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Privacy & Security Notices

DOE Seal

 

       


PRODUCTS AND SERVICES

Table of Contents

  1. Ad Hoc Support to the Office of the Secretary
  2. Advisory Committee Management
  3. Advisory Committee Management Program Manual
  4. Advisory Committee Document Management
  5. Advisory Committee Records
  6. Automated Signature Machines
  7. Classified Documents
  8. Computer Matching and Privacy Protection Act
  9. Conference Management (CMS)
  10. Continuity of Operations Plan
  11. Correspondence Style Guidance
  12. Courier Service
  13. Document Management
  14. Document Online Coordination System (DOCS)
  15. DOECAST
  16. Executive Secretariat Executive Commitments Systems (ESECS)
  17. FAIR Act Challenges
  18. Freedom of Information and Privacy (FOIA)
  19. Historic Preservation
  20. Historical Records and Departmental Archives
  21. Historical Research and Writing
  22. Historical Support
  23. National Security Council Liaison
  24. OSE After Hours Telephone Directory
  25. Public Reading Room
  26. Records Management
  27. Recusals for the Office of the Secretary
  28. Weekly Report to the Secretary
  29. White House Report and Amplification Report Review and Transmission
  30. 30-60-90 Day Report to the Secretary
Service Telephone Number
AD HOC SUPPORT TO THE OFFICE OF THE SECRETARY

Secretariat

Arranges hand-carry and facsimile distribution; provides assistance for special projects regarding document preparation and finalization, including messages from the Secretary, preparation of acknowledgment letters to Members of Congress, acknowledgments of speaking requests, condolence letters, and letters of appreciation.
 

(202) 586-5230
 
ADVISORY COMMITTEE MANAGEMENT

Secretariat

Serves as the Department's Advisory Committee Management Officer. Provides oversight, advice, guidance, technical assistance, consultation and interagency representation on advisory committee functions; and tracks and facilitates the establishment and renewal of committee charters; and the establishment and renewal of membership.
 

(202) 586-3279
 
ADVISORY COMMITTEE MANAGEMENT PROGRAM MANUAL

Secretariat

The Manual, DOE M 510.1-1, provides detailed Department of Energy requirements, responsibilities, processes, and procedures for the establishment, operation, and management of advisory committees. [available on the DOE Directives Homepage]

(202) 586-3279
 
ADVISORY COMMITTEE DOCUMENT MANAGEMENT

Secretariat

Analyzes, controls, and tracks Secretary, Deputy Secretary, and Under Secretaries correspondence and memoranda; and all Congressional correspondence and specefic advisory committee correspondence through the Document Online Coordination System (DOCS).
 

(202) 586-3279
 
ADVISORY COMMITTEE RECORDS

Secretariat

Provides "institutional memory" of historical Federal advisory committee records of the Department.
 

(202) 586-3279
 
AUTOMATED SIGNATURE MACHINES

Secretariat

Procures necessary signature duplications for Secretary, Deputy Secretary, and Under Secretaries; application of signatures to correspondence, photographs, certificates, etc.
 

(202) 586-5230
 
CLASSIFIED DOCUMENTS

Correspondence Management

Receives and dispatches all classified material for the Office of the Secretary.
 

(202) 586-5230
 
COMPUTER MATCHING AND PRIVACY PROTECTION ACT

Freedom of Information Act and Privacy Act

Provides consultation and guidance on procedural safeguards related to this Act.
 

(202) 586-6025
 
CONFERENCE MANAGEMENT

Management Information Systems and Executive Commitments

A database linked to ME's Home Page for posting information about proposed conferences sponsored by the Department or DOE contractors. This information is posted by designated points of contact across the complex and is used for planning and proposing conferences, and reporting conference activities.
 

(202) 586-5116
 
CONTINUITY OF OPERATIONS PLAN

Management Information Systems and Executive Commitments

Provides a disaster plan and the succession order for the Office of the Executive Secretariat.
 

(202) 586-4374
 
CORRESPONDENCE STYLE GUIDANCE

Secretariat

Information regarding preparation of Secretarial correspondence and memoranda, including format and forms of address, as provided in the Executive Secretariat Style Guide, developed in conjunction with Office of the Secretary preference [available on the Executive Secretariat Homepage].
 

(202) 586-5230
 
COURIER SERVICE

Correspondence Management

Provides pickup of special delivery packages from mailroom locations to the Office of the Secretary. Distribution of critical, time-sensitive documents through Secretarial Initiatives distribution and/or facsimile distribution.
 

(202) 586-5230
 
DOCUMENT MANAGEMENT

Secretariat

Analyzes, controls, and tracks Secretary, Deputy Secretary, and Under Secretary correspondence and memoranda; all congressional correspondence; National Security Council and White House correspondence through the Document Online Coordination System (DOCS); mail distribution for the Office of the Secretary; development of standard letters for signature of Secretary, Deputy Secretary, and Under Secretaries.
 

(202) 586-5230
 
DOCUMENT ONLINE COORDINATION SYSTEM (DOCS)

Management Information Systems and Executive Commitments

Image-based, corporate document management system that includes search capability, document retrieval, and report generation at desktops.
 

(202) 586-4374
 
DOECAST

Management Information Systems and Executive Commitments

Sends e-mail messages from the Secretary and other DOE officials. Announces events, training opportunities, and other information of interest to DOE staff and/or contractors.
 

(202) 586-5116
 
EXECUTIVE SECRETARIAT EXECUTIVE COMMITMENTS SYSTEM (ESECS)

Management Information Systems and Executive Commitments

Supports the review of legislation and legislative history to identify the Department's congressional reporting requirements and assigns and tracks preparation of reports.
 

(202) 586-5116
 
FAIR ACT CHALLENGES

Administration and Quality Management

Annual inventory of "commercial activities" performed by Federal employees. A process whereby an agency's inventory may be challenged by the public and adverse decisions appealed.
 

(202) 586-0577
 
FREEDOM OF INFORMATION ACT AND PRIVACY ACT

Freedom of Information Act and Privacy Act

Provides administrative and technical support on matters involving the Freedom of Information, Privacy, and Computer Matching Acts including consultation, technical guidance, training, and interagency representation. Facilitates compliance with FOIA requests by program and field offices. [Further information can be found on the Executive Secretariat FOIA Homepage].
 

(202) 586-6025
 
HISTORIC PRESERVATION

History

Serves as the Department's Federal Preservation Officer, by (1) ensuring the Department's compliance with the National Historic Preservation Act and other cultural resources statutes, and (2) developing and coordinating historic preservation planning Department-wide.
 

(301) 903-4389
(202) 586-5241
 
HISTORICAL RECORDS AND DEPARTMENTAL ARCHIVES

History

Identifies and maintains historical records of the Department and its predecessor agencies; maintains the Department archives.

HISTORICAL RESEARCH AND WRITING

History

Prepares written history of the Department, its predecessor agencies, and its programs. [Available publications are listed on the Executive Secretariat Homepage.]
 

(301) 903-4389
(202) 586-5241
 
HISTORICAL SUPPORT

History

Provides "institutional memory" and historical policy support to program offices.
 

(301) 903-4389
(202) 586-5241
 
NATIONAL SECURITY COUNCIL LIAISON

Secretariat

Provides documents to and receives documents from the National Security Council for the Office of the Secretary.
 

(202) 586-5230
 
OFFICE OF THE SECRETARY AFTER HOURS TELEPHONE DIRECTORY

Secretariat

Telephone directory of Secretarial Officers and their principle staffs that includes office, home, cellular, and pagers. Distribution limited to Office of the Secretary.

(202) 586-5230
PUBLIC READING ROOM

Freedom of Information and Privacy

Maintains a Headquarters facility and materials for public access to DOE records.
 

(202) 586-3142
RECORDS MANAGEMENT

Secretariat

Maintenance/repository of official files of the Office of the Secretary.

(202) 586-5230
RECUSALS FOR THE OFFICE OF THE SECRETARY

Secretariat
 

(202) 586-5230
WEEKLY REPORT TO THE SECRETARY

Administration and Quality Management

Compilation and coordination of Weekly Reports to the Secretary.
 

(202) 586-7359
 
WHITE HOUSE REPORT AND AMPLIFICATION REPORT REVIEW & TRANSMISSION

Secretariat

Reviews the weekly reports to the White House for grammatical correctness, suggests changes, finalizes and transmits report to White House via Lotus Notes.
 

(202) 586-5230
 
30-60-90 DAY REPORT TO THE SECRETARY

Management Information Systems and Executive Commitments

Compilation and coordination of the 30-60-90 Day Report. This report is used by the Office of the Secretary to keep abreast of upcoming key events relevant to the mission of the Department.
 

(202) 586-5116
 

Send comments or questions via email to Exec Sec.