Working with Document Lists

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Working with Document Lists

Contents:

Document Lists
List Headings
Relevance Indicators
Document Names and Titles
Document Descriptions

When you browse or search using iPlanet Compass Server, lists of relevant documents are displayed in a document list. Document lists are grouped into sets for your convenience.

A typical document list looks like this:

List Headings

Each list begins with a heading such as:

Category Matches. This identifies a list of all the categories found by your most recent search. By default, search lists are sorted according to how closely each document matches your criteria, with the best matches listed first.
Categorized Documents. This identifies a list of all the documents contained in the current category. By default, category lists are sorted alphabetically.
Document Matches. This identifies a document list of all the documents found by your most recent search. By default, search lists are sorted according to how closely each document matches your criteria, with the best matches listed first.

The numbers to the right of the list heading indicate how many categories or documents are in the list:

Set contents. The set number shows which documents are in the current set. For example, 1-10 indicates that the current set contains the first 10 documents, 101-200 indicates that the current set contains the second hundred documents. (See Document Lists for information on how to view next or previous sets.)
Total. The number in parentheses, such as (of 1457) indicates the total number of categories or documents in all sets.

Relevance Indicators

Documents and categories found in a search are sorted according to how closely they meet your criteria, with the best matches listed first. (Documents listed by category do not have any relevance indicators.) The relevance scores and the varying width blocks to the left of each title indicate how closely that item meets your criteria. Greater relevance scores are associated with wider score blocks and indicate better matches. There will be no block at all for zero relevance matches; this can occur when you use a single space character as your search criterion, which retrieves all indexed documents.

Document Names and Titles

Each document the list has a title and every category has a name. These names and titles are links to the actual categories and documents. Click the names to view the document or go to the category.

Note: A document title may not be the same as the title that appears on the first page of the document when you view it. The title shown in the document list is the search title, not the formal title. For example, when you view a document the formal title might read: About Netscape Communicator, but the search title shown in the document list might be Netscape Communicator | Overview.

Formal titles are created by the person who wrote the original document.
Search titles are either:

Specified with a <title> tag by the person who prepared the document for the web. (See Using the <Title> Meta Tag for information on specifying document titles.)
Automatically generated by iPlanet Compass Server from the document's URL if there is no <title> tag.

Document Descriptions

Descriptive information about each document is displayed below the item's title. The type of document description displayed will vary according to what information is available about each individual document.

Document information might include:

Title. This is the link to the actual document. The title that is displayed is the document's search title as specified by a <title> tag. If the document does not have such a title, the document's URL (web address) is displayed.
Category. If the list was displayed from a search (as opposed to browsing categories) and the document has been assigned to a category, this is the subject under which the document was categorized.
URL. This is the URL of the document.
Date. This is the date when the document was last updated.
Size. This is the size, in bytes, of the document.
Name. This is the name of the person who wrote or created the document.
Description. This is the document's description as specified by a <META name="description"> tag. If the document does not have such a description, the first few lines of document's content are displayed.

Your administrator decides what information is available for each document, however, you can control the overall level of detail in your document list. Use the Show dropdown list to determine which of these levels of detail your document list uses:

Full description. Shows all information available for each document in the document list.
Brief description. Shows only some of the information available for each document in the document list.
Title only. Shows only the title of each document in the document list.