Office of Personnel Management Systems
5 CFR Sec. 297.104 Types
of records.
The Office manages three generic types of personnel records systems:
(a) Internal systems of records are under the Office's physical control and
are established and maintained by the Office solely on its own employees and,
when appropriate, on others in contact with the Office regarding matters within
its authority.
(b) Centralized systems of personnel records are physically established and
maintained by the Office with regard to most current and former Federal employees
and some applicants for Federal employment.
(c) Governmentwide systems of personnel records are maintained by the Office,
and through Office delegations of authority, by Federal agencies with regard
to their own employees or applicants for employment.
OPM Governmentwide Systems of Records
· OPM/GOVT-1:
General Personnel Records(In
PDF)
Records on current and former Federal employees
as defined in 5 U.S.C.2105, including OPM’s Central Personnel Data File and
related agency personnel management information systems.The Official Personnel
Folders and other general personnel records files are the official repository
of the records, reports of personnel actions, and the documents and papers
required in connection with actions affected during an employee’s Federal
service.
· OPM/GOVT-2:
Employee Performance File System Records
Records on current or former Federal employees,
including appointees to the Senior Executive Service maintained on an employee’s
performance.
· OPM/GOVT-3:
Adverse Actions and Actions Based on Unacceptable Performance
(In
PDF) Records on current or former Federal employees, including Senior
Executive Service employees, against whom such an action has been proposed
or taken in accordance with 5 C.F.R. 432, 732, 752, or 754.
· OPM/GOVT-4: [Reserved]
· OPM/GOVT-5:
Recruiting, Examining, and Placement Records
Records on (a) persons who have applied to OPM or
agencies for Federal employment, and current and former Federal employees
submitting applications for other positions in the Federal Service; and (b)
applicants for Federal employment believed or found to be unsuitable for employment
on medical grounds.
· OPM/GOVT-6:
Personnel Research and Test Validation Records(In
PDF)
Records on current and former Federal employees,
applicants for Federal employment, current and former state and local government
employees, and applicants for State and local government employment, selected
private sector employees and applicants for sample comparison groups used
by OPM or other Federal agencies for the construction, analysis, and validation
of written tests and for research on and evaluation of personnel or organizational
management and staffing methods, including workforce effectiveness studies.
· OPM/GOVT-7:
Applicant - Race, Sex, National Origin and Disability Status Records(In
PDF)
Records on current and former Federal employees
and individuals who have applied for Federal employment used by OPM and agencies
to evaluate personnel/organizational measurement and selection records, implement
and evaluate Federal Equal opportunity Recruitment and affirmative action
programs, prepare reports regarding breakdown by race, sex, and national origin
of applicants, and to locate individuals for personnel research.
· OPM/GOVT-9:
Position Classification Appeals, Job Grading Appeals, and Retained Grade or
Pay Appeals (In
PDF) Records on current and former Federal employees who have either (a)
filed a position classification appeal or a job grading appeal with OPM’s
Agency Compliance and Evaluation, an OPM regional office, or with their agencies;
or (b) filed a retained grade or pay appeal with OPM’s Agency Compliance and
Evaluation or an OPM regional office, used to document the processing and
adjudication of the appeal.
· OPM/GOVT-10:
Employee Medical File System RecordsRecords on current and former civilian
Federal employees maintained to ensure proper medical evaluation, diagnosis,
history, treatment, and continuity of care; documentation of hazard exposures,
treatment, medically-related employment decisions, and communications among
health care providers, including planning of further care, evaluation of the
quality of health care rendered, and to ensure proper operation of an agency’s
drug testing program.
OPM Centralized System of Records
· OPM/Central-4
Inspector General Investigations Case Files
· OPM/Central-5
Intergovernmental Personnel Act Assignment Records
· OPM/Central-6
Administrative Law Judge Application Records
· OPM/Central-7
Litigation and Claims Records
· OPM/Central-8
Privacy Act/Freedom of Information Act (PA/FOIA)
· OPM/Central-9
Personnel Investigations Records
· OPM/Central-10
Federal Executive Institute Program Participant
Records
· OPM/Central-11
Presidential Management Intern (PMI) Program
Records
· OPM/Central-13
Executive Personnel Records
· OPM/Central-14
Debarment of Suspension Records for Federal
Employees Health Benefits Program (FEHPB)