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Vehicle Buying Buying Vehicles

NEW VEHICLES

color photo of carsGSA purchases new model year vehicles only for federal government agencies and other eligible organizations. 

Vehicle orders should be placed online using the GSA AutoChoice system.  The Express Desk is available to expedite vehicle orders. GSA's Multiple Award Schedules offer many benefits to customers, including the ability to choose among various suppliers and to order directly from the vendor. 

USED VEHICLES

Used vehicles are sold to the public.  Visit AutoAuctions or GSA Auctions for more information.

ORDER NEW VEHICLES ELECTRONICALLY

The preferred method of ordering new vehicles is through electronic ordering. Ordering electronically expedites orders and provides the ordering agency with automatic/immediate order receipt acknowledgements. There are two ways to order electronically:

(1) AutoChoice

AutoChoice is an online vehicle ordering system that allows agencies to choose vehicle models, compare contract prices from the major manufacturers and place vehicle orders online. AutoChoice will calculate the prices for the selected vehicles and will give a price summary, including the 1% GSA surcharge.

(2) Electronic file format

Agencies can send GSA their orders electronically in the following file formats: excel (.xls), text file (.txt), and database file (.dbf). The accepted methods for transferring the above file formats are sending the file as an e-mail attachment to electronic.requisition@gsa.gov or sending over-night mail on a disk.

ORDER STATUS

Vehicle order status can be obtained through AutoChoice.

PLEASE NOTE - SPECIAL ORDERING INSTRUCTIONS

In accordance with Federal Acquisition Regulation (FAR) 16.505 (a) and (b), each ordering agency must compare prices for each and every contractor that can meet the minimum order requirements when selecting the vehicle(s) which will meet their agency's mission. Ordering agencies must also document the contract file with the rationale for placement and price of each order.

The following should be considered when determining the best value when ordering light trucks, medium and heavy trucks, and passenger cars:

(1) Price
(2) Optional Equipment
(3) Delivery Time
(4) Fuel Economy
(5) Life Cycle Cost
(6) Past Performance
(7) Dealer/Maintenance Location

Each order submitted to GSA for order placement must provide a statement affirming that all contractors were provided a fair opportunity to compete in accordance with FAR 16.505(b).


PAPER REQUISITIONS

Fiscal Year 2004 (October 1, 2003) will be the last year GSA will accept the GSA Form 1781 in paper form covering vehicles that can be purchased through the on-line AutoChoice program.  If an agency is unable to submit their requisitions electronically, they may send it by mail or fax on either the GSA Form 1781 (Motor Vehicle Requisition) or the Standard Form 344 (Multiuse Standard Requisitioning/Issue System Document). Department of Defense activities may use the DD Form 448, Military Interdepartmental Purchase Requisition (MIPR). Please do not fax large requisitions.

Mail to:
General Services Administration
Federal Supply Service
GSA Automotive (FFA)
1901 S. Bell Street, Room 600
Arlington, VA 22202
Fax (703) 305-3034

URGENT REQUIREMENTS

Automotive Express Desk

GSA offers an Automotive Express Desk to handle requirements that are needed on an "Unusual and Compelling Urgency" basis (in accordance with FAR 6.302(c)(2)). In these cases, a justification for other than full and open competition must be provided with an agency's requisition. Questions about express desk orders may be directed (703) 308-4576.

Waivers

Under unique circumstances, which meet the criteria set forth under Federal Property Management Regulations (FPMR) 101-26.501(b)(c), it may be advantageous for an agency to effect its own procurement. GSA will grant waivers of procurement authority on a case-by-case basis in accordance with FPMR 101-26.501(b)(c). Waiver requests should be submitted in writing to:

General Services Administration
Federal Supply Service
Attn:  Director of GSA Automotive
1901 S. Bell Street, Room 600
Arlington, VA 22202

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Last Modified 8/31/2004