meetings and make travel arrangements; draft and type
a variety of correspondence; and perform liaison functions.
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Features |
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- Office Automation Clerk positions are normally filled at grades
GS-4 and below.
- A written examination may be required for appointment to positions
at grades GS-4 and below.
- A written examination is not required for Secretary and Program
Assistant positions at grades GS-5 and above. Eligibility for
these levels is based on related experience and/or education.
- Appointments are made under the NSF delegated examining authority.
- NSF Standing Registers of qualified candidates may be maintained
for the immediate referral of candidates for jobs which frequently
occur at grades GS-6 and below. Other positions are advertised
by individual vacancy announcements.
- Office support positions usually have promotion potential to
grade GS-6. Other opportunities at GS-7 and above (e.g., Senior
Program Assistant, Personnel Assistant, Computer Assistant, etc.)
are periodically available and are normally filled by internal
competition.
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Recruiting Sources |
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NSF standing registers,
educational institutions, job
fairs, placement offices,
employment services, other
Federal agencies and
advertisements. |
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Eligibility |
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- Candidates for positions at grades GS-4 and below must have
successfully passed the written clerical examination, when required,
and have a valid Notice of Results.
- Candidates must meet qualification requirements.
- A typing speed of 40 words per minute, with 3 or fewer errors,
is required for all positions.
- Candidates must be a citizen or national of the United States.
The following table shows the minimum eligibility requirements
for office support positions at grades GS-2 to GS-6.
Grade |
Experience |
OR Education |
General |
Specialized |
GS-2 |
3 months |
None |
High school graduation or equivalent |
GS-3 |
6 months |
None |
1 year above high school |
GS-4 |
1 year |
None |
2 years above high school |
GS-5 |
None |
1 year |
4 years above high school |
GS-6+ |
None |
1 year |
Generally, not applicable |
General experience is progressively responsible
clerical, office, or other work that indicates ability to acquire
the knowledge and skills needed to perform the duties of the position.
Specialized experience is experience in or related
to the position that equipped you with the knowledge and skills
to successfully perform the duties of the position. Specialized
experience must have been equivalent to the next lower grade level.
Equivalent combinations of post-high school education and experience
may be used to meet total requirements at grades GS-5 and below.
The civil service written test is generally required for appointments
at grades GS-4 and below. Call our personnel office, 703-292-8182,
for testing locations. All applicants must be able to type at least
40 words per minute, based on a 5-minute sample, with no more than
3 errors.
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