PRODUCTS AND SERVICES

Table of Contents

1. Ad Hoc Support to the Office of the Secretary
2. Advisory Committee Management
3. Advisory Committee Management Program Manual
4. Advisory Committee Document Management
5. Advisory Committee Records
6. Automated Signature Machines
7. Classified Documents
8. Computer Matching and Privacy Protection Act
9. Conference Management (CMS)
10. Continuity of Operations Plan
11. Correspondence Style Guidance
12. Courier Service
13. Document Management
14. Document Online Coordination System (DOCS)
15. DOECAST
16. Executive Secretariat Executive Commitments Systems (ESECS)
17. FAIR Act Challenges
18. Freedom of Information and Privacy (FOIA)
19. Historic Preservation
20. Historical Records and Departmental Archives
21. Historical Research and Writing
22. Historical Support
23. National Security Council Liaison
24. OSE After Hours Telephone Directory
25. Public Reading Room
26. Records Management
27. Recusals for the Office of the Secretary
28. Weekly Report to the Secretary
29. White House Report and Amplification Report Review and Transmission
30. 30-60-90 Day Report to the Secretary

Arranges hand-carry and facsimile distribution; provides assistance for special projects regarding document preparation and finalization, including messages from the Secretary, preparation of acknowledgment letters to Members of Congress, acknowledgments of speaking requests, condolence letters, and letters of appreciation.
 

Serves as the Department's Advisory Committee Management Officer. Provides oversight, advice, guidance, technical assistance, consultation and interagency representation on advisory committee functions; and tracks and facilitates the establishment and renewal of committee charters; and the establishment and renewal of membership.
 

The Manual, DOE M 510.1-1, provides detailed Department of Energy requirements, responsibilities, processes, and procedures for the establishment, operation, and management of advisory committees. [available on the DOE Directives Homepage]

Analyzes, controls, and tracks Secretary, Deputy Secretary, and Under Secretaries correspondence and memoranda; and all Congressional correspondence and specefic advisory committee correspondence through the Document Online Coordination System (DOCS).
 

Provides "institutional memory" of historical Federal advisory committee records of the Department.
 

Procures necessary signature duplications for Secretary, Deputy Secretary, and Under Secretaries; application of signatures to correspondence, photographs, certificates, etc.
 

Receives and dispatches all classified material for the Office of the Secretary.
 

Provides consultation and guidance on procedural safeguards related to this Act.
 

Management Information Systems and Executive Commitments

A database linked to ME's Home Page for posting information about proposed conferences sponsored by the Department or DOE contractors. This information is posted by designated points of contact across the complex and is used for planning and proposing conferences, and reporting conference activities.
 

Provides a disaster plan and the succession order for the Office of the Executive Secretariat.
 

Information regarding preparation of Secretarial correspondence and memoranda, including format and forms of address, as provided in the Executive Secretariat Style Guide, developed in conjunction with Office of the Secretary preference [available on the Executive Secretariat Homepage].
 

Provides pickup of special delivery packages from mailroom locations to the Office of the Secretary. Distribution of critical, time-sensitive documents through Secretarial Initiatives distribution and/or facsimile distribution.
 

Analyzes, controls, and tracks Secretary, Deputy Secretary, and Under Secretary correspondence and memoranda; all congressional correspondence; National Security Council and White House correspondence through the Document Online Coordination System (DOCS); mail distribution for the Office of the Secretary; development of standard letters for signature of Secretary, Deputy Secretary, and Under Secretaries.
 

Image-based, corporate document management system that includes search capability, document retrieval, and report generation at desktops.
 

Sends e-mail messages from the Secretary and other DOE officials. Announces events, training opportunities, and other information of interest to DOE staff and/or contractors.
 

Annual inventory of "commercial activities" performed by Federal employees. A process whereby an agency's inventory may be challenged by the public and adverse decisions appealed.
 

Provides administrative and technical support on matters involving the Freedom of Information, Privacy, and Computer Matching Acts including consultation, technical guidance, training, and interagency representation. Facilitates compliance with FOIA requests by program and field offices. [Further information can be found on the Executive Secretariat FOIA Homepage].
 

Serves as the Department's Federal Preservation Officer, by (1) ensuring the Department's compliance with the National Historic Preservation Act and other cultural resources statutes, and (2) developing and coordinating historic preservation planning Department-wide.
 

Identifies and maintains historical records of the Department and its predecessor agencies; maintains the Department archives.

HISTORICAL RESEARCH AND WRITING

Prepares written history of the Department, its predecessor agencies, and its programs. [Available publications are listed on the Executive Secretariat Homepage.]
 

Provides "institutional memory" and historical policy support to program offices.
 

Provides documents to and receives documents from the National Security Council for the Office of the Secretary.
 

Telephone directory of Secretarial Officers and their principle staffs that includes office, home, cellular, and pagers. Distribution limited to Office of the Secretary.

Maintains a Headquarters facility and materials for public access to DOE records.
 

Maintenance/repository of official files of the Office of the Secretary.

Secretariat
 

Compilation and coordination of Weekly Reports to the Secretary.
 

Reviews the weekly reports to the White House for grammatical correctness, suggests changes, finalizes and transmits report to White House via Lotus Notes.
 

Compilation and coordination of the 30-60-90 Day Report. This report is used by the Office of the Secretary to keep abreast of upcoming key events relevant to the mission of the Department.
 

Send comments or questions via email to Exec Sec.