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No one looks forward to being injured. Likewise, no one looks forward to
having to report the injury. Figuring out what is reportable, who to
report it to, and what form to use has been a real pain to people working
in safety. Now, relief is in sight, and its spelled I-N-J-T-R-A-K.
INJTRAK is the Navys computerized mishap log. Its database is used
for reporting ashore occupational injuries and illnesses in accordance
with OPNAVINST 5100.23E. To reduce paperwork, standardize the
mishap-reporting process, bring it more in line with the private sector,
and simplify the reporting process, the NAVOSH Quality Council determined
that an automated logging system be devised as a method for reporting
mishaps.
Puget Sound Naval Shipyard designed the database, and the Naval Safety
Center released it in October 1999. Shortly after its release, it became
apparent that it needed to be revised to make the program user-friendly
and to develop an in-depth users guide.
The INJTRAK database is in compliance with the OSHA 200 log
requirements and the Navys new on-duty log requirements, which are
outlined in OPNAVINST 5100.23E, Chapter 14, paragraph 1409. One
improvement includes adding a short form to ease data entry. The long form
is used to enter more detailed information and mishap-investigation data.
The program produces an annual summary with case rates, prints a log by
UIC, and produces a report for commanding officers to review. One feature
converts the data into an Excel spreadsheet, where you can use pivot
tables to make it easy to total numbers, produce graphs and establish
trends.
How will this program make reporting to the Naval Safety Center easier?
In the past, you had to submit a Safety Report (SR) for every injury and
illness with five or more lost workdays, in addition to logging the injury
or illness. Now, OPNAVINST 5100.23E requires that you submit only a Safety
Investigation Report (SIR) for serious injuries or illnesses (Class As,
Bs and special cases). Those injuries that once required an SR (Class Cs)
now only require logging in the injtrak database.
The log data is then submitted to the Naval Safety Center twice a year
(April 15 and Oct. 15).
The program exports the data to a file with only the necessary fields
to the Naval Safety Center and places the file as an attachment to your
e-mail. Ensure your name, UIC, and phone number are entered and send the
e-mail to SAFE-Injtrak@navy.mil. You may want to send your ISIC
or regional office your data, so just put them in the "copy to"
block, and they can import the data into their INJTRAK database. After
this, a compilation of data is only keystrokes away.
When the Safety Center receives the attachment, all we have to do is
import the data to our database, and we have a snapshot view of your data
firsthand.
The program is user-friendly and requires little knowledge of Access 97
or Excel. The users guide gives step-by-step instructions on how to use
the features of the program, and there is on-line help that allows easy
reference.
We have developed a paper mishap log that uses codes from INJTRAK that
you can print in Word if you dont have computer support. Although this
paper log meets all OSHA and Navy requirements, you must complete reports
and trend analysis manually. INJTRAK is an optional reporting method, but
it is the way of the future, so give it a try and see how much easier
reporting can be.
Click
here to obtain a copy of the INJTRAK database or the Paper Mishap Log with
codes |
