Institutional National Research Service Award

Additional Instructions for PHS 2590 
Rev. 05/2001 
Form Approved Through 05/2004 
OMB No. 0925-0001

U.S. Department of Health and Human Services 
Public Health Service
Institutional National Research Service Award Progress Reports

V. ADDITIONAL INSTRUCTIONS FOR PREPARING A PROGRESS REPORT FOR AN INSTITUTIONAL NATIONAL RESEARCH SERVICE AWARD

(Note: Text shown in purple below has been updated in accordance with NIH Guide announcement dated August 5, 2003.)

Progress reports to continue support of a PHS Institutional National Research Service Award (NRSA) must be submitted on PHS 2590 forms. The due date for these progress reports is determined by the awarding component. Previously, NIH reminded grantees about the submission of a progress report by mailing a pre-printed face page. In 2002 NIH modified this business process and discontinued this mailing. Instead grantees now access a website to determine which progress reports are due. The Office of Policy for Extramural Research Administration, OER, National Institutes of Health (NIH) hosts the website located at: http://era.nih.gov/userreports/pr_due.cfm. Grantees are responsible for periodically checking the list, which is updated on/around the 30th of each month. Additional information on this website can be found in the NIH Guide Notice OD-02-066: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-02-066.html. In addition to this website, e-mail reminders are sent to the PI.

For grantee institutions and PIs registered in the NIH eRA Commons, the progress report due information is available in the Commons Status system. Commons-registered institutions and PIs also have access to pre-populated face pages via Status. For more information on the NIH Commons, see: https://commons.era.nih.gov/commons/index.jsp

This section contains additional instructions, a substitute budget page, and a summary of trainees page to be used to request continuation (noncompeting) support under the PHS Institutional NRSA Program. Follow both sets of instructions in preparing your progress report.

A. SPECIFIC INSTRUCTIONS

1. Face Page

Items 1-5

Follow instructions (Items 1-5.)

Item 6. Human Subjects

In many instances, trainees supported by institutional training grants will be participating in research projects for which the Institutional Review Board (IRB) review of human subjects is complete or an exemption is designated. This review or exemption designation is sufficient, providing the research would not be substantially modified by participation of a trainee. The appropriate grants must be identified along with their IRB review dates 
or exemption designation. If space is insufficient in Item 6a, indicate "Next Page" and provide the information on a plain sheet of paper after the Face Page.

If the applicant organization has an approved Federal Wide Assurance or Multiple Project Assurance on file with the Office for Human Research Protections (OHRP) but, at the time of progress report, plans for the involvement of human subjects are so indefinite that IRB review and approval are not feasible, check "Yes" and insert "Indefinite" at Item 6a. If an award is made, human subjects may not be involved until a certification of the date of IRB approval, or a designation of exemption, has been submitted to the PHS awarding component.

Item 7. Vertebrate Animals

In many instances, trainees supported by institutional training grants will be participating in research projects for which the Institutional Animal Care and Use Committee (IACUC) review is complete. This review is sufficient, providing the research would not be substantially modified by participation of a trainee. The appropriate grants must be identified along with the IACUC review dates. If space is insufficient in Item 7a, indicate 
"Next Page" and provide the information on a plain sheet of paper after the Face Page. Check "Yes" and insert "Indefinite" at Item 7a if the applicant organization has an approved Animal Welfare Assurance on file with Office of Laboratory Animal Welfare (OLAW), but at the time of progress report, plans for the involvement of vertebrate animals are so indefinite that IACUC review and approval are not feasible. If an award is made, vertebrate animals may not be involved until a verification of the date of IACUC approval has been submitted to the PHS awarding component.

Item 9. Inventions and Patents

Not applicable.

Item 13. Program Director Assurance

The program director's signature assures that postdoctoral trainees have been informed of payback requirements associated with the NRSA program.

2. Next Budget Period

(FORM PAGE 2, PDF FORMAT)

Use the NRSA substitute budget page, and follow the instructions below, to request direct costs for the next budget period. Any additional information should be provided on Form Page 3.

Stipends

Enter the number of trainees and stipend amount for each trainee. Identify, by name, all trainees to be continued and new trainees to whom a commitment has been made for the next budget period.

Tuition, Fees, and Health Insurance

Itemize tuition, individual fees, and either self-only or family medical insurance. If tuition varies (e.g., in-state, out-of-state, or student status), identify these separately. Tuition at the postdoctoral level is limited to that required for specified courses. Tuition, fees, and medical insurance may be requested only to the extent that the same resident or nonresident tuition, fees, and medical insurance are charged to typical non-Federally-supported students.

Trainee Travel

State the purpose of any travel; give the number of trips involved, the destinations, and the number of individuals for whom funds are requested. Justify foreign travel in detail, describing its importance to the training experience. Training-Related Expenses Funds to defray other costs of training, such as staff salaries, consultant costs, equipment, research supplies, staff travel, etc., are requested as a lump sum based on the predetermined amount per predoctoral and postdoctoral trainee. Enter the total dollar figure only. No further itemization or explanation is required.

3. Budget Justification

(FORM PAGE 3, PDF FORMAT)

Indicate whether all stipends awarded for the current budget period will be used and explain any estimated unexpended balance.

4. Biographical Sketch

(BIOGRAPHICAL SKETCH FORMAT PAGE, PDF FORMAT)

Provide biographical sketches only for newly added training faculty.

5. Other Support

Not applicable.

6. Progress Report Summary

(FORM PAGE 5, PDF FORMAT)

Use the following instructions to prepare a progress report, which provides a brief presentation of the accomplishments and changes in the training program during the reporting period, following the outline below:

a. Training Program

  1. Provide a brief description of the training objectives and goals for the reporting period. Highlight progress in implementation and developments or changes that have occurred. Note any difficulties encountered by the program. Describe changes in the program for the next budget period, including changes in training faculty and significant changes in available space and/or facilities. Include, as appropriate, significant new training content, procedures or experiences, and indicate how these aid in strengthening and realizing the objectives and goals of the program.
  1. Describe the nature of the instruction in the responsible conduct of science and the extent of trainee and faculty participation. 
  1. Describe activities related to recruitment of trainees from underrepresented racial and ethnic groups.

b. Study Subjects

Provide data on the Inclusion Enrollment Report only if the trainees have participated in research involving human subjects that has not been reported within the progress report of another PHS-supported project.

c. Trainees

  1. Use NRSA Summary of Trainees Additional Form Page 5 to provide the following information. For trainees who have left the program, and those trainees who have completed their training during this reporting period, indicate the degree earned and the nature of their current positions. Include the name of the institution, type, and research involvement of the position, and any other relevant information.
  1. Summarize information on the gender and racial/ethnic distribution of the trainees supported on this grant during the reporting period. Use the table on the "Inclusion Enrollment Report Format Page." Indicate the name of the training program as the "Study Title" and the total number of trainees supported during the reporting period as the "Total Enrollment." Leave the section "Protocol Number" blank. In Part A of the table, indicate for all trainees the numbers that fall into each ethnic and racial category. The number of multi-racial trainees will be in entered into the row "more than one race." Normally, the unknown or not-reported categories will not be needed. In Part B of the table, indicate for "Hispanic or Latino" trainees the numbers that fall into each racial category. Definitions of the indicated racial and ethnic categories are described in Section I of the PHS 398 instructions.
  1. Include a brief paragraph that describes the research project and course work of current trainees. Provide the name of the faculty supervisor.
  1. List the titles and complete references (author(s), journal or book, year, page number) of all trainee publications not previously reported. This includes manuscripts submitted or accepted for publication. 

7. Checklist

(FORM PAGE 6, PDF FORMAT)

Facilities and Administrative (Indirect) Costs

Facilities and Administrative (F&A) costs under institutional NRSAs, other than those issued to State or local government agencies, will be awarded at 8 percent of total allowable direct costs (exclusive of tuition and related fees). Equipment is also excluded on those training grants where Training Related Expenses are not calculated on a lump-sum basis, such as the MARC or COR Honors Undergraduate Research Training Grants. State and local government agencies will receive awards at their full Facilities and Administrative cost rate.

8. Personnel Report

(FORM PAGE 7, PDF FORMAT)

Not applicable.

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