Privacy Act Systems

-- DISCLAIMER --

Table of Contents

• General Provisions Applicable to All DOL Privacy Act Systems
  • Routine Uses Applicable to All DOL PA Systems
  • Addresses to Which Requests Can be Directed
  • Security of Records in DOL PA Systems
    • Flexiplace arrangements
    • Earthquake protection
• Government-Wide Systems of Records
  • Government-wide systems operated by DOL
    • Assertion of Control by DOL
    • DOL/GOVT-1--Office of Workers' Compensation Programs, Federal Employees' Compensation File.
    • DOL/GOVT-2--Job Corps Student Records.
  • Links to government-wide systems established by other Departments
• Office of the Secretary (OSEC)
  • DOL/OSEC-1--Supervisor's/Team Leader's Records of Employees.
• Office of the Assistant Secretary for Administration and Management (OASAM)
  • DOL/OASAM-4--Occupational Accident/Injury/Illness Reporting System (AIIRS) File.
  • DOL/OASAM-5--Rehabilitation and Counseling File.
  • DOL/OASAM-7--Employee Medical Records.
  • DOL/OASAM-12--Administrative Grievance Records.
  • DOL/OASAM-17--Equal Employment Opportunity Complaint Files.
  • DOL/OASAM-19--Negotiated Grievance Procedure and Unfair Labor Practice Files.
  • DOL/OASAM-20--Personnel Investigation Records.
  • DOL/OASAM-22--Civil Rights Center Citizen Discrimination Complaint Files.
  • DOL/OASAM-23--Travel Management Center.
  • DOL/OASAM-24--Privacy Act/Freedom of Information Act Requests File System.
  • DOL/OASAM-25--Intergovernmental Personnel Act Assignment Records.
  • DOL/OASAM-26--Frances Perkins Building Parking Management System.
  • DOL/OASAM-27--Employee/Contractor Identification Program.
  • DOL/OASAM-28--Incident Report/Restriction Notice.
  • DOL/OASAM-29--OASAM Employee Administrative Investigation File.
  • DOL/OASAM-30--Injury Compensation System (ICS).
  • DOL/OASAM-31--DOL Flexible Workplace (Flexiplace) Programs Evaluation and Files.
  • DOL/OASAM-32--Transit Subsidy Management System.
  • DOL/OASAM-33--Entity Database.
  • DOL/OASAM-34--DOL Fitness Association (DOLFA) Membership Files.
  • DOL/OASAM-35--DOL Child Care Subsidy Programs Records.
  • DOL/OASAM-36--PeoplePower.
• Office of Administrative Law Judges (OALJs)
  • DOL/OALJ-1--Office of Administrative Law Judges Case Tracking System.
  • DOL/OALJ-2--Office of Administrative Law Judges Case Files.
  • DOL/OALJ-3--Contract List.
  • DOL/OALJ-4--Notification List.
• Office of the Administrative Review Board (ARB)
  • DOL/ARB-1--Administrative Review Board Appeals Files.
• Office of the Assistant Secretary for Policy (ASP)
  • DOL/ASP-1--National Agricultural Workers Survey (NAWS) Research File, Case Tracking Files, Name Index.
• Benefits Review Board (BRB)
  • DOL/BRB-1--Appeals Files-Benefits Review Board (BRB).
• Bureau of Labor Statistics (BLS)
  • DOL/BLS-3--Regional Office Staff Utilization File
  • DOL/BLS-6--Applicant Race and National Origin (ARNO) System, Form E 618.
  • DOL/BLS-7--BLS Employee Conduct Investigation.
  • DOL/BLS-8--BLS Employee ADP Training History.
  • DOL/BLS-9--Routine Administrative Files.
  • DOL/BLS-10--Commissioner's Correspondence Control System.
  • DOL/BLS-11--Mainframe User ID Database.
  • DOL/BLS-12--Employee Acknowledgement Letter Control System.
  • DOL/BLS-13--National Longitudinal Survey of Youth 1979 (NLSY79) Database.
  • DOL/BLS-14--Collection Procedures Research Lab Project Files.
  • DOL/BLS-17--National Longitudinal Survey of Youth 1996 (NLYS96).
  • DOL/BLS-18--Postal Square Building Parking Management Records.
  • DOL/BLS-19--Customer Information Files.
  • DOL/BLS-20--Fellowship Applicants and Recipients Files.
• Office of the Chief Financial Officer (CFO)
  • DOL/CFO-1--Attendance, Leave and Payroll File.
  • DOL/CFO-2--Department of Labor Accounting and Related Systems.
  • DOL/CFO-3--Travel and Transportation System.
• Office of Disability Employment Policy, formerly known as the President's Committee on Employment of People with Disabilities (PCEPD)
  • DOL/ODEP-1--Job Accommodation Network (JAN) Files.
  • DOL/ODEP-2--Workforce Recruitment Program (WRP) Database.
• Employees' Compensation Appeals Board (ECAB)
  • DOL/ECAB-1--Employees' Compensation Appeals Board Docket Records.
• Employment Standards Administration (ESA)
  • DOL/ESA-2--Office of Federal Contract Compliance Programs, Complaint Case Files.
  • DOL/ESA-5--Office of Workers' Compensation Programs, Black Lung Antidiscrimination Files.
  • DOL/ESA-6--Office of Workers' Compensation Programs, Black Lung Benefits Claim File.
  • DOL/ESA-15--Office of Workers' Compensation Programs, Longshore and Harbor Workers' Compensation Act Case Files.
  • DOL/ESA-24--Office of Workers' Compensation Programs, Longshore and Harbor Workers' Compensation Act Special Fund System.
  • DOL/ESA-25--Office of Federal Contract Compliance Programs, Management Information System (OFCC/MIS).
  • DOL/ESA-26--Office of Workers' Compensation Programs, Longshore and Harbor Workers' Compensation Act Investigation Files.
  • DOL/ESA-27-Office of Workers' Compensation Programs, Longshore and Harbor Workers' Compensation Act Claimant Representatives.
  • DOL/ESA-28--Office of Workers' Compensation Programs, Physicians and Health Care Providers Excluded Under the Longshore Act.
  • DOL/ESA-29--Office of Workers' Compensation Programs, Physicians and Health Care Providers Excluded Under the Federal Employees' Compensation Act.
  • DOL/ESA-30--Office of Workers' Compensation Programs, Black Lung Automated Support Package.
  • DOL/ESA-32--Employee Conduct Investigations.
  • DOL/ESA-33--Time Report Component of the Wage and Hour Investigative Support and Reporting Database (WHISARD).
  • DOL/ESA-34--Farm Labor Contractor Registration File.
  • DOL/ESA-35--Farm Labor Contractor Employee Registration File.
  • DOL/ESA-36--MSPA Civil Money Penalties in the Wage and Hour Investigative Support and Reporting Database (WHISARD).
  • DOL/ESA-37--MSPA Public Central Registry Records File.
  • DOL/ESA-38--Wage and Hour Regional Office Clearance List-MSPA Registration.
  • DOL/ESA-39--State Employment Service Clearance List-MSPA Registration.
  • DOL/ESA-40--MSPA Tracer List.
  • DOL/ESA-41--MSPA Certificate Action Record Files.
  • DOL/ESA-42--Case Registration/Investigator form; in the Wage and Hour Investigative Support and Report Database (WHISARD).
  • DOL/ESA-43--Office of Workers' Compensation Programs, Federal Employees Compensation Act and Longshore and Harbor Workers' Compensation Act Rehabilitation Files.
  • DOL/ESA-44--Office of Workers' Compensation Programs, Federal Employees Compensation Act (FEC) and Longshore and Harbor Workers' Compensation Act Rehabilitation Counselor Case Assignment, Contract Management and Performance Files and FEC Field Nurses Files.
  • DOL/ESA-45--Investigative Files of the Office of Labor-Management Standards (Formerly DOL/OAW-1)
  • DOL/ESA-46--Migrant and Seasonal Agricultural Worker Protection Act (MSPA) Ineligible Farm Labor Contractors.
  • DOL/ESA-47--Youth Peddler Bulletin Board.
  • DOL/ESA-48--"Customer Service" component of the Wage Hour Investigative Support and Reporting Database (WHISARD).
  • DOL/ESA-49--Office of Workers' Compensation Programs, Energy Employees' Occupational Illness Compensation Program Act File.
  • DOL/ESA-50--Office of Workers' Compensation Programs, Physicians and Health Care Providers Excluded under the Energy Employees' Occupational Illness Compensation Program Act.
  • DOL/ESA-51-OLMS Public Disclosure Request Tracking System.
• Employment and Training Administration (ETA)
  • DOL/ETA-1--Bureau of Apprenticeship and Training, Budget and Position Control File.
  • DOL/ETA-4--Apprenticeship Information Management System (AIMS).
  • DOL/ETA-7--Employer Application File for Permanent and Temporary Alien Workers.
  • DOL/ETA-8--Job Corps Student Pay, Allotment and Management Information System (SPAMIS).
  • DOL/ETA-15--DOL/ETA Evaluation, Research Pilot or Demonstration Contractors' Project Files.
  • DOL/ETA-16--Employment and Training Administration Investigatory File.
  • DOL/ETA-20--Federal Bonding Program, Bondees Certification Files.
  • DOL/ETA-22--ETA Employee Conduct Investigations.
  • DOL/ETA-24--Contracting and Grant Officer Files.
  • DOL/ETA-25--DOL/ETA Evaluation Research Projects of the Unemployment Compensation System.
  • DOL/ETA-26--Standardized Program Information Report (SPIR).
  • DOL/ETA-27--Youth Opportunity Grant Program Information Files.
• Office of Inspector General (OIG)
  • DOL/OIG-1--Investigative Files, Case Tracking System, Analysis, Complaints and Evaluation Files, USDOL/OIG.
  • DOL/OIG-2--Freedom of Information/Privacy Acts Records.
  • DOL/OIG-3--Investigative Case Files, Case Development and Intelligence Records.
  • DOL/OIG-5--Audit Information, Tracking and Reporting Systems.
• Bureau of International Labor Affairs (ILAB)
  • DOL/ILAB-1--Arbitrators/Experts/Consultant Candidates' Biographies.
• Mine Safety and Health Administration (MSHA)
  • DOL/MSHA-1--Coal and Metal and Nonmetal Mine Accident, Injury, and Illness.
  • DOL/MSHA-3--Metal and Nonmetal Mine Safety and Health Management Information System.
  • DOL/MSHA-10--Discrimination Investigations.
  • DOL/MSHA-13--Coal Mine Respirable Dust Program.
  • DOL/MSHA-15--Health and Safety Training and Examination Records.
  • DOL/MSHA-18--Coal Mine Safety and Health Management Information System.
  • DOL/MSHA-19--Employee Conduct Investigations System.
  • DOL/MSHA-20--Civil/Criminal Investigations.
  • DOL/MSHA-21--Assessments and Civil Penalty Debt Collection Activity and Reporting System.
  • DOL/MSHA-22--Education Policy and Development; National Mine Health and Safety Academy Permanent Record Cards.
  • DOL/MSHA-23--Educational Policy and Development; Educational Field Services (EFS) Activity Reporting System.
  • DOL/MSHA-24--Radon Daughter Exposure.
• Occupational Safety and Health Administration (OSHA)
  • DOL/OSHA-l--Discrimination Complaint File.
  • DOL/OSHA-6--Program Activity File.
  • DOL/OSHA-9--OSHA Compliance Safety and Health Officer Training Record.
  • DOL/OSHA-10--OSHA Train-the-Trainer Outreach Program.
  • DOL/OSHA-12--OSHA Employee Conduct Investigations.
  • DOL/OSHA-13--OSHA Office of Training and Education Automated Registration System.
  • DOL/OSHA-14--Office of Training and Education Computer-based Acquisition/Financial Records System.
  • DOL/OSHA-15--Office of Training and Education Resource Center Circulation Project.
• Pension and Welfare Benefits Administration (PWBA), which is now known as the Employee Benefits Security Administration (EBSA)
  • DOL/PWBA-2--PWBA Investigation Management Files.
  • DOL/PWBA-3--PWBA Correspondence Files.
  • DOL/PWBA-4--Technical Assistance and Inquiry Files.
  • DOL/PWBA-5--Public Disclosure Request Tracking System.
  • DOL/PWBA-6--PWBA Debt Collection/Management System.
  • DOL/PWBA-7--Employee Conduct Investigations.
  • DOL/PWBA-8--PWBA Consolidated Training Record.
  • DOL/PWBA-9--Office of Enforcement Correspondence Tracking System.
  • DOL/PWBA-10--PWBA Civil Litigation Case Information System.
  • DOL/PWBA-11--PWBA Criminal Case Information System.
  • DOL/PWBA-12--Publication Hotline Requests.
  • DOL/PWBA-13--Office of Exemption Determinations ERISA Section 502(l) Files.
  • DOL/PWBA-14--Investment Advisor Registration Data Base.
  • DOL/PWBA-15--PWBA Inventory Management Data Base.
  • DOL/PWBA-16--Form 5500EZ Filings.
• Office of Small Business Programs (OSBP)
  • DOL/OSBP-1--Office of Small Business Programs, Small Entity Inquiry and Complaint Tracking System.
  • DOL/OSBP-2--Department of Labor Advisory Committee Members Files.
• Office of the Solicitor (OSOL)
  • DOL/SOL-3--Tort Claims Files.
  • DOL/SOL-5--Workforce Investment Act Tort Claims Files.
  • DOL/SOL-6--Military Personnel and Civilian Employees' Claims.
  • DOL/SOL-7--Solicitor's Legal Activity Recordkeeping System.
  • DOL/SOL-9--Freedom of Information Act and Privacy Act Appeals Files.
  • DOL/SOL-13--Employee Conduct Investigations.
  • DOL/SOL-15--Solicitor's Office Litigation Files.
  • DOL/SOL-17--Solicitor's Office Equipment Files.
• Veterans Employment and Training (VETS)
  • DOL/VETS-1--Uniformed Services Employment and Re-employment Rights Act (USERRA) Complaint File.
  • DOL/VETS-2--Veterans' Preference Complaint File under the Veterans Equal Opportunities Act of 1998 (VEOA).
  • DOL/VETS-3--Veterans' Transition Assistance Program (TAP) Registration System.
• Appendix -Responsible Officials

Federal Register notice republishing DOL PA systems, April 8, 2002