Invoice Status

Click on the Sample of Invoice Tracking link to download a sample of a voucher log used by GovWorks to track invoice payments for all its vendors. As you can see from the sample, the invoice tracking system includes the voucher number, date, amount, amount paid, cumulative amount paid, balance and date sent to finance for payment. You may receive the status of an invoice by emailing
us at: acquisition@govworks.gov

Please note the Prompt Payment Standards under 5 CFR Part 1315.9 or 52.232-25 FAR Prompt Payment (PDF file attached) which details the regulations that our finance team follows: There are three dates which are reviewed when making payments: invoice date, invoice receipt date, and
COTR approval date. The finance department focuses on the latest date stamped on an approved invoice for calculating payment due date. Please click here to view the full text of the Prompt Payment standards.

For example, if a small business invoice is dated November 1, arrives at GovWorks on November 5, and is not approved for delivery and services until November 18, the fifteen day pay period for small business does not begin until November 18. Interest payments are not applicable unless a 30 day time period has occured since approval of the invoice, and payment has not been rendered. The interest payment time period applies to invoices from a small or large business.

Another example involves an invoice that arrives at the desk of the COTR on November 1, is then
sent to the invoice team on November 5, is returned to the vendor for changes on November 6, is resent to the invoice team on November 8, and is officially approved by the COTR on November 9. The date to begin counting for invoice payment by the finance team would be November 9.